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Software · head to head

Agile CRM vs OmniFocus 3

Agile CRM logo

Agile CRM

Software

All-in-one CRM, Marketing, and Service Software

From
Free
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Agile CRM has a free tier, so it costs nothing to try first.
  • Each has a real cost: Agile CRM the Internet Archive's capture of Agile CRM's pricing page on 29 December 2022 listed Starter at $8.99 per user per month (2-year rate), Regular at $29.99, and Enterprise at $47.99, with the Free tier capped at 10 users and 1,000 contacts.; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • They diverge on capability: Agile CRM covers Contact management, OmniFocus 3 covers GTD-based task organization.

Where they differ

Only the attributes on which Agile CRM and OmniFocus 3 actually diverge.

Attributes where Agile CRM and OmniFocus 3 differ
AttributeAgile CRMOmniFocus 3
Starting priceFree$39.99/year
Free tierYesNo
PlatformsWebMacOS, IOS, IPadOS, Web
Founded20091993

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Agile CRM

  • Contact management
  • Lead scoring
  • Email automation
  • Marketing automation
  • Service desk
  • Web forms
  • Analytics
  • Zapier

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Agile CRM

  • Sales managementnot OmniFocus 3
  • Marketing automationnot OmniFocus 3
  • Customer servicenot OmniFocus 3

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Agile CRM
  • Capturing tasks with contexts, defer dates and review cyclesnot Agile CRM
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Agile CRM

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Agile CRM

  • The Internet Archive's capture of Agile CRM's pricing page on 29 December 2022 listed Starter at $8.99 per user per month (2-year rate), Regular at $29.99, and Enterprise at $47.99, with the Free tier capped at 10 users and 1,000 contacts.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Agile CRM

Free
  • FreeFree
    • Contact management
    • Task management
  • Starter$9/month
    • Everything in Free
    • Email automation
    • Landing pages
  • Business$39/month
    • Everything in Starter
    • Advanced analytics
    • API access

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Agile CRM if

  • You need contact management.
  • You want to start without paying.
  • You also want lead scoring.
Agile CRM review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Agile CRM or OmniFocus 3 better?
Neither clearly leads. Agile CRM starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Agile CRM or OmniFocus 3?
Agile CRM has a free tier; the other does not. Paid plans start at Free for Agile CRM and $39.99/year for OmniFocus 3.
Does Agile CRM or OmniFocus 3 run on more platforms?
Agile CRM runs on Web. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
Can I use Agile CRM for free?
Yes. Agile CRM has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What is Agile CRM best used for?
Agile CRM is most often used for sales management, marketing automation, customer service. Of those, sales management and marketing automation are not what OmniFocus 3 is typically brought in for.
What can Agile CRM do that OmniFocus 3 cannot?
Agile CRM covers Contact management, Lead scoring, Email automation, Marketing automation. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
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