Softwr

Events · head to head

CampSite vs When2meet

CampSite logo

CampSite

Events

Camp management and parent portal for day and residential camps, reported from around 249 USD a month

From
On request
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: CampSite the vendor publishes no pricing, so the widely quoted 249 dollar a month figure comes from directories rather than CampSite and may not reflect any current quote.; When2meet no calendar synchronization capability
  • They diverge on capability: CampSite covers Online registration, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which CampSite and When2meet actually diverge.

Attributes where CampSite and When2meet differ
AttributeCampSiteWhen2meet
Starting priceOn requestFree
Pricing modelquotefree
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb
CategoryEventsScheduling
FoundedUnknown2003

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in CampSite

  • Online registration
  • Parent dashboard
  • Medical and health records
  • Activity scheduling
  • Billing and payment plans
  • Photo and video blogs

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

CampSite

  • A day camp replacing paper forms and a spreadsheet with parent self-service enrolmentnot When2meet
  • A residential camp needing medical forms and medication logs available to the health centre on a tabletnot When2meet
  • Running instalment payment plans and sibling discounts without tracking them manually in accountsnot When2meet
  • Giving parents photo galleries and camper updates without a separate parent engagement appnot When2meet

When2meet

  • Schedulingnot CampSite
  • Appointment bookingnot CampSite
  • Time trackingnot CampSite
  • Resource managementnot CampSite
  • Team coordinationnot CampSite

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

CampSite

  • The vendor publishes no pricing, so the widely quoted 249 dollar a month figure comes from directories rather than CampSite and may not reflect any current quote.
  • Payment processing is taken by the vendor, so a camp collecting substantial tuition pays far more in card fees than in subscription and cannot see that comparison up front.
  • It is lighter than heavyweight camp platforms on housing and retail, so camps with bed-level assignment and a camp store will find gaps.
  • Reporting is serviceable but inflexible, and camps commonly export to a spreadsheet for board or budget reporting.
  • Configuration work is concentrated in the off-season and support demand peaks in summer, so a camp adopting it late has little margin for setup problems.

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

CampSite

On request
  • CampSite$undefined/month
    • Flat monthly rate reported from around 249 USD by third-party directories
    • Registration, parent portal, medical, scheduling and billing
    • Payment processing taken by the vendor at a negotiated rate

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose CampSite if

  • You need online registration.
  • You work on Web, iOS, Android.
  • You also want parent dashboard.
CampSite review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is CampSite or When2meet better?
Neither clearly leads. CampSite starts at On request and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, CampSite or When2meet?
When2meet has a free tier; the other does not. Paid plans start at On request for CampSite and Free for When2meet.
Does CampSite or When2meet run on more platforms?
CampSite runs on Web, iOS, Android. When2meet runs on Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. CampSite starts at On request.
What is CampSite best used for?
CampSite is most often used for a day camp replacing paper forms and a spreadsheet with parent self-service enrolment, a residential camp needing medical forms and medication logs available to the health centre on a tablet, running instalment payment plans and sibling discounts without tracking them manually in accounts, giving parents photo galleries and camper updates without a separate parent engagement app. Of those, a day camp replacing paper forms and a spreadsheet with parent self-service enrolment and a residential camp needing medical forms and medication logs available to the health centre on a tablet are not what When2meet is typically brought in for.
What can CampSite do that When2meet cannot?
CampSite covers Online registration, Parent dashboard, Medical and health records, Activity scheduling. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

CampSite: What does CampSite cost?

CampSite does not publish pricing. Third-party directories report a flat rate from around 249 USD a month, plus payment processing.

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
CampSite: Does it handle both day and residential camps?

Yes, which is unusual in this category; most platforms lean strongly to one model.

When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
CampSite: Is there a parent app?

There is a parent dashboard, and CampSite absorbed myCAMPapp to strengthen parent engagement features.

When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
CampSite: Does CampSite process our payments?

Yes, and that rate is negotiated separately from the subscription.

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