Construction · head to head
Microsoft Project vs Microsoft To Do
Microsoft Project
Construction
Keep projects organized and on track
- From
- $10/month
- Rated
- -
The short version
- Only Microsoft To Do has a free tier, so it costs nothing to try first.
- They diverge on capability: Microsoft Project covers Gantt charts, Microsoft To Do covers My Day suggestions.
- Prices and features above were last checked on 30 August 2026.
Where they differ
Only the attributes on which Microsoft Project and Microsoft To Do actually diverge.
| Attribute | Microsoft Project | Microsoft To Do |
|---|---|---|
| Starting price | $10/month | Free |
| Pricing model | Unknown | free |
| Free tier | No | Yes |
| Platforms | Web, Windows, macOS | Web, Ios, Android, Windows, Macos |
| Category | Construction | Calendars |
Identical on both: user rating (Not yet rated), founded (1975).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft Project
- Gantt charts
- Resource management
- Budget tracking
- Timeline views
- Task dependencies
- Critical path
- Earned value analysis
- Portfolio management
Only in Microsoft To Do
- My Day suggestions
- List sharing
- Steps
- Due dates
- Reminders
- Microsoft 365
- Cortana
- Web support
Both cover
- Microsoft Teams
- Outlook
What people use each for
The jobs each tool is most often brought in to do.
Microsoft Project
- Project schedulingnot Microsoft To Do
- Resource allocationnot Microsoft To Do
- Portfolio managementnot Microsoft To Do
- Budget trackingnot Microsoft To Do
- Enterprise project managementnot Microsoft To Do
Microsoft To Do
- Schedulingnot Microsoft Project
- Appointment bookingnot Microsoft Project
- Time trackingnot Microsoft Project
- Resource managementnot Microsoft Project
- Team coordinationnot Microsoft Project
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft Project
- Performance degrades with large projects over 400 tasks, becoming slow and unstable
- Limited Agile methodology support, primarily designed for waterfall project management
- Proprietary .mpp file format creates compatibility issues on non-Windows systems
- No offline mode, limiting users without reliable internet connectivity
Microsoft To Do
Nothing recorded yet. See the Microsoft To Do review.
Pricing, plan by plan
Microsoft Project
$10/month- Plan 1$10/month
- Task and project management
- Grid views
- Timeline features
- Plan 3$30/month
- Desktop client
- Resource management
- Advanced scheduling
- Plan 5$55/month
- Portfolio management
- Demand management
- Enterprise capabilities
Microsoft To Do
Free- FreeFree
- Unlimited tasks
- My Day
- List sharing
Which should you pick?
Choose Microsoft Project if
- You need gantt charts.
- You work on Web, Windows, macOS.
- You also want resource management.
Choose Microsoft To Do if
- You need my day suggestions.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want list sharing.
Questions people ask
- Is Microsoft Project or Microsoft To Do better?
- Neither clearly leads. Microsoft Project starts at $10/month and Microsoft To Do at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft Project or Microsoft To Do?
- Microsoft To Do has a free tier; the other does not. Paid plans start at $10/month for Microsoft Project and Free for Microsoft To Do.
- Does Microsoft Project or Microsoft To Do run on more platforms?
- Microsoft Project runs on Web, Windows, macOS. Microsoft To Do runs on Web, Ios, Android, Windows, Macos.
- Can I use Microsoft To Do for free?
- Yes. Microsoft To Do has a free tier, so you can try it without paying. Microsoft Project starts at $10/month.
- What is Microsoft Project best used for?
- Microsoft Project is most often used for project scheduling, resource allocation, portfolio management, budget tracking. Of those, project scheduling and resource allocation are not what Microsoft To Do is typically brought in for.
- What can Microsoft Project do that Microsoft To Do cannot?
- Microsoft Project covers Gantt charts, Resource management, Budget tracking, Timeline views. Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Both handle Microsoft Teams, Outlook.
Answered from the vendors’ own pages
Microsoft Project: What are the different Microsoft Project plans and pricing?
Microsoft Project offers Plan 1 at $10/user/month for basic project management, Plan 3 at $30/user/month with desktop client and resource management, and Plan 5 at $55/user/month for enterprise portfolio management. Desktop licenses (2024) start at $679.99 for Standard and $1,129.99 for Professional.
SourceMicrosoft Project: Does Microsoft Project support Agile methodology?
Microsoft Project was primarily designed for traditional waterfall project management. While it has some Agile features, it is not optimized for Agile workflows compared to dedicated Agile tools like Jira or Monday.com.
SourceMicrosoft Project: Can multiple teams collaborate in real-time on Microsoft Project?
Yes, Microsoft Project for the Web provides real-time collaboration through cloud-based access. However, collaboration is noted as harder compared to modern cloud-native tools due to its file-based architecture.
SourceRelated pages
More on Microsoft Project
More on Microsoft To Do
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- Microsoft To Do vs Autodesk Construction Cloud
- Microsoft To Do vs Builderbox
- Microsoft To Do vs eSUB
- Microsoft To Do vs Fieldwire
- Microsoft To Do vs Dalux
- Microsoft To Do vs e-Builder
- Microsoft To Do vs InEight
- Microsoft To Do vs Knowify
- Microsoft To Do vs Levelset
- Microsoft To Do vs Openspace
- Microsoft To Do vs Smartsheet Construction
- Microsoft To Do vs Newforma
- Microsoft To Do vs Google Tasks
- Microsoft To Do vs Apple Calendar
- Microsoft To Do vs Clockify
- Microsoft To Do vs Fantastical
- Microsoft To Do vs OmniFocus
- Microsoft To Do vs Morgen
- Microsoft To Do vs Woven
- Microsoft To Do vs BusyCal
- Microsoft To Do vs Vimcal
- Microsoft To Do vs SavvyCal
- Microsoft To Do vs Amie
- Microsoft To Do vs Jibble
- Microsoft To Do vs Kronologic
- Microsoft To Do vs Rise Calendar
- Microsoft To Do vs Teamup
- Microsoft To Do vs TidyCal
- Microsoft To Do vs Google Calendar