Softwr

Scheduling · head to head

Appointy vs Vagaro

Appointy logo

Appointy

Scheduling

Smart scheduling for modern businesses

From
Free
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Scheduling

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Only Appointy has a free tier, so it costs nothing to try first.
  • Each has a real cost: Appointy free plan limited to 100 appointments per month; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • They diverge on capability: Appointy covers Online booking, Vagaro covers Online appointment booking.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Appointy and Vagaro actually diverge.

Attributes where Appointy and Vagaro differ
AttributeAppointyVagaro
Starting priceFree$25/month
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWeb, Ios, AndroidWeb, Ios, Android, Api
Founded20062009

Identical on both: user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Appointy

  • Online booking
  • Staff scheduling
  • Resource management
  • Email & SMS reminders
  • Payment collection
  • Gift cards
  • Social booking
  • Analytics

Only in Vagaro

  • Online appointment booking
  • Client management
  • Point of sale
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Mobile app
  • Reporting & analytics

Both cover

  • Google Calendar
  • Stripe
  • SSL encryption
  • Data backup
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Appointy

  • Salon and spa appointment bookingnot Vagaro
  • Medical practice schedulingnot Vagaro
  • Personal training and fitness classesnot Vagaro
  • Tutoring and educational servicesnot Vagaro
  • Tour and activity reservationsnot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Appointy
  • Selling services and retail products with integrated card paymentsnot Appointy
  • Marketing to clients by email and text and offering a branded booking appnot Appointy

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Appointy

  • Free plan limited to 100 appointments per month
  • Fair usage policy caps daily bookings at 2,000 appointments
  • Highest tier at $99.99/month includes minimal staff count without additional fees specified

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

Appointy

Free
  • FreeFree
    • 1 staff, 5 services
    • 100 appointments per month
    • Website integration
  • Growth$19.99/month
    • 1 staff included
    • Unlimited services
    • Live chat/email support
  • Professional$49.99/month
    • 5 staff included
    • Resource scheduling
    • Staff login
  • Enterprise$79.99/month
    • Multi-location (2 included)
    • SMS text customization
    • Dedicated relationship manager

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose Appointy if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want staff scheduling.
Appointy review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Vagaro review

Questions people ask

Is Appointy or Vagaro better?
Neither clearly leads. Appointy starts at Free and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Appointy or Vagaro?
Appointy has a free tier; the other does not. Paid plans start at Free for Appointy and $25/month for Vagaro.
Does Appointy or Vagaro run on more platforms?
Appointy runs on Web, Ios, Android. Vagaro runs on Web, Ios, Android, Api.
Can I use Appointy for free?
Yes. Appointy has a free tier, so you can try it without paying. Vagaro starts at $25/month.
What is Appointy best used for?
Appointy is most often used for salon and spa appointment booking, medical practice scheduling, personal training and fitness classes, tutoring and educational services. Of those, salon and spa appointment booking and medical practice scheduling are not what Vagaro is typically brought in for.
What can Appointy do that Vagaro cannot?
Appointy covers Online booking, Staff scheduling, Resource management, Email & SMS reminders. Vagaro covers Online appointment booking, Client management, Point of sale, Inventory tracking. Both handle Google Calendar, Stripe, SSL encryption, Data backup.

Answered from the vendors’ own pages

Appointy: What payment methods does Appointy accept?

Appointy accepts MasterCard, Visa, Visa Debit, American Express and PayPal for subscription payments.

Source
Vagaro: What is the base monthly cost for the Vagaro platform?

The base plan starts at 23.99 dollars per month with an additional 10 dollars per calendar up to 7 calendars. For 7 or more calendars, the cost is 83.99 dollars per month.

Source
Appointy: Can I cancel my Appointy subscription anytime?

Yes, Appointy has no contracts or cancellation fees. You can cancel whenever you want and will be billed for the current month only.

Source
Vagaro: What payment processing rates apply?

Payment processing rates are as low as 2.2 percent, with a promotional offer showing the base plan at 23.99 dollars per month.

Source
Appointy: Does the Free tier require a credit card?

No, the 14-day paid plan trials require a credit card, but the free tier does not require any credit card information.

Source
Vagaro: Does the platform require a long-term contract?

No, there are no long-term contracts required. Users can choose to add premium features as needed without commitment.

Source
Appointy: Can I switch Appointy plans later?

Yes, you can upgrade or downgrade between paid plans anytime, and Appointy will adjust your billing accordingly.

Source
Vagaro: Is there a free trial available?

Yes, Vagaro offers a free trial with no payment required upfront.

Source
Vagaro: What is included in the base plan?

The base plan includes data migration from other platforms, customizable scheduling with waitlist and resource management, free marketplace listing with unlimited deals and bookings, automated appointment notifications, online booking across multiple platforms, business and employee widgets, advanced reporting, loyalty program management, 1,000 free email messages per month, invoicing, memberships, packages, gift certificates, and around-the-clock support with complimentary training.

Source
Share

Related pages

More on Appointy

More on Vagaro

Keep looking

Other head to heads