Softwr

Project Management · head to head

Hive vs Podio

Hive logo

Hive

Project Management

Project management built for speed

From
Free
Rated
-
Full reviewWebsite
Podio logo

Podio

Project Management

The flexible team collaboration platform

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Hive the free plan is capped at 200 MB of storage; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: Hive covers Gantt view, Podio covers Workspaces.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Hive and Podio actually diverge.

Attributes where Hive and Podio differ
AttributeHivePodio
Pricing modelfreemiumsubscription
PlatformsWeb, Ios, Android, DesktopWeb, Ios, Android
Founded20152009

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Hive

  • Gantt view
  • Kanban
  • Time tracking
  • Forms
  • Zoom
  • SOC 2
  • Desktop support

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Calendar
  • Zapier
  • SSL
  • GDPR

Both cover

  • Tasks
  • Slack
  • Google Drive
  • Dropbox
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Hive

  • Project and task management with multiple project viewsnot Podio
  • Coordinating work, proofing and resourcing for teamsnot Podio

Podio

  • Building custom workspaces and apps without codenot Hive
  • Project and task management for a small teamnot Hive
  • Client collaboration with external users on the paid plansnot Hive
  • Simple workflow automation between appsnot Hive

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Hive

  • The free plan is capped at 200 MB of storage
  • The Starter plan at $5 per user per month is limited to 10 projects
  • Eight capabilities are sold as $5 per user add ons on the Teams plan, including CRM, timesheets, proofing, resourcing, advanced dashboards, external users and SSO
  • Buying SSO plus a few of those add ons therefore costs more than the $12 base seat itself
  • AI credits are metered monthly at 1,000, 3,000 and 5,000 by plan

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Hive

Free
  • FreeFree
    • 1,000 AI credits per month
    • 200MB storage
    • Up to 10 workspace members
  • Starter$5/month
    • 3,000 AI credits per month
    • Unlimited storage
    • Up to 10 projects
  • Teams$12/month
    • 5,000 AI credits per month
    • Unlimited workspace members
    • Custom fields

Podio

Free
  • FreeFree
    • Up to 5 users
    • 100 items maximum per organization
    • Basic task management
  • Plus$11.2/per user/month
    • $14/user/month monthly
    • Unlimited items
    • Task automation
  • Premium$19.2/per user/month
    • $24/user/month monthly
    • Advanced automation with 25,000 actions/month
    • Enhanced API

Which should you pick?

Choose Hive if

  • You need gantt view.
  • You want to start without paying.
  • You work on Web, Ios, Android, Desktop.
  • You also want kanban.
Hive review

Choose Podio if

  • You need workspaces.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Hive or Podio better?
Neither clearly leads. Hive starts at Free and Podio at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Hive or Podio?
Hive starts at Free and Podio at Free.
Does Hive or Podio run on more platforms?
Hive runs on Web, Ios, Android, Desktop. Podio runs on Web, Ios, Android.
Can I use Hive for free?
Both have a free tier, so you can try either at no cost before committing.
What is Hive best used for?
Hive is most often used for project and task management with multiple project views, coordinating work, proofing and resourcing for teams. Of those, project and task management with multiple project views and coordinating work, proofing and resourcing for teams are not what Podio is typically brought in for.
What can Hive do that Podio cannot?
Hive covers Gantt view, Kanban, Time tracking, Forms. Podio covers Workspaces, Apps, Workflows, Calendar. Both handle Tasks, Slack, Google Drive, Dropbox.

Answered from the vendors’ own pages

Hive: Is Hive free?

Hive offers a free plan with 1,000 AI credits per month, 200MB storage, and support for up to 10 workspace members. Paid plans start at $5 per user per month.

Source
Podio: How much does Podio cost?

Podio offers a free plan with up to 5 users and 100 items limit. Paid tiers start at $11.20/user/month (annual) or $14/user/month (monthly) for Plus, and $19.20/user/month (annual) or $24/user/month (monthly) for Premium.

Source
Hive: Does Hive offer annual billing discounts?

Hive offers 33% savings when choosing annual billing instead of monthly. Annual commitment discounts are available across all plan tiers.

Source
Podio: Is Podio free?

Podio offers a free plan for up to 5 users with basic task management features and a maximum of 100 items per organization. Paid plans are required for more users or items.

Source
Hive: What are Hive's add-on pricing options?

Optional add-ons are available at $5 per month each, including CRM, Finance, Proofing & Approvals, Timesheets, and Team Resourcing features.

Source
Podio: What limits are on Podio's free plan?

The free plan supports up to 5 users and stores a maximum of 100 items per organization. API calls are limited to 1,000 per hour on the base tier.

Source
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