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All industries · head to head

Pipedrive vs Tana

Pipedrive logo

Pipedrive

All industries

The CRM that sales teams love to use

From
On request
Rated
-
Full reviewWebsite
Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: Pipedrive email account connectivity restricted to maximum of five email accounts per user; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Pipedrive covers Visual pipeline, Tana covers Outliner interface.

Where they differ

Only the attributes on which Pipedrive and Tana actually diverge.

Attributes where Pipedrive and Tana differ
AttributePipedriveTana
Starting priceOn requestFree
Pricing modelsubscriptionfreemium
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb, Desktop
CategoryAll industriesProductivity
Founded20102020

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Pipedrive

  • Visual pipeline
  • Deal tracking
  • Activity reminders
  • Email integration
  • Mobile apps
  • Reporting
  • Goal tracking
  • Lead management

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Both cover

  • 2FA

What people use each for

The jobs each tool is most often brought in to do.

Pipedrive

  • Sales pipeline management with kanban-style dashboardsnot Tana
  • Multi-channel communication with email and calendar syncnot Tana
  • Sales automation for small to mid-market teamsnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Pipedrive
  • Automatic meeting capture with AI transcripts and summariesnot Pipedrive
  • Turning notes into queryable structured databasesnot Pipedrive

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Pipedrive

  • Email account connectivity restricted to maximum of five email accounts per user

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Pipedrive

On request

No published plan breakdown. See the Pipedrive review.

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Pipedrive if

  • You need visual pipeline.
  • You work on Web, iOS, Android.
  • You also want deal tracking.
Pipedrive review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Pipedrive or Tana better?
Neither clearly leads. Pipedrive starts at On request and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Pipedrive or Tana?
Tana has a free tier; the other does not. Paid plans start at On request for Pipedrive and Free for Tana.
Does Pipedrive or Tana run on more platforms?
Pipedrive runs on Web, iOS, Android. Tana runs on Web, Desktop.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. Pipedrive starts at On request.
What is Pipedrive best used for?
Pipedrive is most often used for sales pipeline management with kanban-style dashboards, multi-channel communication with email and calendar sync, sales automation for small to mid-market teams. Of those, sales pipeline management with kanban-style dashboards and multi-channel communication with email and calendar sync are not what Tana is typically brought in for.
What can Pipedrive do that Tana cannot?
Pipedrive covers Visual pipeline, Deal tracking, Activity reminders, Email integration. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle 2FA.
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