Softwr

Productivity · head to head

OmniFocus 3 vs Pipedrive

OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite
Pipedrive logo

Pipedrive

All industries

The CRM that sales teams love to use

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; Pipedrive email account connectivity restricted to maximum of five email accounts per user
  • They diverge on capability: OmniFocus 3 covers GTD-based task organization, Pipedrive covers Visual pipeline.

Where they differ

Only the attributes on which OmniFocus 3 and Pipedrive actually diverge.

Attributes where OmniFocus 3 and Pipedrive differ
AttributeOmniFocus 3Pipedrive
Starting price$39.99/yearOn request
PlatformsMacOS, IOS, IPadOS, WebWeb, iOS, Android
CategoryProductivityAll industries
Founded19932010

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Only in Pipedrive

  • Visual pipeline
  • Deal tracking
  • Activity reminders
  • Email integration
  • Mobile apps
  • Reporting
  • Goal tracking
  • Lead management

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Pipedrive
  • Capturing tasks with contexts, defer dates and review cyclesnot Pipedrive
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Pipedrive

Pipedrive

  • Sales pipeline management with kanban-style dashboardsnot OmniFocus 3
  • Multi-channel communication with email and calendar syncnot OmniFocus 3
  • Sales automation for small to mid-market teamsnot OmniFocus 3

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pipedrive

  • Email account connectivity restricted to maximum of five email accounts per user

Pricing, plan by plan

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Pipedrive

On request

No published plan breakdown. See the Pipedrive review.

Which should you pick?

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Choose Pipedrive if

  • You need visual pipeline.
  • You work on Web, iOS, Android.
  • You also want deal tracking.
Pipedrive review

Questions people ask

Is OmniFocus 3 or Pipedrive better?
Neither clearly leads. OmniFocus 3 starts at $39.99/year and Pipedrive at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus 3 or Pipedrive?
OmniFocus 3 starts at $39.99/year and Pipedrive at On request.
Does OmniFocus 3 or Pipedrive run on more platforms?
OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. Pipedrive runs on Web, iOS, Android.
What is OmniFocus 3 best used for?
OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what Pipedrive is typically brought in for.
What can OmniFocus 3 do that Pipedrive cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives. Pipedrive covers Visual pipeline, Deal tracking, Activity reminders, Email integration.
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