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Productivity · head to head

Circleback vs Memtime

Circleback logo

Circleback

Productivity

AI meeting notes that join calls from your calendar and push action items into other tools

From
Free
Rated
-
Full reviewWebsite
Memtime logo

Memtime

Productivity

Automatic time tracking that never leaves your machine

From
€10/month
Rated
-
Full reviewWebsite

The short version

  • Only Circleback has a free tier, so it costs nothing to try first.
  • Each has a real cost: Circleback the free plan keeps 30 days of history, so it serves immediate follow-up and fails as a record, and the tier that made it look free has to be paid for the first time anyone needs a conversation from last quarter.; Memtime no free tier. There is a 14 day trial and after that the cheapest route is €10 a user a month on a two-year commitment, or €15 quarterly.
  • They diverge on capability: Circleback covers Calendar-driven recording, Memtime covers Automatic activity timeline.
  • Prices and features above were last checked on 24 September 2026.

Where they differ

Only the attributes on which Circleback and Memtime actually diverge.

Attributes where Circleback and Memtime differ
AttributeCirclebackMemtime
Starting priceFree€10/month
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWebWindows, macOS, Linux
FoundedUnknown2016

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Circleback

  • Calendar-driven recording
  • Speaker-labelled transcripts
  • Action item extraction
  • Search across meetings
  • In-person meetings
  • Integrations
  • Programmatic access
  • Unlimited meetings on free

Only in Memtime

  • Automatic activity timeline
  • Local-only storage
  • Timesheet automation
  • Offline tracking
  • 100+ project software integrations
  • Calendar integration
  • Phone call tracking
  • Billability reporting

What people use each for

The jobs each tool is most often brought in to do.

Circleback

  • Sales or recruiting calls where the follow-up has to land in the CRM or applicant system without anybody retyping it.not Memtime
  • Consultancies that need an accurate record of what a client asked for and when they asked for it.not Memtime
  • Distributed teams where people who missed a call need the substance rather than an hour of recording to sit through.not Memtime
  • Managers and founders running many short calls where the action items are the only output that matters.not Memtime

Memtime

  • Reconstructing a day nobody remembered to timenot Circleback
  • Billing clients accurately without running a stopwatchnot Circleback
  • Tracking time where activity data must not leave the machinenot Circleback
  • Filling timesheets in Jira or Asana from a recorded timelinenot Circleback
  • Separating billable from non-billable work after the factnot Circleback

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Circleback

  • The free plan keeps 30 days of history, so it serves immediate follow-up and fails as a record, and the tier that made it look free has to be paid for the first time anyone needs a conversation from last quarter.
  • Custom retention and admin roles are on the Business tier and single sign-on and HIPAA on Enterprise, which is the familiar pattern of an organisation discovering the real price only after individuals have adopted the tool and filled it with client conversations.
  • Pricing is per user and a note taker spreads to everyone who attends meetings rather than staying with one team, so the seat count tracks headcount, and free viewer accounts only arrive at the Business tier.
  • Transcription errors persist on accents, crosstalk and domain jargon, and because the output becomes the official record people stop checking it against what was actually said, so a mistranscribed commitment can outlive everyone's memory of the meeting.
  • Recording consent rules differ by jurisdiction and some require every participant's agreement, and the obligation rests with you rather than the vendor, so a bot joining calls automatically from a calendar can create a compliance problem nobody consciously chose.

Memtime

  • No free tier. There is a 14 day trial and after that the cheapest route is €10 a user a month on a two-year commitment, or €15 quarterly.
  • The integrations most buyers arrive for are on Connect, not Basic, so the entry tier is a local tracker with no link to the project software you already run.
  • Desktop only. There is no mobile app, so work done away from the computer has to be entered by hand.
  • Local-only storage is the product's point and also its limit: there is no central view for a manager, and a lost or wiped machine takes its timeline with it.
  • Tracking is at five or six minute granularity rather than to the second, which is right for reconstructing a day and wrong for anyone billing in one-minute units.

