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Paymo vs QuickBooks

Paymo logo

Paymo

Software

Work & project management for teams

From
On request
Rated
-
Full reviewWebsite
QuickBooks logo

QuickBooks

Software

Smart, simple online accounting software for small business

From
$30/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Paymo every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90; QuickBooks chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • They diverge on capability: Paymo covers Task management, QuickBooks covers Income & expense tracking.

Where they differ

Only the attributes on which Paymo and QuickBooks actually diverge.

Attributes where Paymo and QuickBooks differ
AttributePaymoQuickBooks
Starting priceOn request$30/month
Pricing modelfreemiumsubscription
PlatformsWeb, Ios, Android, DesktopWeb, Ios, Android, Api
Founded20081983

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Paymo

  • Task management
  • Time tracking
  • Gantt charts
  • Resource scheduling
  • Slack
  • Google Workspace
  • Zapier
  • SSL encryption

Only in QuickBooks

  • Income & expense tracking
  • Payment processing
  • Financial reporting
  • Tax preparation
  • Bank reconciliation
  • Bill management
  • Mobile apps
  • PayPal

Both cover

  • Invoicing

What people use each for

The jobs each tool is most often brought in to do.

Paymo

  • Project management with time tracking and invoicing for agenciesnot QuickBooks
  • Tracking billable hours and project profitabilitynot QuickBooks

QuickBooks

  • Bookkeepingnot Paymo
  • Invoicingnot Paymo
  • Expense trackingnot Paymo
  • Financial reportingnot Paymo
  • Tax preparationnot Paymo

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Paymo

  • Every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90
  • The free plan allows 1 user, 1 client and 2 projects
  • The Solo plan is still capped at 3 clients and 5 projects
  • Gantt charts, task dependencies and scheduling require the Plus plan
  • Integrations are excluded from both the free and Solo plans

QuickBooks

  • Chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • Even the top Advanced tier caps bulk invoice uploads at 1,000 transaction lines per batch
  • Payroll is a separate paid add-on billed per employee per month (USD 6 to 10 depending on plan) on top of the base subscription

Pricing, plan by plan

Paymo

On request
  • FreeFree
    • 1 user
    • Basic features
  • Starter$4.95/month
    • Time tracking
    • Kanban
    • Invoicing

QuickBooks

$30/month
  • Simple Start$30/month
    • Income & expense tracking
    • Invoice & payments
    • Tax deductions
  • Essentials$60/month
    • Everything in Simple Start
    • Bill management
    • Time tracking
  • Plus$90/month
    • Everything in Essentials
    • Inventory tracking
    • Project profitability
  • Advanced$200/month
    • Everything in Plus
    • Dedicated account team
    • 25 users

Which should you pick?

Choose Paymo if

  • You need task management.
  • You work on Web, Ios, Android, Desktop.
  • You also want time tracking.
Paymo review

Choose QuickBooks if

  • You need income & expense tracking.
  • You work on Web, Ios, Android, Api.
  • You also want payment processing.
QuickBooks review

Questions people ask

Is Paymo or QuickBooks better?
Neither clearly leads. Paymo starts at On request and QuickBooks at $30/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Paymo or QuickBooks?
Paymo starts at On request and QuickBooks at $30/month.
Does Paymo or QuickBooks run on more platforms?
Paymo runs on Web, Ios, Android, Desktop. QuickBooks runs on Web, Ios, Android, Api.
What is Paymo best used for?
Paymo is most often used for project management with time tracking and invoicing for agencies, tracking billable hours and project profitability. Of those, project management with time tracking and invoicing for agencies and tracking billable hours and project profitability are not what QuickBooks is typically brought in for.
What can Paymo do that QuickBooks cannot?
Paymo covers Task management, Time tracking, Gantt charts, Resource scheduling. QuickBooks covers Income & expense tracking, Payment processing, Financial reporting, Tax preparation. Both handle Invoicing.
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