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TickTick vs When2meet

TickTick logo

TickTick

All industries

Stay organized, stay creative

From
Free
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling & Booking

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: TickTick recurring task options are limited compared to dedicated project management tools; When2meet no calendar synchronization capability
  • They diverge on capability: TickTick covers Task management, When2meet covers Visual availability grid.

Where they differ

Only the attributes on which TickTick and When2meet actually diverge.

Attributes where TickTick and When2meet differ
AttributeTickTickWhen2meet
Pricing modelUnknownfree
PlatformsWeb, Mac, iOS, iPad, Android, Apple Watch, WindowsWeb
CategoryAll industriesScheduling & Booking
Founded20132003

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in TickTick

  • Task management
  • Calendar integration
  • Pomodoro timer
  • Habit tracking
  • Natural language input
  • Collaboration
  • Voice input
  • Location reminders

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

TickTick

  • Personal task managementnot When2meet
  • Team collaborationnot When2meet
  • Project planningnot When2meet
  • Habit trackingnot When2meet
  • Time managementnot When2meet

When2meet

  • Schedulingnot TickTick
  • Appointment bookingnot TickTick
  • Time trackingnot TickTick
  • Resource managementnot TickTick
  • Team coordinationnot TickTick

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

TickTick

  • Recurring task options are limited compared to dedicated project management tools
  • Reporting and analytics are minimal, providing little productivity trend visibility
  • Calendar sync can be slow and unreliable, sometimes causing sync issues across devices
  • API capabilities are basic, limiting direct integrations beyond Zapier and IFTTT
  • Habit tracking becomes less useful once routines are well-established

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

TickTick

Free
  • FreeFree
    • Up to 9 lists
    • Up to 99 tasks per list
    • Basic reminders
  • Premium$35.99/year
    • Up to 299 lists
    • Up to 999 tasks per list
    • Advanced collaboration for up to 30 members

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose TickTick if

  • You need task management.
  • You want to start without paying.
  • You work on Web, Mac, iOS, iPad, Android, Apple Watch, Windows.
  • You also want calendar integration.
TickTick review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is TickTick or When2meet better?
Neither clearly leads. TickTick starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, TickTick or When2meet?
TickTick starts at Free and When2meet at Free.
Does TickTick or When2meet run on more platforms?
TickTick runs on Web, Mac, iOS, iPad, Android, Apple Watch, Windows. When2meet runs on Web.
Can I use TickTick for free?
Both have a free tier, so you can try either at no cost before committing.
What is TickTick best used for?
TickTick is most often used for personal task management, team collaboration, project planning, habit tracking. Of those, personal task management and team collaboration are not what When2meet is typically brought in for.
What can TickTick do that When2meet cannot?
TickTick covers Task management, Calendar integration, Pomodoro timer, Habit tracking. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

TickTick: What is TickTick?

TickTick is a cross-platform task management and productivity app that combines to-do lists, calendar views, habit tracking, reminders, and a Pomodoro timer. It helps users organize personal and work tasks across 10+ platforms including Mac, iPhone, iPad, Android, and web.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
TickTick: What are TickTick's pricing options?

TickTick offers a permanent free plan and a premium plan at $35.99/year (listed price $49.99, currently discounted). The free plan includes up to 9 lists and basic features, while premium unlocks up to 299 lists, advanced collaboration for up to 30 members, and calendar subscriptions.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
TickTick: Does TickTick have team features?

TickTick does not offer a dedicated team or family plan. Each user needs their own premium subscription. Premium users can share lists with up to 30 members for collaboration.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
TickTick: What integrations does TickTick support?

TickTick supports integrations with 2,000+ apps through third-party platforms like Zapier, Make, n8n, and Integrately. It also supports calendar subscriptions with Google Calendar and Outlook, and has a basic OAuth API for developers.

Source
TickTick: Is TickTick available offline?

TickTick requires an internet connection for syncing across devices. Offline functionality depends on the platform, with some mobile apps offering limited offline access but requiring connectivity for full features.

Source
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Related pages

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