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Scheduling · head to head

Bookedin vs Default

Bookedin logo

Bookedin

Scheduling

Appointment scheduling priced per calendar rather than per business

From
Free
Rated
-
Full reviewWebsite
Default logo

Default

Sales Enablement

Inbound lead routing, enrichment and scheduling in one workflow layer

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Bookedin has a free tier, so it costs nothing to try first.
  • Each has a real cost: Bookedin pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.; Default pricing is not published and the reported structure is a monthly platform fee before any seats, so a small team pays a meaningful minimum regardless of volume and the tool only makes economic sense at some scale.
  • They diverge on capability: Bookedin covers Per calendar pricing, Default covers Inbound routing.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Bookedin and Default actually diverge.

Attributes where Bookedin and Default differ
AttributeBookedinDefault
Starting priceFreeOn request
Pricing modelPer calendar per monthquote
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb
CategorySchedulingSales Enablement

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bookedin

  • Per calendar pricing
  • Public booking page
  • Reminders
  • Deposits and payments
  • Class scheduling
  • Free tier
  • Mobile apps
  • Booking forms

Only in Default

  • Inbound routing
  • Native scheduling
  • Waterfall enrichment
  • Lead scoring
  • CRM hygiene
  • Outbound signals
  • MCP endpoint

What people use each for

The jobs each tool is most often brought in to do.

Bookedin

  • A solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management systemnot Default
  • A barber shop with two chairs that wants an Instagram booking link and automated SMS reminders running by the end of the daynot Default
  • A tutor running both one-to-one sessions and small group classes from the same booking pagenot Default
  • A pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrivesnot Default

Default

  • A B2B software company losing inbound leads between form submission and a booked meeting because routing and scheduling are separate toolsnot Bookedin
  • A revenue operations team consolidating a scheduler, a routing tool, an enrichment vendor and an automation layer into one contractnot Bookedin
  • A sales organisation with complex territory rules that needs routing decisions to be auditable when a representative disputes an assignmentnot Bookedin
  • A team that wants enrichment and ideal customer profile scoring applied before a lead reaches a representative, rather than cleaned up afterwardsnot Bookedin

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bookedin

  • Pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.
  • The free plan stops at 50 bookings a month across appointments and classes together, which a modestly busy single operator exceeds in a fortnight, making it an extended trial rather than a usable free tier.
  • It is a scheduler, not a business system: there is no inventory, commission tracking, payroll or point of sale, so growing businesses hit a wall and face a migration to a salon or clinic platform.
  • Payments run through Stripe, Square or PayPal, so you carry their processing fees on top of the subscription and get no negotiated rate from the vendor.
  • Client marketing is limited to reminders and basic notifications, with none of the campaign, loyalty or rebooking automation that competitors in the salon space treat as core.

Default

  • Pricing is not published and the reported structure is a monthly platform fee before any seats, so a small team pays a meaningful minimum regardless of volume and the tool only makes economic sense at some scale.
  • Seats are split into user seats and routing seats at different prices, which makes headcount planning awkward and means an organisation can be surprised by which roles turn out to need the expensive kind.
  • Enrichment is credit metered, so cost rises with inbound volume exactly when the business is doing well, and a spike in form fills is also a spike in the bill.
  • Consolidating routing, enrichment, scoring and scheduling into one vendor puts a single point of failure between a demo request and a sales representative, which is the highest value path in the business.
  • The vendor offers budget to buy out incumbent contracts, which is effective marketing but tells you switching costs in this category are high in both directions, including out of Default later.

Pricing, plan by plan

Bookedin

Free
  • FreeFree
    • 50 bookings per month total
    • One booking page
    • Appointment and class scheduling
  • Plus$19/month
    • Per calendar, billed annually; about USD 24 billed monthly
    • Unlimited bookings
    • SMS and email reminders
  • Pro$39/month
    • Per calendar per month
    • Everything in Plus
    • Advanced customisation and branding
  • Enterprise$undefined/month
    • Quoted pricing for multi-location businesses
    • Dedicated support
    • Consolidated management across sites

Default

On request
  • Default$undefined/month
    • Nothing published, quoted through a demo
    • Third party accounts describe a monthly platform fee before any seats are added
    • Separate user seats and routing seats rather than one seat type

Which should you pick?

Choose Bookedin if

  • You need per calendar pricing.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want public booking page.
Bookedin review

Choose Default if

  • You need inbound routing.
  • You also want native scheduling.
Default review

Questions people ask

Is Bookedin or Default better?
Neither clearly leads. Bookedin starts at Free and Default at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bookedin or Default?
Bookedin has a free tier; the other does not. Paid plans start at Free for Bookedin and On request for Default.
Does Bookedin or Default run on more platforms?
Bookedin runs on Web, iOS, Android. Default runs on Web.
Can I use Bookedin for free?
Yes. Bookedin has a free tier, so you can try it without paying. Default starts at On request.
What is Bookedin best used for?
Bookedin is most often used for a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system, a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day, a tutor running both one-to-one sessions and small group classes from the same booking page, a pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrives. Of those, a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system and a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day are not what Default is typically brought in for.
What can Bookedin do that Default cannot?
Bookedin covers Per calendar pricing, Public booking page, Reminders, Deposits and payments. Default covers Inbound routing, Native scheduling, Waterfall enrichment, Lead scoring.

Answered from the vendors’ own pages

Bookedin: How much is Bookedin for a team?

Charged per calendar. Plus is about USD 19 per calendar billed annually or 24 monthly, and Pro about 39, so a five-person team on Plus is roughly USD 95 to 120 a month.

Default: What does Default replace?

Typically a scheduler, a lead routing tool, an enrichment provider and part of a workflow automation layer.

Bookedin: Is the free plan usable long term?

Only for very low volume. It caps at 50 bookings per month across appointments and classes combined.

Default: Is pricing published?

No. It is quoted, and reported structures involve a monthly platform fee plus separate user and routing seats plus metered enrichment credits.

Bookedin: Does it take payments?

Yes, deposits or full payment at booking through Stripe, Square or PayPal, with those processors fees applying on top of your subscription.

Default: Does it replace the CRM?

No. It sits in front of the CRM, routing and enriching records and keeping them clean, and it writes to Salesforce or HubSpot.

Bookedin: Who makes it?

Coldwin Software Inc., a Canadian company that has run the product since 2010.

Default: Is it worth it for a small team?

Rarely. The platform fee before seats means the economics work when you are retiring several existing subscriptions.

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