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HubSpot vs OmniFocus 3

HubSpot logo

HubSpot

All industries

Grow better with HubSpot

From
Free
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Only HubSpot has a free tier, so it costs nothing to try first.
  • Each has a real cost: HubSpot free tier limited to 2 users and 1,000 contacts; severely restricts growing teams; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • They diverge on capability: HubSpot covers CRM, OmniFocus 3 covers GTD-based task organization.

Where they differ

Only the attributes on which HubSpot and OmniFocus 3 actually diverge.

Attributes where HubSpot and OmniFocus 3 differ
AttributeHubSpotOmniFocus 3
Starting priceFree$39.99/year
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWeb, Mobile, CloudMacOS, IOS, IPadOS, Web
CategoryAll industriesProductivity
Founded20061993

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in HubSpot

  • CRM
  • Email marketing
  • Marketing automation
  • Sales pipeline
  • Customer service
  • Content management
  • Analytics
  • Social media

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

HubSpot

  • Small businesses and startups using CRM, email marketing, sales pipeline, and customer service in single platformnot OmniFocus 3
  • Organisations requiring integration with 2,000+ third-party applicationsnot OmniFocus 3
  • Teams leveraging AI agents for prospecting, service automation, and data analysisnot OmniFocus 3

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot HubSpot
  • Capturing tasks with contexts, defer dates and review cyclesnot HubSpot
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot HubSpot

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

HubSpot

  • Free tier limited to 2 users and 1,000 contacts; severely restricts growing teams
  • Many advanced features (automation workflows, custom objects, advanced reporting) gated to paid tiers
  • Starter plan at $7/month per seat scales quickly for larger teams (300+ users would cost significantly more)
  • Free tier removes credit card requirement but lacks most enterprise capabilities

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

HubSpot

Free

No published plan breakdown. See the HubSpot review.

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose HubSpot if

  • You need crm.
  • You want to start without paying.
  • You work on Web, Mobile, Cloud.
  • You also want email marketing.
HubSpot review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is HubSpot or OmniFocus 3 better?
Neither clearly leads. HubSpot starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, HubSpot or OmniFocus 3?
HubSpot has a free tier; the other does not. Paid plans start at Free for HubSpot and $39.99/year for OmniFocus 3.
Does HubSpot or OmniFocus 3 run on more platforms?
HubSpot runs on Web, Mobile, Cloud. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
Can I use HubSpot for free?
Yes. HubSpot has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What is HubSpot best used for?
HubSpot is most often used for small businesses and startups using crm, email marketing, sales pipeline, and customer service in single platform, organisations requiring integration with 2,000+ third-party applications, teams leveraging ai agents for prospecting, service automation, and data analysis. Of those, small businesses and startups using crm, email marketing, sales pipeline, and customer service in single platform and organisations requiring integration with 2,000+ third-party applications are not what OmniFocus 3 is typically brought in for.
What can HubSpot do that OmniFocus 3 cannot?
HubSpot covers CRM, Email marketing, Marketing automation, Sales pipeline. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
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