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Calendar & Time Management · head to head

Google Tasks vs Motion

Google Tasks logo

Google Tasks

Calendar & Time Management

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
Motion logo

Motion

Scheduling & Booking

Your intelligent calendar that prioritizes for you

From
$19/month
Rated
-
Full reviewWebsite

The short version

  • Only Google Tasks has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Tasks no team collaboration or task assignment features; cannot share task lists; Motion no free plan; starts at $19/month per user
  • They diverge on capability: Google Tasks covers Task creation, Motion covers AI auto-scheduling.

Where they differ

Only the attributes on which Google Tasks and Motion actually diverge.

Attributes where Google Tasks and Motion differ
AttributeGoogle TasksMotion
Starting priceFree$19/month
Free tierYesNo
PlatformsWeb, iOS, Android, GmailWeb, iOS, macOS, Windows
CategoryCalendar & Time ManagementScheduling & Booking
Founded19982019

Identical on both: pricing model (Unknown), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Due dates
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Workspace

Only in Motion

  • AI auto-scheduling
  • Task prioritization
  • Project management
  • Meeting scheduler
  • Deadline tracking
  • Outlook
  • Zoom
  • Zapier

Both cover

  • Google Calendar
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Motion

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Both are used for scheduling, appointment booking, time tracking, resource management, team coordination, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Motion

  • No free plan; starts at $19/month per user
  • Mobile app is significantly less capable than desktop version
  • Requires adding deadlines, time estimates, and priorities to tasks to function effectively
  • Limited advanced project management features compared to dedicated PM tools like Asana or ClickUp
  • UI can feel cluttered and has a steep onboarding curve

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Motion

$19/month
  • Pro AI$19/month
    • AI task scheduling
    • 7500 AI credits per month
  • Business AI$29/month
    • AI Employees for teams
    • 15000 AI credits per month

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Motion if

  • You need ai auto-scheduling.
  • You work on Web, iOS, macOS, Windows.
  • You also want task prioritization.
Motion review

Questions people ask

Is Google Tasks or Motion better?
Neither clearly leads. Google Tasks starts at Free and Motion at $19/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Motion?
Google Tasks has a free tier; the other does not. Paid plans start at Free for Google Tasks and $19/month for Motion.
Does Google Tasks or Motion run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Motion runs on Web, iOS, macOS, Windows.
Can I use Google Tasks for free?
Yes. Google Tasks has a free tier, so you can try it without paying. Motion starts at $19/month.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management.
What can Google Tasks do that Motion cannot?
Google Tasks covers Task creation, Subtasks, Due dates, Multiple lists. Motion covers AI auto-scheduling, Task prioritization, Project management, Meeting scheduler. Both handle Google Calendar, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Motion: Does Motion work offline?

Motion is a cloud-based platform that requires internet connectivity to access and use its AI scheduling features. Offline functionality is not available.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Motion: Is there a free trial for Motion?

Yes, Motion offers a 7-day free trial that can be canceled anytime. The free trial does not require credit card information upfront.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Motion: What calendar services does Motion integrate with?

Motion integrates with Google Calendar, Outlook, and iCloud for calendar synchronization and automatic event scheduling.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
Motion: Is there a mobile app for Motion?

Motion offers iOS mobile app and desktop applications, though the mobile experience has been reported as less feature-rich than the web version.

Source
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Related pages

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