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Software · head to head

Pipefy vs QuickBooks

Pipefy logo

Pipefy

Software

Workflow and process management, simplified

From
On request
Rated
-
Full reviewWebsite
QuickBooks logo

QuickBooks

Software

Smart, simple online accounting software for small business

From
$30/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Pipefy free Starter tier caps at 5 processes even with up to 10 users; QuickBooks chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count

Where they differ

Only the attributes on which Pipefy and QuickBooks actually diverge.

Attributes where Pipefy and QuickBooks differ
AttributePipefyQuickBooks
Starting priceOn request$30/month
Pricing modelquotesubscription
PlatformsWebWeb, Ios, Android, Api
FoundedUnknown1983

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Pipefy

Nothing recorded that QuickBooks does not also cover.

Only in QuickBooks

  • Income & expense tracking
  • Invoicing
  • Payment processing
  • Financial reporting
  • Tax preparation
  • Bank reconciliation
  • Bill management
  • Mobile apps

What people use each for

The jobs each tool is most often brought in to do.

Pipefy

No use cases recorded yet. See the Pipefy review.

QuickBooks

  • Bookkeepingnot Pipefy
  • Invoicingnot Pipefy
  • Expense trackingnot Pipefy
  • Financial reportingnot Pipefy
  • Tax preparationnot Pipefy

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Pipefy

  • Free Starter tier caps at 5 processes even with up to 10 users
  • Business and Enterprise tiers publish no per-user price on the pricing page; both require contacting sales for a custom quote
  • Cancellations do not receive refunds even though the plan can be changed or stopped at any time

QuickBooks

  • Chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • Even the top Advanced tier caps bulk invoice uploads at 1,000 transaction lines per batch
  • Payroll is a separate paid add-on billed per employee per month (USD 6 to 10 depending on plan) on top of the base subscription

Pricing, plan by plan

Pipefy

On request

No published plan breakdown. See the Pipefy review.

QuickBooks

$30/month
  • Simple Start$30/month
    • Income & expense tracking
    • Invoice & payments
    • Tax deductions
  • Essentials$60/month
    • Everything in Simple Start
    • Bill management
    • Time tracking
  • Plus$90/month
    • Everything in Essentials
    • Inventory tracking
    • Project profitability
  • Advanced$200/month
    • Everything in Plus
    • Dedicated account team
    • 25 users

Which should you pick?

Choose Pipefy if

Nothing in the data separates Pipefy from QuickBooks on the points above - pick on price and on how each one feels to use.

Pipefy review

Choose QuickBooks if

  • You need income & expense tracking.
  • You work on Web, Ios, Android, Api.
  • You also want invoicing.
QuickBooks review

Questions people ask

Is Pipefy or QuickBooks better?
Neither clearly leads. Pipefy starts at On request and QuickBooks at $30/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Pipefy or QuickBooks?
Pipefy starts at On request and QuickBooks at $30/month.
Does Pipefy or QuickBooks run on more platforms?
Pipefy runs on Web. QuickBooks runs on Web, Ios, Android, Api.
What can Pipefy do that QuickBooks cannot?
QuickBooks covers Income & expense tracking, Invoicing, Payment processing, Financial reporting.
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