Accounting · head to head
Basware vs Spendbase
Basware
Accounting
Invoice automation and e-invoicing compliance across a large number of national mandates
- From
- On request
- Rated
- -
Spendbase
Accounting
SaaS and cloud spend management that charges a share of the savings it finds rather than a licence
- From
- Free
- Rated
- -
The short version
- Only Spendbase has a free tier, so it costs nothing to try first.
- Each has a real cost: Basware the e-invoicing compliance breadth that justifies the price is worthless to a company operating in a single country, where cheaper AP automation tools will do the same work.; Spendbase charging a share of savings gives the vendor an interest in defining savings generously, and the customer cannot verify a counterfactual price it never saw.
- They diverge on capability: Basware covers Invoice capture, Spendbase covers Subscription visibility.
- Prices and features above were last checked on 31 August 2026.
Where they differ
Only the attributes on which Basware and Spendbase actually diverge.
Identical on both: user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Basware
- Invoice capture
- Matching
- Approval workflow
- E-invoicing compliance
- Supplier network
- Payment execution
- Spend analytics
- ERP integration
Only in Spendbase
- Subscription visibility
- Discount marketplace
- Virtual cards
- Cashback
- Renewal management
- Savings-share billing
What people use each for
The jobs each tool is most often brought in to do.
Basware
- A multinational needing compliant electronic invoicing across Italy, Poland, France and Mexico without building each mandate itselfnot Spendbase
- A shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improvednot Spendbase
- A group standardising accounts payable across subsidiaries running different ERP systemsnot Spendbase
- A finance function trying to capture early payment discounts that are currently lost to slow approval cyclesnot Spendbase
Spendbase
- A startup with no procurement function that wants renewal dates and subscription owners in one placenot Basware
- A company with heavy Azure or cloud spend that can use pre-negotiated credit allocationsnot Basware
- Issuing virtual cards per subscription so a forgotten trial cannot renew silentlynot Basware
- A finance lead who wants software cost reduction without hiring anyone to do itnot Basware
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Basware
- The e-invoicing compliance breadth that justifies the price is worthless to a company operating in a single country, where cheaper AP automation tools will do the same work.
- Implementation is a substantial integration project involving ERP connectors, supplier onboarding and country-by-country compliance configuration, and it is priced and timed accordingly.
- The user interface is dated next to newer accounts payable products, and approvers outside finance find it unintuitive, which slows the very cycle times the system is bought to improve.
- Supplier onboarding onto the network is the hidden effort: the touchless processing rate depends on how many suppliers actually send electronic invoices, and that is a change management programme, not a software setting.
- Growth by acquisition, including Glantus, has left overlapping analytics capability and integration work still in progress, so buyers should check which components share a data model today.
Spendbase
- Charging a share of savings gives the vendor an interest in defining savings generously, and the customer cannot verify a counterfactual price it never saw.
- The savings share is reported at around 25 percent but is not published on the pricing page, so the actual commercial terms only appear in a contract.
- Spendbase is both a banking provider and your software negotiator, so a company using both concentrates operating cash and vendor relationships in one small, young company.
- Banking is delivered through partners rather than held directly, meaning deposit protection and service continuity depend on those partners rather than on Spendbase.
- It is scoped for startups and small companies, so organisations needing approval workflows, purchase orders or ERP integration will find it thin against a real procurement platform.
Pricing, plan by plan
Basware
On request- Basware$undefined/year
- Invoice automation, matching and approval
- E-invoicing compliance across national mandates
- Supplier network connectivity
Spendbase
Free- Digital bankingFree
- No monthly fee per user
- Up to 100 virtual cards
- EUR and GBP account details
- Spend management$undefined/year
- Everything in the free tier
- Reported share of roughly 25 percent of savings achieved
- 200 percent return guarantee against a deposit
Which should you pick?
Choose Basware if
- You need invoice capture.
- You work on Web, iOS, Android.
- You also want matching.
Choose Spendbase if
- You need subscription visibility.
- You want to start without paying.
- You also want discount marketplace.
Questions people ask
- Is Basware or Spendbase better?
- Neither clearly leads. Basware starts at On request and Spendbase at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Basware or Spendbase?
- Spendbase has a free tier; the other does not. Paid plans start at On request for Basware and Free for Spendbase.
- Does Basware or Spendbase run on more platforms?
- Basware runs on Web, iOS, Android. Spendbase runs on Web.
- Can I use Spendbase for free?
- Yes. Spendbase has a free tier, so you can try it without paying. Basware starts at On request.
- What is Basware best used for?
- Basware is most often used for a multinational needing compliant electronic invoicing across italy, poland, france and mexico without building each mandate itself, a shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improved, a group standardising accounts payable across subsidiaries running different erp systems, a finance function trying to capture early payment discounts that are currently lost to slow approval cycles. Of those, a multinational needing compliant electronic invoicing across italy, poland, france and mexico without building each mandate itself and a shared service centre processing hundreds of thousands of invoices a year that needs touchless processing rates measured and improved are not what Spendbase is typically brought in for.
- What can Basware do that Spendbase cannot?
- Basware covers Invoice capture, Matching, Approval workflow, E-invoicing compliance. Spendbase covers Subscription visibility, Discount marketplace, Virtual cards, Cashback.
Answered from the vendors’ own pages
Basware: Should we buy Basware if we only operate in one country?
Probably not. Its main advantage is multi-country e-invoicing compliance. In a single jurisdiction, cheaper AP automation gives you the same result.
Spendbase: Is Spendbase free?
The card and banking tier is genuinely free with no per-user fee. The spend management service is paid from a share of the savings it finds, reported at around 25 percent.
Basware: Does it handle mandatory e-invoicing regimes?
Yes, and that is the core reason to choose it. It covers a wide set of national mandates as a service rather than an integration project you run yourself.
Spendbase: How is a saving calculated?
The methodology is not published. Agree the baseline, the measurement period and what counts as a saving in writing before signing.
Basware: What drives the price?
Invoice volume, number of countries and modules. It is quoted, and implementation with ERP connectors and supplier onboarding is separate.
Spendbase: Does Spendbase hold my money?
Banking is provided through regulated partners including Moorwand in the UK and EEA and Sutton Bank in the US, with Mastercard issuing the cards.
Basware: What determines the return?
The share of invoices arriving electronically. Touchless rates depend on supplier adoption, so budget for a supplier onboarding programme, not just the software.
Spendbase: Is it suitable for an enterprise?
No. There are no purchase orders, approval hierarchies or ERP integration; it is built for startups.
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