Pricing, plan by plan

Circleback

Free
  • Individual$20.83/month
    • AI notes
    • Auto-assigned action items
    • Transcription
  • Team$25/month
    • All Individual features
    • Shared meetings
    • Free viewer seats
  • Enterprise$null/month
    • All Team features
    • Invoice/PO billing
    • Priority support

Memtime

€10/month
  • Basic$15/month
    • Per user, quarterly billing
    • €12 annual, €10 on two years
    • Automatic desktop tracking
  • Connect$22/month
    • Everything in Basic
    • €18 annual, €15 on two years
    • 100+ software integrations
  • Premium$30/month
    • Everything in Connect
    • €25 annual, €20 on two years
    • Call system integrations
  • Enterprise$undefined/month
    • Custom pricing from 50 seats
    • From €10 a month on a two-year term
    • Team trial and onboarding

Which should you pick?

Choose Circleback if

  • You need calendar-driven recording.
  • You want to start without paying.
  • You also want speaker-labelled transcripts.
Circleback review

Choose Memtime if

  • You need automatic activity timeline.
  • You work on Windows, macOS, Linux.
  • You also want local-only storage.
Memtime review

Questions people ask

Is Circleback or Memtime better?
Neither clearly leads. Circleback starts at Free and Memtime at €10/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Circleback or Memtime?
Circleback has a free tier; the other does not. Paid plans start at Free for Circleback and €10/month for Memtime.
Does Circleback or Memtime run on more platforms?
Circleback runs on Web. Memtime runs on Windows, macOS, Linux.
Can I use Circleback for free?
Yes. Circleback has a free tier, so you can try it without paying. Memtime starts at €10/month.
What is Circleback best used for?
Circleback is most often used for sales or recruiting calls where the follow-up has to land in the crm or applicant system without anybody retyping it., consultancies that need an accurate record of what a client asked for and when they asked for it., distributed teams where people who missed a call need the substance rather than an hour of recording to sit through., managers and founders running many short calls where the action items are the only output that matters.. Of those, sales or recruiting calls where the follow-up has to land in the crm or applicant system without anybody retyping it. and consultancies that need an accurate record of what a client asked for and when they asked for it. are not what Memtime is typically brought in for.
What can Circleback do that Memtime cannot?
Circleback covers Calendar-driven recording, Speaker-labelled transcripts, Action item extraction, Search across meetings. Memtime covers Automatic activity timeline, Local-only storage, Timesheet automation, Offline tracking.

Answered from the vendors’ own pages

Circleback: What does the free plan include?

Unlimited meetings, notes and action items, speaker-labelled transcripts, in-person recording, and Slack and Linear integrations, with history limited to 30 days. Longer history and the wider integrations are the paid line.

Memtime: Does Memtime send my activity data to a server?

No. Activity is stored locally on the device that recorded it and never reaches a server, which is the basis of the product's "built for privacy" positioning and why no manager console exists.

Source
Circleback: How accurate are the notes?

Good on clear audio and worse with heavy accents, crosstalk and specialist jargon. Because the notes become the record, spot-check anything consequential rather than assuming somebody else will.

Memtime: What does Memtime cost?

Per user per month, falling with commitment: Basic is €15 quarterly, €12 annual or €10 on two years. Connect is €22, €18 or €15. Premium is €30, €25 or €20. Enterprise is custom from 50 seats. Every tier has a 14 day trial with no card required.

Source
Circleback: Do we need everyone's consent to record?

It depends on jurisdiction, and some require all-party consent. The obligation sits with the meeting organiser, not with the vendor, so set a policy before enabling automatic joining.

Memtime: Which plan includes the integrations?

Connect and above. Basic covers automatic tracking, timesheets, calendars and reporting, but the 100+ project software integrations and the sync with them start at Connect.

Source
Circleback: Can we control how long recordings are kept?

Custom retention is a Business-tier feature. On the lower tiers you accept the defaults, which is worth knowing before client conversations start accumulating.

Memtime: How does the automatic tracking work?

It records the program and document in your foreground window at five or six minute granularity and builds a timeline from that. There is no timer to start, so nothing is lost to forgetting.

Source
Memtime: Which platforms does it run on?

Windows, macOS and Linux desktops. There is no mobile application.

Source
Memtime: Who makes Memtime?

Memtime GmbH, a German company founded in 2016.

Source
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