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CRM & Sales · head to head

Apollo.io vs Bear Notes

Apollo.io logo

Apollo.io

CRM & Sales

Revenue intelligence platform

From
Free
Rated
-
Full reviewWebsite
Bear Notes logo

Bear Notes

Productivity

Beautiful note-taking app for Apple devices

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Apollo.io everything is metered in credits, and the free Starter plan runs on them too, so prospecting volume is capped rather than the feature set; Bear Notes apple only: Bear runs on Mac, iPhone and iPad with no Windows, Android or web app
  • They diverge on capability: Apollo.io covers Contact database, Bear Notes covers Markdown-based notes.

Where they differ

Only the attributes on which Apollo.io and Bear Notes actually diverge.

Attributes where Apollo.io and Bear Notes differ
AttributeApollo.ioBear Notes
Pricing modelsubscriptionfreemium
PlatformsWebMacOS, IOS, IPadOS
CategoryCRM & SalesProductivity
Founded20202015

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Apollo.io

  • Contact database
  • Email finder
  • Lead search
  • Automation
  • Engagement tracking
  • Reporting
  • Salesforce
  • HubSpot

Only in Bear Notes

  • Markdown-based notes
  • Powerful tag system
  • Rich text formatting
  • Image support
  • iCloud sync
  • Dark and light themes
  • Encryption support
  • Backup and restore

What people use each for

The jobs each tool is most often brought in to do.

Apollo.io

  • Lead generationnot Bear Notes
  • Prospect researchnot Bear Notes
  • Sales automationnot Bear Notes

Bear Notes

  • Markdown note taking on Apple devicesnot Apollo.io
  • Organising notes with nested hashtags rather than foldersnot Apollo.io
  • Exporting notes to PDF, DOCX, HTML or ePubnot Apollo.io

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Apollo.io

  • Everything is metered in credits, and the free Starter plan runs on them too, so prospecting volume is capped rather than the feature set
  • Plans described as unlimited are capped in the fair use policy at 10,000 credits a month for non-paying accounts
  • Connecting a mailbox that is not Gmail or Microsoft requires a paid plan
  • How many records can be selected at once varies by tier
  • Running out of credits means buying more rather than waiting for a reset

Bear Notes

  • Apple only: Bear runs on Mac, iPhone and iPad with no Windows, Android or web app
  • Sync across devices requires Bear Pro and works through iCloud only
  • The free version is limited to 3 export formats, 3 themes and 1 app icon
  • OCR search inside images and PDFs is Pro only
  • Note encryption is Pro only
  • The Pro trial lasts 7 days

Pricing, plan by plan

Apollo.io

Free
  • FreeFree
    • Basic contact search
    • Limited searches
  • Starter$49/month
    • Everything in Free
    • Advanced search
    • Email finder
  • Professional$149/month
    • Everything in Starter
    • Automation
    • Advanced analytics

Bear Notes

Free
  • FreeFree
    • Note creation and organization
    • Tags
    • Local sync
  • Premium$1.99/month
    • iCloud sync
    • Themes
    • Markdown export

Which should you pick?

Choose Apollo.io if

  • You need contact database.
  • You want to start without paying.
  • You also want email finder.
Apollo.io review

Choose Bear Notes if

  • You need markdown-based notes.
  • You want to start without paying.
  • You work on MacOS, IOS, IPadOS.
  • You also want powerful tag system.
Bear Notes review

Questions people ask

Is Apollo.io or Bear Notes better?
Neither clearly leads. Apollo.io starts at Free and Bear Notes at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Apollo.io or Bear Notes?
Apollo.io starts at Free and Bear Notes at Free.
Does Apollo.io or Bear Notes run on more platforms?
Apollo.io runs on Web. Bear Notes runs on MacOS, IOS, IPadOS.
Can I use Apollo.io for free?
Both have a free tier, so you can try either at no cost before committing.
What is Apollo.io best used for?
Apollo.io is most often used for lead generation, prospect research, sales automation. Of those, lead generation and prospect research are not what Bear Notes is typically brought in for.
What can Apollo.io do that Bear Notes cannot?
Apollo.io covers Contact database, Email finder, Lead search, Automation. Bear Notes covers Markdown-based notes, Powerful tag system, Rich text formatting, Image support.
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Related pages

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