Softwr

Productivity · head to head

Circleback vs Things 3

Circleback logo

Circleback

Productivity

AI meeting notes that join calls from your calendar and push action items into other tools

From
Free
Rated
-
Full reviewWebsite
Things 3 logo

Things 3

Productivity

The award-winning personal task manager

From
$9.99/one-time
Rated
-
Full reviewWebsite

The short version

  • Only Circleback has a free tier, so it costs nothing to try first.
  • Each has a real cost: Circleback the free plan keeps 30 days of history, so it serves immediate follow-up and fails as a record, and the tier that made it look free has to be paid for the first time anyone needs a conversation from last quarter.; Things 3 no team collaboration, task sharing, or task assignment features
  • They diverge on capability: Circleback covers Calendar-driven recording, Things 3 covers Today view.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Circleback and Things 3 actually diverge.

Attributes where Circleback and Things 3 differ
AttributeCirclebackThings 3
Starting priceFree$9.99/one-time
Pricing modelfreemiumUnknown
Free tierYesNo
PlatformsWebmacOS, iOS, iPadOS, watchOS, visionOS
FoundedUnknown2004

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Circleback

  • Calendar-driven recording
  • Speaker-labelled transcripts
  • Action item extraction
  • Search across meetings
  • In-person meetings
  • Integrations
  • Programmatic access
  • Unlimited meetings on free

Only in Things 3

  • Today view
  • Projects and areas
  • Quick entry
  • Tags
  • Calendar integration
  • Apple Calendar
  • Siri
  • Shortcuts

What people use each for

The jobs each tool is most often brought in to do.

Circleback

  • Sales or recruiting calls where the follow-up has to land in the CRM or applicant system without anybody retyping it.not Things 3
  • Consultancies that need an accurate record of what a client asked for and when they asked for it.not Things 3
  • Distributed teams where people who missed a call need the substance rather than an hour of recording to sit through.not Things 3
  • Managers and founders running many short calls where the action items are the only output that matters.not Things 3

Things 3

  • Schedulingnot Circleback
  • Appointment bookingnot Circleback
  • Time trackingnot Circleback
  • Resource managementnot Circleback
  • Team coordinationnot Circleback

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Circleback

  • The free plan keeps 30 days of history, so it serves immediate follow-up and fails as a record, and the tier that made it look free has to be paid for the first time anyone needs a conversation from last quarter.
  • Custom retention and admin roles are on the Business tier and single sign-on and HIPAA on Enterprise, which is the familiar pattern of an organisation discovering the real price only after individuals have adopted the tool and filled it with client conversations.
  • Pricing is per user and a note taker spreads to everyone who attends meetings rather than staying with one team, so the seat count tracks headcount, and free viewer accounts only arrive at the Business tier.
  • Transcription errors persist on accents, crosstalk and domain jargon, and because the output becomes the official record people stop checking it against what was actually said, so a mistranscribed commitment can outlive everyone's memory of the meeting.
  • Recording consent rules differ by jurisdiction and some require every participant's agreement, and the obligation rests with you rather than the vendor, so a bot joining calls automatically from a calendar can create a compliance problem nobody consciously chose.

Things 3

  • No team collaboration, task sharing, or task assignment features
  • Apple ecosystem only, with no Windows, Android, or web version
  • No third-party app integrations beyond Apple's ecosystem
  • Cannot attach files or images to tasks, only text notes
  • No time blocking or calendar integration for scheduling tasks into specific time slots

Pricing, plan by plan

Circleback

Free
  • Individual$20.83/month
    • AI notes
    • Auto-assigned action items
    • Transcription
  • Team$25/month
    • All Individual features
    • Shared meetings
    • Free viewer seats
  • Enterprise$null/month
    • All Team features
    • Invoice/PO billing
    • Priority support

Things 3

$9.99/one-time
  • iPhone/Watch$9.99/one-time
  • iPad$19.99/one-time
  • Mac$49.99/one-time

Which should you pick?

Choose Circleback if

  • You need calendar-driven recording.
  • You want to start without paying.
  • You also want speaker-labelled transcripts.
Circleback review

Choose Things 3 if

  • You need today view.
  • You work on macOS, iOS, iPadOS, watchOS, visionOS.
  • You also want projects and areas.
Things 3 review

Questions people ask

Is Circleback or Things 3 better?
Neither clearly leads. Circleback starts at Free and Things 3 at $9.99/one-time, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Circleback or Things 3?
Circleback has a free tier; the other does not. Paid plans start at Free for Circleback and $9.99/one-time for Things 3.
Does Circleback or Things 3 run on more platforms?
Circleback runs on Web. Things 3 runs on macOS, iOS, iPadOS, watchOS, visionOS.
Can I use Circleback for free?
Yes. Circleback has a free tier, so you can try it without paying. Things 3 starts at $9.99/one-time.
What is Circleback best used for?
Circleback is most often used for sales or recruiting calls where the follow-up has to land in the crm or applicant system without anybody retyping it., consultancies that need an accurate record of what a client asked for and when they asked for it., distributed teams where people who missed a call need the substance rather than an hour of recording to sit through., managers and founders running many short calls where the action items are the only output that matters.. Of those, sales or recruiting calls where the follow-up has to land in the crm or applicant system without anybody retyping it. and consultancies that need an accurate record of what a client asked for and when they asked for it. are not what Things 3 is typically brought in for.
What can Circleback do that Things 3 cannot?
Circleback covers Calendar-driven recording, Speaker-labelled transcripts, Action item extraction, Search across meetings. Things 3 covers Today view, Projects and areas, Quick entry, Tags.

Answered from the vendors’ own pages

Circleback: What does the free plan include?

Unlimited meetings, notes and action items, speaker-labelled transcripts, in-person recording, and Slack and Linear integrations, with history limited to 30 days. Longer history and the wider integrations are the paid line.

Things 3: Does Things 3 support team collaboration?

No. Things 3 is designed for individual use only with no task sharing, team workspaces, task assignment, or commenting features.

Source
Circleback: How accurate are the notes?

Good on clear audio and worse with heavy accents, crosstalk and specialist jargon. Because the notes become the record, spot-check anything consequential rather than assuming somebody else will.

Things 3: What platforms does Things 3 run on?

Things 3 is exclusive to Apple devices: macOS, iOS, iPadOS, watchOS, and visionOS. There is no Windows, Android, or web version.

Source
Circleback: Do we need everyone's consent to record?

It depends on jurisdiction, and some require all-party consent. The obligation sits with the meeting organiser, not with the vendor, so set a policy before enabling automatic joining.

Things 3: How much does Things 3 cost?

Things 3 uses a one-time purchase model: $9.99 for iPhone/Watch, $19.99 for iPad, and $49.99 for Mac. Total cost for all platforms is approximately $80 with no subscription required.

Source
Circleback: Can we control how long recordings are kept?

Custom retention is a Business-tier feature. On the lower tiers you accept the defaults, which is worth knowing before client conversations start accumulating.

Things 3: Does Things 3 sync across devices?

Yes. Things Cloud keeps your to-dos in sync across all your Apple devices automatically. There is no extra cost for cloud synchronization.

Source
Things 3: Can you attach files or images to tasks in Things 3?

No. Things 3 does not support attachments. You can only add notes (text) to tasks.

Source
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