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Travel · head to head

Apaleo vs Tokeet

Apaleo logo

Apaleo

Travel

API-first hotel property management platform sold per room with a monthly floor

From
€8/month
Rated
-
Full reviewWebsite
Tokeet logo

Tokeet

Travel

Modular vacation rental management suite priced by number of rentals

From
$134.9/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Apaleo the €400 monthly floor means a property under fifty rooms pays well above the headline €8 per room, so a twenty five room hotel pays €16 per room and the advertised rate is misleading at the small end.; Tokeet the published entry price covers ten rentals, so a host with one or two properties pays a manager-sized fee and Tokeet is not economic below roughly five units.
  • They diverge on capability: Apaleo covers Open REST API, Tokeet covers Reservation manager.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Apaleo and Tokeet actually diverge.

Attributes where Apaleo and Tokeet differ
AttributeApaleoTokeet
Starting price€8/month$134.9/month
Pricing modelPer room per monthPer month by rental count
PlatformsWeb, APIWeb, iOS, Android

Identical on both: free tier (No), user rating (Not yet rated), category (Travel).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Apaleo

  • Open REST API
  • Apaleo Store
  • Multi-property inventory
  • Apaleo Pay
  • Unit group model
  • Night audit and accounting export

Only in Tokeet

  • Reservation manager
  • Channel manager
  • Automata
  • Rategenie
  • Signature
  • Owner Center

What people use each for

The jobs each tool is most often brought in to do.

Apaleo

  • A serviced apartment group building its own branded check-in and access flow that needs full PMS control through an API rather than a vendor-built kiosknot Tokeet
  • A European hotel group standardising twenty properties on one system with central rate management and DATEV-ready accounting exportsnot Tokeet
  • A new-build lifestyle hotel operating with no permanent front desk, where door locks, kiosks and messaging come from specialists and the PMS is the record of truthnot Tokeet
  • A revenue team that wants to plug Duetto or IDeaS into live inventory without paying a per-connection interface feenot Tokeet

Tokeet

  • A manager with forty units across three OTAs who needs one booking record and automated guest messaging per channelnot Apaleo
  • An operator managing properties for third-party owners who needs an owner portal with statements without buying a full accounting systemnot Apaleo
  • A manager who wants dynamic pricing and e-signed rental agreements but does not want to pay for modules they will not usenot Apaleo
  • A portfolio moving off spreadsheets that needs channel sync live before automation and pricing are configurednot Apaleo

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Apaleo

  • The €400 monthly floor means a property under fifty rooms pays well above the headline €8 per room, so a twenty five room hotel pays €16 per room and the advertised rate is misleading at the small end.
  • Apaleo ships no point of sale, no spa or golf module and no conference and banqueting system, so full service hotels must buy and integrate three or four more products before the stack is complete.
  • Because the model assumes you assemble the guest-facing layer from the Store, the real monthly cost is the platform fee plus several third-party subscriptions, and that total is nowhere on the pricing page.
  • Support and documentation lean towards developers, so an operator without technical capacity or an implementation partner will find configuration and troubleshooting harder than with a conventional PMS.
  • The product and integration ecosystem is strongest in German-speaking Europe, and North American buyers will find fewer local integrations for payments, tax rules and accounting than a US-focused PMS offers.

Tokeet

  • The published entry price covers ten rentals, so a host with one or two properties pays a manager-sized fee and Tokeet is not economic below roughly five units.
  • The suite is assembled from separately built applications, so navigation, terminology and data handling differ between Automata, Rategenie and the core product and staff need training on each.
  • Add-on apps mean the base subscription understates running cost, and a realistic quote requires listing which apps you will enable before comparing against an all-in competitor.
  • Support is largely ticket and knowledge base driven with limited hands-on onboarding at the entry tier, which is a problem given how much configuration the automation layer needs.
  • Accounting is limited to cost tracking and owner statements rather than full trust accounting, so managers in jurisdictions requiring segregated client funds still need external bookkeeping.

Pricing, plan by plan

Apaleo

€8/month
  • Apaleo Platform$8/month
    • €8 per room per month
    • Minimum €400 per month regardless of room count
    • All APIs included at no extra cost

Tokeet

$134.9/month
  • Standard$134.9/month
    • Up to 10 rentals
    • Reservation manager and channel manager
    • Website builder and custom branding

Which should you pick?

Choose Apaleo if

  • You need open rest api.
  • You work on Web, API.
  • You also want apaleo store.
Apaleo review

Choose Tokeet if

  • You need reservation manager.
  • You work on Web, iOS, Android.
  • You also want channel manager.
Tokeet review

Questions people ask

Is Apaleo or Tokeet better?
Neither clearly leads. Apaleo starts at €8/month and Tokeet at $134.9/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Apaleo or Tokeet?
Apaleo starts at €8/month and Tokeet at $134.9/month.
Does Apaleo or Tokeet run on more platforms?
Apaleo runs on Web, API. Tokeet runs on Web, iOS, Android.
What is Apaleo best used for?
Apaleo is most often used for a serviced apartment group building its own branded check-in and access flow that needs full pms control through an api rather than a vendor-built kiosk, a european hotel group standardising twenty properties on one system with central rate management and datev-ready accounting exports, a new-build lifestyle hotel operating with no permanent front desk, where door locks, kiosks and messaging come from specialists and the pms is the record of truth, a revenue team that wants to plug duetto or ideas into live inventory without paying a per-connection interface fee. Of those, a serviced apartment group building its own branded check-in and access flow that needs full pms control through an api rather than a vendor-built kiosk and a european hotel group standardising twenty properties on one system with central rate management and datev-ready accounting exports are not what Tokeet is typically brought in for.
What can Apaleo do that Tokeet cannot?
Apaleo covers Open REST API, Apaleo Store, Multi-property inventory, Apaleo Pay. Tokeet covers Reservation manager, Channel manager, Automata, Rategenie.

Answered from the vendors’ own pages

Apaleo: What does Apaleo actually cost for a sixty room hotel?

€480 per month for the platform at €8 per room, plus payment processing from 0.6% and whatever Store integrations you add. Below fifty rooms you pay the €400 floor.

Tokeet: What does the entry price cover?

Ten rentals, at roughly $134.90 per month billed monthly. Pricing scales upward by rental count from there.

Apaleo: Is API access charged separately?

No. All APIs are included in the per room fee, which is unusual in the PMS market where interface fees per connection are common.

Tokeet: Are the extra apps included?

Availability varies by promotion. Treat Automata, Rategenie and Signature as separately configured components and confirm what is bundled in writing before signing.

Apaleo: Does it include a channel manager?

No. You connect one from the Store, such as SiteMinder, and pay that vendor separately.

Tokeet: Is there a free option?

There is a free tier and a 15 day trial, but the useful configuration for a manager sits on the paid plans.

Apaleo: Can it run a full service hotel?

Only with additional systems. There is no native POS, spa or events module.

Tokeet: Does it do trust accounting?

No. It offers owner statements and cost tracking, not segregated client fund accounting.

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