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Scheduling · head to head

Amilia SmartRec vs RSVPify

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
RSVPify logo

RSVPify

Events

RSVP and event management made easy

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only RSVPify has a free tier, so it costs nothing to try first.
  • Each has a real cost: Amilia SmartRec the 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.; RSVPify lacks advanced event management features like speaker and exhibitor tracking for large-scale conferences
  • They diverge on capability: Amilia SmartRec covers Activity registration, RSVPify covers RSVP collection.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and RSVPify actually diverge.

Attributes where Amilia SmartRec and RSVPify differ
AttributeAmilia SmartRecRSVPify
Starting price$99/monthFree
Pricing modelPer month plus 1% of invoiced itemsUnknown
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb
CategorySchedulingEvents
FoundedUnknown2013

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Point of sale
  • Online store
  • Financial reporting
  • Bilingual interface

Only in RSVPify

  • RSVP collection
  • Custom forms
  • Seating charts
  • Guest communication
  • Check-in
  • Mailchimp
  • Google Sheets
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot RSVPify
  • A community centre that needs one family account covering several children across different activitiesnot RSVPify
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot RSVPify
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot RSVPify

RSVPify

  • Event planningnot Amilia SmartRec
  • Ticket salesnot Amilia SmartRec
  • Attendee managementnot Amilia SmartRec
  • Virtual eventsnot Amilia SmartRec
  • Event marketingnot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

RSVPify

  • Lacks advanced event management features like speaker and exhibitor tracking for large-scale conferences
  • Mobile platform is occasionally buggy and less user-friendly for attendees
  • No granular controls for managing event capacity by individual session or activity
  • Limited reporting tools on mobile devices requiring extra manual effort

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

RSVPify

Free

No published plan breakdown. See the RSVPify review.

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose RSVPify if

  • You need rsvp collection.
  • You want to start without paying.
  • You also want custom forms.
RSVPify review

Questions people ask

Is Amilia SmartRec or RSVPify better?
Neither clearly leads. Amilia SmartRec starts at $99/month and RSVPify at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or RSVPify?
RSVPify has a free tier; the other does not. Paid plans start at $99/month for Amilia SmartRec and Free for RSVPify.
Does Amilia SmartRec or RSVPify run on more platforms?
Amilia SmartRec runs on Web, iOS, Android. RSVPify runs on Web.
Can I use RSVPify for free?
Yes. RSVPify has a free tier, so you can try it without paying. Amilia SmartRec starts at $99/month.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what RSVPify is typically brought in for.
What can Amilia SmartRec do that RSVPify cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking. RSVPify covers RSVP collection, Custom forms, Seating charts, Guest communication.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

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