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Proposals · head to head

Dubsado vs Resource Guru

Dubsado logo

Dubsado

Proposals

Business management for creatives

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendars

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Dubsado has a free tier, so it costs nothing to try first.
  • Each has a real cost: Dubsado automated workflows, scheduling and public proposals all require the Premier plan at $525 a year; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Dubsado covers Scheduler, Resource Guru covers Resource scheduling.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Dubsado and Resource Guru actually diverge.

Attributes where Dubsado and Resource Guru differ
AttributeDubsadoResource Guru
Starting priceFree$5/month
Pricing modelsubscriptionUnknown
Free tierYesNo
CategoryProposalsCalendars
Founded20162012

Identical on both: platforms (Web), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Dubsado

  • Scheduler
  • CRM
  • Invoicing
  • Contracts
  • Automation workflows
  • QuickBooks
  • Stripe

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Slack
  • Ios support
  • Android support

Both cover

  • Google Calendar
  • Outlook
  • Zapier
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Dubsado

  • Client management and project workflows for freelancers and studiosnot Resource Guru
  • Sending proposals, contracts and invoices with automated follow upnot Resource Guru

Resource Guru

  • Schedulingnot Dubsado
  • Appointment bookingnot Dubsado
  • Time trackingnot Dubsado
  • Resource managementnot Dubsado
  • Team coordinationnot Dubsado

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Dubsado

  • Automated workflows, scheduling and public proposals all require the Premier plan at $525 a year
  • The Starter plan allows a single lead capture form
  • Zapier and bookkeeping integrations are excluded from Starter
  • Additional brands are $10 a month each
  • Only 3 users are included, with 4 to 10 costing $25 a month and 21 to 30 costing $60

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Dubsado

Free
  • Starter$335/year
    • Limited to 1 active lead capture form
    • Email integration
    • Unlimited projects & clients
  • Premier$525/year
    • Unlimited active lead capture forms
    • All Starter features
    • Bookkeeping integration

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Dubsado if

  • You need scheduler.
  • You want to start without paying.
  • You also want crm.
Dubsado review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Dubsado or Resource Guru better?
Neither clearly leads. Dubsado starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Dubsado or Resource Guru?
Dubsado has a free tier; the other does not. Paid plans start at Free for Dubsado and $5/month for Resource Guru.
Does Dubsado or Resource Guru run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use Dubsado for free?
Yes. Dubsado has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Dubsado best used for?
Dubsado is most often used for client management and project workflows for freelancers and studios, sending proposals, contracts and invoices with automated follow up. Of those, client management and project workflows for freelancers and studios and sending proposals, contracts and invoices with automated follow up are not what Resource Guru is typically brought in for.
What can Dubsado do that Resource Guru cannot?
Dubsado covers Scheduler, CRM, Invoicing, Contracts. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Both handle Google Calendar, Outlook, Zapier, Web support.

Answered from the vendors’ own pages

Dubsado: Does Dubsado offer a free trial?

Yes, Dubsado offers a 21-day free trial with full access to the Premier plan. Annual billing saves 2 months of costs compared to monthly billing.

Source
Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Dubsado: What is the cost of adding team users?

Dubsado includes 3 free team users. Additional team users cost $25/month for 4-10 users, $45/month for 11-20 users, $60/month for 21-30 users, and custom pricing for 30+ users.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Dubsado: Can you add multiple brands to Dubsado?

Yes, additional brands cost $10/month per brand beyond the included brand.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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