Caspio

No-code database app platform charging by data records and DataPages rather than by user seats

As of 1 September 2026, Caspio's pricing is not published; the vendor quotes on request. A low-code application builder that charges nothing per user, unusual among enterprise no-code tools, and instead prices by data record volume and the number of DataPages (its embeddable app components) a plan allows. Softwr lists it under No-Code. Caspio is made by Caspio, Inc., available on Web.

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Overview

What Caspio does

Caspio lets non-developers build database-backed web applications, forms, reports and portals using a visual builder, publishing the result as embeddable DataPages that can sit inside an existing website or run standalone. It targets operational and customer-facing database apps such as intake forms, inventories and member portals. The distinguishing commercial fact is the pricing axis: every tier includes unlimited users at no per-seat charge, and the price instead scales with data record volume (250,000 records on Team, 1 million on Business) and the number of DataPages, the individually configured app components a plan allows (100 on Team, 200 on Business). A compliance add-on for HIPAA-eligible use is a separate 500 US dollars a month with a one-year minimum term. Buyers are organisations whose usage pattern is many occasional or external users touching modest amounts of structured data, such as public-facing intake forms or partner portals, where per-seat pricing from Quickbase or Mendix would be expensive. The trade-off is the opposite one: an organisation with few users but large or fast-growing data volumes, or many separate app components, hits Caspio's scaling limits faster than a per-seat competitor would.

What people use it for

A public-facing organisation running intake forms or surveys with unpredictable, potentially large numbers of occasional external users
A nonprofit or membership organisation embedding a portal into an existing website without paying per member seat
A team whose main constraint is data record volume rather than the number of people who need access
A healthcare-adjacent use case needing HIPAA-eligible hosting as a defined add-on rather than a separate vendor

Where it falls short

Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about Caspio.

Data record limits are hard caps (1.25 million on Team, 4 million on Business), so a fast-growing dataset can force an upgrade even with the same small internal team using it.
DataPage counts (100 on Team, 200 on Business) limit how many distinct app components can be built, which becomes a real constraint for an organisation running many small, separate apps rather than a few large ones.
The HIPAA compliance add-on costs 500 US dollars a month on top of the base plan with a one-year minimum term, a meaningful additional commitment for healthcare-adjacent buyers.
Its unlimited-user model is only cheaper than per-seat competitors when the user count is genuinely high relative to data volume; a small team with heavy data needs may find a per-seat platform cheaper.
The visual builder and DataPages approach is less suited to complex multi-step business process automation than platforms built around workflow engines, such as Appian or Mendix.

Cross-shopped

What people choose instead of Caspio

Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.

Caspiovs
Quickbase
Quickbase: If your usage pattern is a smaller number of named internal users rather than many occasional external ones
Caspiovs
Zoho Creator
Zoho Creator: If you want lower entry pricing and are comfortable with per-user rates
Caspiovs
Mendix
Mendix: If you need process automation depth beyond database-centric app building

Pricing

What Caspio costs

Taken from the vendor's own pricing page. Prices move, so check before you buy.

Team

$300 /mo

Unlimited users
5 app authors
100 DataPages
250,000 data records (1.25M hard limit)

Business

$600 /mo

Unlimited users
Unlimited app authors
200 DataPages
1,000,000 data records (4M hard limit)

Enterprise

On request

Custom quote
Unlimited DataPages
2,000,000+ data records
Guaranteed performance and white-glove service

Capabilities

Features

Visual app builder
Drag-and-drop database, form and report design without writing schema code
DataPages
Embeddable app components that can be dropped into an existing website
Unlimited users
No per-seat fee on any published tier
Workflow automation
Triggered emails, approvals and scheduled tasks
HIPAA compliance add-on
Optional, separately priced compliance package for healthcare data use
Multi-currency billing
Pricing available in USD, EUR, GBP, CAD, AUD, ZAR and BRL

Answered, with sources

Questions people ask

Each answer names the page it came from, so you can check it rather than take our word for it.

Does Caspio charge per user?

No. Every published tier includes unlimited users; the price scales with data record volume and DataPage count instead.

What is a DataPage?

An individually configured, embeddable app component, such as a form or report, that can be placed inside an existing website.

Is HIPAA compliance included?

No, it is a separate add-on priced at 500 US dollars a month with a minimum one-year term.

Keep looking

Where to go from Caspio

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Softwr does not host reviews and shows no star rating for Caspio, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.

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