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Productivity · head to head

Google Workspace vs iLovePDF

Google Workspace logo

Google Workspace

Productivity

Everything you need to get work done, all in one place

From
€6.8/month
Rated
-
Full reviewWebsite
iLovePDF logo

iLovePDF

Productivity

Browser toolbox for merging, splitting, compressing and converting PDFs, processed on the vendor's servers

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only iLovePDF has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; iLovePDF processing happens on the vendor's servers, so every file is uploaded to a third party, which rules the tools out for client documents, personal data and anything under a confidentiality obligation no matter how briefly the file is held.
  • They diverge on capability: Google Workspace covers Gmail business email, iLovePDF covers Single-purpose tools.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Google Workspace and iLovePDF actually diverge.

Attributes where Google Workspace and iLovePDF differ
AttributeGoogle WorkspaceiLovePDF
Starting price€6.8/monthFree
Pricing modelsubscriptionfreemium
Free tierNoYes
Founded2006Unknown

Identical on both: platforms (Web), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in iLovePDF

  • Single-purpose tools
  • Format conversion
  • Text recognition conversions
  • File size limits
  • Desktop and mobile applications
  • Digital signatures
  • PDF/A output
  • No account needed

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and communicationnot iLovePDF
  • Cloud document collaborationnot iLovePDF
  • Team productivity and file sharingnot iLovePDF
  • Enterprise application suitenot iLovePDF

iLovePDF

  • Combining scanned pages into a single PDF or splitting a large document occasionally, without buying a desktop PDF editor.not Google Workspace
  • Compressing a PDF that a mail system or an upload form refuses to accept.not Google Workspace
  • Converting a scanned document into an editable Word or Excel file, which needs the paid text recognition tools.not Google Workspace
  • A small office needing simple PDF operations across several machines without a per-seat desktop licence.not Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

iLovePDF

  • Processing happens on the vendor's servers, so every file is uploaded to a third party, which rules the tools out for client documents, personal data and anything under a confidentiality obligation no matter how briefly the file is held.
  • The free tier is bounded by file size per tool rather than by feature, with Office conversions capped at 15 MB, so the large scanned documents most likely to need converting are precisely the ones most likely to be refused.
  • The conversions that require text recognition, meaning scanned PDF to Word or Excel, are held for the paid plan, and those are the conversions people genuinely struggle with, while the free ones mostly handle files that were digital already.
  • It is a per-account consumer subscription with no organisational administration, so a company that comes to depend on it ends up with staff holding personal subscriptions and no control over what is uploaded or by whom.
  • The API is a separate product with its own pricing, so a workflow prototyped by hand on the website cannot simply be automated under the same subscription and has to be costed again.

Pricing, plan by plan

Google Workspace

€6.8/month
  • Starter$6.8/month
    • 30 GB storage
    • Custom business email
    • Basic Gemini AI features
  • Standard$13.6/month
    • 2 TB storage
    • Enhanced email features
    • Gemini AI across multiple apps
  • Plus$21.1/month
    • 5 TB storage
    • Advanced security features
    • Expanded Gemini AI access
  • Enterprise$null/custom
    • 5 TB storage upgradeable
    • Up to 1,000 meeting participants
    • Enterprise-grade security

iLovePDF

Free
  • BasicFree
    • Access to essential iLovePDF tools
    • Limited document processing
    • 1 account
  • Premium$7/month
    • Full access to all iLovePDF tools
    • Unlimited document processing
    • 1-25 accounts
  • Premium Annual$48/year
    • Same as Premium plan
    • 42% discount compared to monthly billing
  • Business$null/mo
    • Custom pricing (contact vendor for quote)
    • Scalable solutions for businesses
    • 25+ accounts

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose iLovePDF if

  • You need single-purpose tools.
  • You want to start without paying.
  • You also want format conversion.
iLovePDF review

Questions people ask

Is Google Workspace or iLovePDF better?
Neither clearly leads. Google Workspace starts at €6.8/month and iLovePDF at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or iLovePDF?
iLovePDF has a free tier; the other does not. Paid plans start at €6.8/month for Google Workspace and Free for iLovePDF.
Does Google Workspace or iLovePDF run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use iLovePDF for free?
Yes. iLovePDF has a free tier, so you can try it without paying. Google Workspace starts at €6.8/month.
What is Google Workspace best used for?
Google Workspace is most often used for business email and communication, cloud document collaboration, team productivity and file sharing, enterprise application suite. Of those, business email and communication and cloud document collaboration are not what iLovePDF is typically brought in for.
What can Google Workspace do that iLovePDF cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. iLovePDF covers Single-purpose tools, Format conversion, Text recognition conversions, File size limits.

Answered from the vendors’ own pages

Google Workspace: What are the Google Workspace pricing tiers?

Google Workspace offers Starter at 6.80 EUR/month (normally, currently 30% off), Standard at 13.60 EUR/month, Plus at 21.10 EUR/month, and Enterprise with custom pricing.

Source
iLovePDF: Do I need an account?

Not for the basic free tools, though they are subject to per-tool size limits and restrictions on batch processing.

Google Workspace: How many users does each tier support?

Starter, Standard, and Plus plans support up to 300 users. Enterprise plans support unlimited users.

Source
iLovePDF: Is it safe for confidential documents?

Files are uploaded to the vendor's servers for processing. For client material, personal data or regulated documents, use a tool that works locally on the machine instead.

Google Workspace: What storage is included in each plan?

Starter includes 30 GB, Standard and Plus include 2 TB and 5 TB respectively. Enterprise includes 5 TB upgradeable.

Source
iLovePDF: What does Premium add?

Access to every tool including text-recognition conversions and PDF/A, much larger files, unlimited processing, desktop and mobile applications, digital signatures, workflows and no adverts.

Google Workspace: What meeting features are included?

Standard and Plus plans include Meet video conferencing, though participant limits increase by tier. Enterprise supports up to 1,000 meeting participants.

Source
iLovePDF: Can I use it inside my own application?

Only through the separate developer API, which is priced independently, so plan the automation cost separately from the consumer subscription.

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