Softwr

Events · head to head

EventPro vs When2meet

EventPro logo

EventPro

Events

Complete event management solution

From
$200/month
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: EventPro the pricing page publishes no figures and states cost depends on optional modules, the number of users and rooms at the customer's facility, and software training, all resolved through an account consultant assessment rather than a rate card; When2meet no calendar synchronization capability
  • They diverge on capability: EventPro covers Event scheduling, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which EventPro and When2meet actually diverge.

Attributes where EventPro and When2meet differ
AttributeEventProWhen2meet
Starting price$200/monthFree
Pricing modelsubscriptionfree
Free tierNoYes
PlatformsWeb, WindowsWeb
CategoryEventsScheduling
Founded19882003

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in EventPro

  • Event scheduling
  • Resource management
  • Catering
  • Financial tracking
  • CRM
  • QuickBooks
  • Sage
  • Microsoft Office

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

EventPro

  • Managing venue and room bookings for event facilitiesnot When2meet
  • Coordinating catering, resources and scheduling for eventsnot When2meet

When2meet

  • Schedulingnot EventPro
  • Appointment bookingnot EventPro
  • Time trackingnot EventPro
  • Resource managementnot EventPro
  • Team coordinationnot EventPro

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

EventPro

  • The pricing page publishes no figures and states cost depends on optional modules, the number of users and rooms at the customer's facility, and software training, all resolved through an account consultant assessment rather than a rate card

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

EventPro

$200/month
  • Standard$200/month
    • Event scheduling
    • Resource management
    • Basic reporting
  • Professional$400/month
    • Catering management
    • Financial tracking
    • CRM
  • Enterprise$700/month
    • Multi-venue
    • Custom reports
    • API access

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose EventPro if

  • You need event scheduling.
  • You work on Web, Windows.
  • You also want resource management.
EventPro review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is EventPro or When2meet better?
Neither clearly leads. EventPro starts at $200/month and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, EventPro or When2meet?
When2meet has a free tier; the other does not. Paid plans start at $200/month for EventPro and Free for When2meet.
Does EventPro or When2meet run on more platforms?
EventPro runs on Web, Windows. When2meet runs on Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. EventPro starts at $200/month.
What is EventPro best used for?
EventPro is most often used for managing venue and room bookings for event facilities, coordinating catering, resources and scheduling for events. Of those, managing venue and room bookings for event facilities and coordinating catering, resources and scheduling for events are not what When2meet is typically brought in for.
What can EventPro do that When2meet cannot?
EventPro covers Event scheduling, Resource management, Catering, Financial tracking. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

EventPro: What key features does EventPro include?

EventPro includes Event Management for end-to-end event control, Catering Management for beverage and food service, Online Event Attendee Registrations with EPConnect Attendee Online, and centralized information management.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
EventPro: Who uses EventPro?

EventPro serves thousands of companies worldwide across diverse industries. It is designed for event professionals who need comprehensive, streamlined systems for managing event facilities and maximizing revenue potential.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
EventPro: What standard software features does EventPro provide?

EventPro's standard software includes features that provide efficient processes and centralized information, designed to enhance business operations for event venues and management.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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