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CRM & Sales · head to head

Capsule CRM vs OmniFocus 3

Capsule CRM logo

Capsule CRM

CRM & Sales

The customer relationship management CRM

From
Free
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Capsule CRM has a free tier, so it costs nothing to try first.
  • Each has a real cost: Capsule CRM free plan caps at 250 contacts and a maximum of 2 users, with only 1 sales pipeline; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app

Where they differ

Only the attributes on which Capsule CRM and OmniFocus 3 actually diverge.

Attributes where Capsule CRM and OmniFocus 3 differ
AttributeCapsule CRMOmniFocus 3
Starting priceFree$39.99/year
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWebMacOS, IOS, IPadOS, Web
CategoryCRM & SalesProductivity
FoundedUnknown1993

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capsule CRM

Nothing recorded that OmniFocus 3 does not also cover.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Capsule CRM

No use cases recorded yet. See the Capsule CRM review.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Capsule CRM
  • Capturing tasks with contexts, defer dates and review cyclesnot Capsule CRM
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Capsule CRM

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capsule CRM

  • Free plan caps at 250 contacts and a maximum of 2 users, with only 1 sales pipeline
  • Starter plan, the cheapest paid tier, still caps at 30,000 contacts before requiring an upgrade to Growth (60,000) or Advanced (120,000)
  • Ultimate tier, aimed at teams of 5 or more users, has no published price and requires contacting sales
  • Marketing features are not included in any core plan; the Transpond marketing add-on costs an additional $11/month minimum on top of the CRM price

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Capsule CRM

Free

No published plan breakdown. See the Capsule CRM review.

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Capsule CRM if

  • You want to start without paying.
Capsule CRM review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Capsule CRM or OmniFocus 3 better?
Neither clearly leads. Capsule CRM starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capsule CRM or OmniFocus 3?
Capsule CRM has a free tier; the other does not. Paid plans start at Free for Capsule CRM and $39.99/year for OmniFocus 3.
Does Capsule CRM or OmniFocus 3 run on more platforms?
Capsule CRM runs on Web. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
Can I use Capsule CRM for free?
Yes. Capsule CRM has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What can Capsule CRM do that OmniFocus 3 cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
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