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Beauty · head to head

DaySmart Spa vs Vagaro

DaySmart Spa logo

DaySmart Spa

Beauty

Spa and medi-spa booking and management with published tiers from 29 USD a month

From
$29/month
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Scheduling

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: DaySmart Spa only one user is included on the entry plan and three on the middle plans, so a spa with eight therapists pays the tier price plus 9 USD per extra head and the headline price bears no relation to the real bill.; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • They diverge on capability: DaySmart Spa covers Online booking, Vagaro covers Online appointment booking.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which DaySmart Spa and Vagaro actually diverge.

Attributes where DaySmart Spa and Vagaro differ
AttributeDaySmart SpaVagaro
Starting price$29/month$25/month
Pricing modelPer user per monthsubscription
PlatformsWeb, iOS, Android, WindowsWeb, Ios, Android, Api
CategoryBeautyScheduling
FoundedUnknown2009

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in DaySmart Spa

  • Online booking
  • Automated reminders
  • Staff scheduling and payroll data
  • Memberships and packages
  • Inventory
  • Marketing

Only in Vagaro

  • Online appointment booking
  • Client management
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Mobile app
  • Reporting & analytics
  • Quickbooks

Both cover

  • Point of sale

What people use each for

The jobs each tool is most often brought in to do.

DaySmart Spa

  • A single therapist spa that wants online booking and card payment for under 30 USD a month with no setup projectnot Vagaro
  • A spa with three to six staff that needs rotas, commission and retail stock in the same system as the diarynot Vagaro
  • A spa selling prepaid packages and memberships that needs balances tracked against future bookings rather than in a spreadsheetnot Vagaro
  • An owner moving off paper diaries who wants automated text reminders to cut no shows and can size the message allowance against booking volumenot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot DaySmart Spa
  • Selling services and retail products with integrated card paymentsnot DaySmart Spa
  • Marketing to clients by email and text and offering a branded booking appnot DaySmart Spa

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

DaySmart Spa

  • Only one user is included on the entry plan and three on the middle plans, so a spa with eight therapists pays the tier price plus 9 USD per extra head and the headline price bears no relation to the real bill.
  • Text and email allowances are tiered, so a spa that leans on reminders can be forced onto a much more expensive plan by message volume rather than by needing any additional feature.
  • The unlimited user tier has no published price at all, which breaks the transparency the rest of the range offers exactly at the point where a multi site chain needs to plan a budget.
  • There is no clinical charting, consent capture or medical record handling, so a medi-spa performing injectables or laser treatments needs a second system for patient records and the two will not share data.
  • It is a long established small business product built around a desktop lineage, and reporting and the interface show that age next to newer spa platforms, which matters if you want modern analytics rather than a working till.

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

DaySmart Spa

$29/month
  • Basic$29/month
    • 1 user
    • Appointment scheduling and online booking
    • Payment processing
  • Deluxe$69/month
    • 3 users included
    • Additional users at 9 USD each
    • Larger text and email allowance
  • Deluxe Growth$149/month
    • 3 users included
    • Additional users at 9 USD each
    • Higher message allowance
  • Premium$199/month
    • 6 users included
    • Additional users at 9 USD each
    • Advanced payroll and reporting

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose DaySmart Spa if

  • You need online booking.
  • You work on Web, iOS, Android, Windows.
  • You also want automated reminders.
DaySmart Spa review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Vagaro review

Questions people ask

Is DaySmart Spa or Vagaro better?
Neither clearly leads. DaySmart Spa starts at $29/month and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, DaySmart Spa or Vagaro?
DaySmart Spa starts at $29/month and Vagaro at $25/month.
Does DaySmart Spa or Vagaro run on more platforms?
DaySmart Spa runs on Web, iOS, Android, Windows. Vagaro runs on Web, Ios, Android, Api.
What is DaySmart Spa best used for?
DaySmart Spa is most often used for a single therapist spa that wants online booking and card payment for under 30 usd a month with no setup project, a spa with three to six staff that needs rotas, commission and retail stock in the same system as the diary, a spa selling prepaid packages and memberships that needs balances tracked against future bookings rather than in a spreadsheet, an owner moving off paper diaries who wants automated text reminders to cut no shows and can size the message allowance against booking volume. Of those, a single therapist spa that wants online booking and card payment for under 30 usd a month with no setup project and a spa with three to six staff that needs rotas, commission and retail stock in the same system as the diary are not what Vagaro is typically brought in for.
What can DaySmart Spa do that Vagaro cannot?
DaySmart Spa covers Online booking, Automated reminders, Staff scheduling and payroll data, Memberships and packages. Vagaro covers Online appointment booking, Client management, Inventory tracking, Marketing automation. Both handle Point of sale.

Answered from the vendors’ own pages

DaySmart Spa: How much does DaySmart Spa actually cost for a team of eight?

The 199 USD Premium plan includes six users, so eight users is 199 USD plus 9 USD each for the two extra, before payment processing fees.

Vagaro: What is the base monthly cost for the Vagaro platform?

The base plan starts at 23.99 dollars per month with an additional 10 dollars per calendar up to 7 calendars. For 7 or more calendars, the cost is 83.99 dollars per month.

Source
DaySmart Spa: Does it handle medi-spa clinical notes?

No. There is no clinical charting or consent record, so medical treatments need a separate patient record system.

Vagaro: What payment processing rates apply?

Payment processing rates are as low as 2.2 percent, with a promotional offer showing the base plan at 23.99 dollars per month.

Source
DaySmart Spa: Is there a free plan?

No, but there is a free trial. The cheapest paid tier is 29 USD a month for one user.

Vagaro: Does the platform require a long-term contract?

No, there are no long-term contracts required. Users can choose to add premium features as needed without commitment.

Source
DaySmart Spa: How is it different from DaySmart Salon?

Same underlying platform, configured for spa services, packages and treatment rooms rather than chair based salon workflows.

Vagaro: Is there a free trial available?

Yes, Vagaro offers a free trial with no payment required upfront.

Source
Vagaro: What is included in the base plan?

The base plan includes data migration from other platforms, customizable scheduling with waitlist and resource management, free marketplace listing with unlimited deals and bookings, automated appointment notifications, online booking across multiple platforms, business and employee widgets, advanced reporting, loyalty program management, 1,000 free email messages per month, invoicing, memberships, packages, gift certificates, and around-the-clock support with complimentary training.

Source
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