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Software · head to head

Apollo.io vs OmniFocus 3

Apollo.io logo

Apollo.io

Software

Revenue intelligence platform

From
Free
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Apollo.io has a free tier, so it costs nothing to try first.
  • Each has a real cost: Apollo.io everything is metered in credits, and the free Starter plan runs on them too, so prospecting volume is capped rather than the feature set; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • They diverge on capability: Apollo.io covers Contact database, OmniFocus 3 covers GTD-based task organization.

Where they differ

Only the attributes on which Apollo.io and OmniFocus 3 actually diverge.

Attributes where Apollo.io and OmniFocus 3 differ
AttributeApollo.ioOmniFocus 3
Starting priceFree$39.99/year
Free tierYesNo
PlatformsWebMacOS, IOS, IPadOS, Web
Founded20201993

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Apollo.io

  • Contact database
  • Email finder
  • Lead search
  • Engagement tracking
  • Reporting
  • Salesforce
  • HubSpot
  • Outlook

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Both cover

  • Automation

What people use each for

The jobs each tool is most often brought in to do.

Apollo.io

  • Lead generationnot OmniFocus 3
  • Prospect researchnot OmniFocus 3
  • Sales automationnot OmniFocus 3

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Apollo.io
  • Capturing tasks with contexts, defer dates and review cyclesnot Apollo.io
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Apollo.io

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Apollo.io

  • Everything is metered in credits, and the free Starter plan runs on them too, so prospecting volume is capped rather than the feature set
  • Plans described as unlimited are capped in the fair use policy at 10,000 credits a month for non-paying accounts
  • Connecting a mailbox that is not Gmail or Microsoft requires a paid plan
  • How many records can be selected at once varies by tier
  • Running out of credits means buying more rather than waiting for a reset

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Apollo.io

Free
  • FreeFree
    • Basic contact search
    • Limited searches
  • Starter$49/month
    • Everything in Free
    • Advanced search
    • Email finder
  • Professional$149/month
    • Everything in Starter
    • Automation
    • Advanced analytics

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Apollo.io if

  • You need contact database.
  • You want to start without paying.
  • You also want email finder.
Apollo.io review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Apollo.io or OmniFocus 3 better?
Neither clearly leads. Apollo.io starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Apollo.io or OmniFocus 3?
Apollo.io has a free tier; the other does not. Paid plans start at Free for Apollo.io and $39.99/year for OmniFocus 3.
Does Apollo.io or OmniFocus 3 run on more platforms?
Apollo.io runs on Web. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
Can I use Apollo.io for free?
Yes. Apollo.io has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What is Apollo.io best used for?
Apollo.io is most often used for lead generation, prospect research, sales automation. Of those, lead generation and prospect research are not what OmniFocus 3 is typically brought in for.
What can Apollo.io do that OmniFocus 3 cannot?
Apollo.io covers Contact database, Email finder, Lead search, Engagement tracking. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives. Both handle Automation.
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Related pages

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