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Professional Services · head to head

Teamwork vs Xero

Teamwork logo

Teamwork

Professional Services

Project management software that lets you work your way

From
Free
Rated
-
Full reviewWebsite
Xero logo

Xero

Accounting

Beautiful accounting software

From
$13/month
Rated
-
Full reviewWebsite

The short version

  • Only Teamwork has a free tier, so it costs nothing to try first.
  • Each has a real cost: Teamwork the free plan allows 5 users, 5 projects and 100 MB of file storage; Xero the Early plan caps you at 20 invoices and 5 bills per month, and the invoice limit counts both approving and sending
  • They diverge on capability: Teamwork covers Task management, Xero covers Bank reconciliation.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Teamwork and Xero actually diverge.

Attributes where Teamwork and Xero differ
AttributeTeamworkXero
Starting priceFree$13/month
Free tierYesNo
PlatformsWeb, Ios, Android, Desktop, ApiWeb, Ios, Android, Api
CategoryProfessional ServicesAccounting
Founded20072006

Identical on both: pricing model (subscription), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Teamwork

  • Task management
  • Gantt charts
  • Board view
  • Time tracking
  • Project templates
  • Client management
  • Resource scheduling
  • Slack

Only in Xero

  • Bank reconciliation
  • Bill payment
  • Expense claims
  • Financial reporting
  • Inventory tracking
  • Project tracking
  • Mobile apps
  • Stripe

Both cover

  • Invoicing
  • HubSpot
  • SOC2
  • 2FA

What people use each for

The jobs each tool is most often brought in to do.

Teamwork

  • Project and task management for client services teamsnot Xero
  • Tracking billable time, budgets and profitability against projectsnot Xero

Xero

  • Small business bookkeeping, invoicing and bank reconciliationnot Teamwork
  • Bill payment and purchase order managementnot Teamwork
  • Sharing books with an accountant or bookkeepernot Teamwork

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Teamwork

  • The free plan allows 5 users, 5 projects and 100 MB of file storage
  • Projects are capped even on paid plans, at 300 on Basics and 600 on Accelerate
  • Automations are rationed by tier, at 100 on free, 20,000 on Accelerate and 100,000 on Optimize
  • Single sign on is Enterprise only
  • The two highest tiers publish no price at all

Xero

  • The Early plan caps you at 20 invoices and 5 bills per month, and the invoice limit counts both approving and sending
  • Invoices created by connected app partners count against the Early plan invoice limit
  • Multiple currencies, project time and cost tracking, employee expense and mileage claims and industry benchmarking are restricted to the top Established plan at $90 per month
  • Cash flow forecasting is capped at 30 days on Early and 60 days on Growing, with 180 days only on Established
  • Payroll is not included in any plan and costs an extra $36 a month plus $6 per employee or contractor through Gusto
  • Inventory Plus is a paid optional add-on rather than part of any plan
  • The advertised 90% off applies only to the first 6 months, after which the regular $25, $55 or $90 monthly price auto-renews
  • The introductory discount excludes add-ons, usage charges and payment fees
  • Payment fees apply to online invoice payments and to bill payments other than standard domestic ACH, and are billed on top of the subscription
  • Subscriptions are billed monthly with no annual payment option, and after upgrading you must wait one month before downgrading to a cheaper plan
  • Xero states subscription prices are increasing from October 1, 2026

Pricing, plan by plan

Teamwork

Free
  • FreeFree
    • Up to 5 projects
    • Max 5 users
    • Task/list/board/Gantt views
  • Basics$9.99/month
    • Unlimited projects
    • Unlimited users
    • Unlimited templates
  • Accelerate$24.99/month
    • All Basics features
    • Smart forms
    • 20,000 automations
  • Optimize$null/month
    • Custom pricing
    • Quoting
    • 100,000 automations

Xero

$13/month
  • Early$13/month
    • Send 20 invoices
    • Enter 5 bills
    • Reconcile bank transactions
  • Growing$37/month
    • Unlimited invoices & bills
    • Bulk reconcile transactions
    • Short-term cash flow
  • Established$70/month
    • Everything in Growing
    • Use multiple currencies
    • Track projects

Which should you pick?

Choose Teamwork if

  • You need task management.
  • You want to start without paying.
  • You work on Web, Ios, Android, Desktop, Api.
  • You also want gantt charts.
Teamwork review

Choose Xero if

  • You need bank reconciliation.
  • You work on Web, Ios, Android, Api.
  • You also want bill payment.
Xero review

Questions people ask

Is Teamwork or Xero better?
Neither clearly leads. Teamwork starts at Free and Xero at $13/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Teamwork or Xero?
Teamwork has a free tier; the other does not. Paid plans start at Free for Teamwork and $13/month for Xero.
Does Teamwork or Xero run on more platforms?
Teamwork runs on Web, Ios, Android, Desktop, Api. Xero runs on Web, Ios, Android, Api.
Can I use Teamwork for free?
Yes. Teamwork has a free tier, so you can try it without paying. Xero starts at $13/month.
What is Teamwork best used for?
Teamwork is most often used for project and task management for client services teams, tracking billable time, budgets and profitability against projects. Of those, project and task management for client services teams and tracking billable time, budgets and profitability against projects are not what Xero is typically brought in for.
What can Teamwork do that Xero cannot?
Teamwork covers Task management, Gantt charts, Board view, Time tracking. Xero covers Bank reconciliation, Bill payment, Expense claims, Financial reporting. Both handle Invoicing, HubSpot, SOC2, 2FA.

Answered from the vendors’ own pages

Teamwork: What is the difference between Basics and Accelerate plans?

Basics ($9.99/user/month) includes time tracking and basic automations (100 limit). Accelerate ($24.99/user/month) adds smart forms, capacity planning, 20,000 automations, client invoicing, and integrations with HubSpot and QuickBooks.

Source
Teamwork: How much do I save with annual billing?

Annual subscriptions save 29% compared to monthly billing on paid plans. The Free plan is not affected.

Source
Teamwork: Is there a free trial available?

Yes, 14-day free trials are available for Basics and Accelerate plans. No credit card is required.

Source
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