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Scheduling · head to head

Amilia SmartRec vs DataSF

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
DataSF logo

DataSF

Government

San Francisco Open Data Portal

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only DataSF has a free tier, so it costs nothing to try first.
  • They diverge on capability: Amilia SmartRec covers Activity registration, DataSF covers Open Datasets.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and DataSF actually diverge.

Attributes where Amilia SmartRec and DataSF differ
AttributeAmilia SmartRecDataSF
Starting price$99/monthFree
Pricing modelPer month plus 1% of invoiced itemsfree
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb
CategorySchedulingGovernment
FoundedUnknown2009

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Point of sale
  • Online store
  • Financial reporting
  • Bilingual interface

Only in DataSF

  • Open Datasets
  • Data API
  • Visualizations
  • Data Catalog
  • Automated Updates
  • Socrata
  • ArcGIS
  • Analysis Tools

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot DataSF
  • A community centre that needs one family account covering several children across different activitiesnot DataSF
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot DataSF
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot DataSF

DataSF

  • Citizen Servicesnot Amilia SmartRec
  • Records Managementnot Amilia SmartRec
  • Public Safetynot Amilia SmartRec
  • Civic Engagementnot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

DataSF

Nothing recorded yet. See the DataSF review.

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

DataSF

Free
  • Public AccessFree
    • Dataset Access
    • API Access
    • Visualizations

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose DataSF if

  • You need open datasets.
  • You want to start without paying.
  • You also want data api.
DataSF review

Questions people ask

Is Amilia SmartRec or DataSF better?
Neither clearly leads. Amilia SmartRec starts at $99/month and DataSF at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or DataSF?
DataSF has a free tier; the other does not. Paid plans start at $99/month for Amilia SmartRec and Free for DataSF.
Does Amilia SmartRec or DataSF run on more platforms?
Amilia SmartRec runs on Web, iOS, Android. DataSF runs on Web.
Can I use DataSF for free?
Yes. DataSF has a free tier, so you can try it without paying. Amilia SmartRec starts at $99/month.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what DataSF is typically brought in for.
What can Amilia SmartRec do that DataSF cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking. DataSF covers Open Datasets, Data API, Visualizations, Data Catalog.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

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