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No-Code · head to head

AppSheet vs Caspio

AppSheet logo

AppSheet

No-Code

Start building and testing apps

From
Free
Rated
-
Full reviewWebsite
Caspio logo

Caspio

No-Code

No-code database app platform charging by data records and DataPages rather than by user seats

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only AppSheet has a free tier, so it costs nothing to try first.
  • Each has a real cost: AppSheet starter plan at $5 per user per month limits the native database to 5 databases at 2,500 rows each; Caspio data record limits are hard caps (1.25 million on Team, 4 million on Business), so a fast-growing dataset can force an upgrade even with the same small internal team using it.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which AppSheet and Caspio actually diverge.

Attributes where AppSheet and Caspio differ
AttributeAppSheetCaspio
Starting priceFreeOn request
Pricing modelsubscriptionFlat monthly fee by data record volume and DataPage count, unlimited users included
Free tierYesNo

Identical on both: platforms (Web), user rating (Not yet rated), category (No-Code).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in AppSheet

Nothing recorded that Caspio does not also cover.

Only in Caspio

  • Visual app builder
  • DataPages
  • Unlimited users
  • Workflow automation
  • HIPAA compliance add-on
  • Multi-currency billing

What people use each for

The jobs each tool is most often brought in to do.

AppSheet

  • Creating data collection mobile apps with forms, photos, and location capturenot Caspio
  • Building business dashboards and reporting applications on top of existing datanot Caspio
  • Automating workflows and triggering notifications based on data changesnot Caspio
  • Connecting to multiple data sources including spreadsheets, databases, APIs, and SaaS platformsnot Caspio
  • Building offline-capable mobile and web applications for field workersnot Caspio
  • Leveraging machine learning for data analysis and optical character recognitionnot Caspio

Caspio

  • A public-facing organisation running intake forms or surveys with unpredictable, potentially large numbers of occasional external usersnot AppSheet
  • A nonprofit or membership organisation embedding a portal into an existing website without paying per member seatnot AppSheet
  • A team whose main constraint is data record volume rather than the number of people who need accessnot AppSheet
  • A healthcare-adjacent use case needing HIPAA-eligible hosting as a defined add-on rather than a separate vendornot AppSheet

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

AppSheet

  • Starter plan at $5 per user per month limits the native database to 5 databases at 2,500 rows each
  • Enterprise Plus at $20 per user per month can only be purchased by a Google Workspace Administrator
  • Free exploration is capped at 10 users

Caspio

  • Data record limits are hard caps (1.25 million on Team, 4 million on Business), so a fast-growing dataset can force an upgrade even with the same small internal team using it.
  • DataPage counts (100 on Team, 200 on Business) limit how many distinct app components can be built, which becomes a real constraint for an organisation running many small, separate apps rather than a few large ones.
  • The HIPAA compliance add-on costs 500 US dollars a month on top of the base plan with a one-year minimum term, a meaningful additional commitment for healthcare-adjacent buyers.
  • Its unlimited-user model is only cheaper than per-seat competitors when the user count is genuinely high relative to data volume; a small team with heavy data needs may find a per-seat platform cheaper.
  • The visual builder and DataPages approach is less suited to complex multi-step business process automation than platforms built around workflow engines, such as Appian or Mendix.

Pricing, plan by plan

AppSheet

Free
  • Free (Prototyping)Free
    • Test apps with up to 10 users
    • No cost during prototyping phase
  • Starter$5/month
    • Basic application and automation
    • Spreadsheet and cloud file storage connections
    • AppSheet database access
  • Core$10/month
    • Advanced application and automation
    • Application security controls
    • Email customer support
  • Enterprise Plus$20/month
    • Advanced features
    • Enterprise data service integrations
    • Enhanced security and governance

Caspio

On request
  • Team$300/month
    • Unlimited users
    • 5 app authors
    • 100 DataPages
  • Business$600/month
    • Unlimited users
    • Unlimited app authors
    • 200 DataPages
  • Enterprise$undefined/year
    • Custom quote
    • Unlimited DataPages
    • 2,000,000+ data records

Which should you pick?

Choose AppSheet if

  • You want to start without paying.
AppSheet review

Choose Caspio if

  • You need visual app builder.
  • You also want datapages.
Caspio review

Questions people ask

Is AppSheet or Caspio better?
Neither clearly leads. AppSheet starts at Free and Caspio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, AppSheet or Caspio?
AppSheet has a free tier; the other does not. Paid plans start at Free for AppSheet and On request for Caspio.
Does AppSheet or Caspio run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use AppSheet for free?
Yes. AppSheet has a free tier, so you can try it without paying. Caspio starts at On request.
What is AppSheet best used for?
AppSheet is most often used for creating data collection mobile apps with forms, photos, and location capture, building business dashboards and reporting applications on top of existing data, automating workflows and triggering notifications based on data changes, connecting to multiple data sources including spreadsheets, databases, apis, and saas platforms. Of those, creating data collection mobile apps with forms, photos, and location capture and building business dashboards and reporting applications on top of existing data are not what Caspio is typically brought in for.
What can AppSheet do that Caspio cannot?
Caspio covers Visual app builder, DataPages, Unlimited users, Workflow automation.

Answered from the vendors’ own pages

AppSheet: Can I build and test apps before paying for AppSheet?

Yes, AppSheet offers a free prototyping tier where you can test your apps with up to 10 users at no cost before deploying paid subscriptions.

Source
Caspio: Does Caspio charge per user?

No. Every published tier includes unlimited users; the price scales with data record volume and DataPage count instead.

AppSheet: Is AppSheet included with Google Workspace subscriptions?

Yes, the Core plan ($10/user/month) is included with most paid Google Workspace plans, allowing you to build applications without additional licensing costs.

Source
Caspio: What is a DataPage?

An individually configured, embeddable app component, such as a form or report, that can be placed inside an existing website.

AppSheet: What data sources can AppSheet connect to?

AppSheet connects to spreadsheets, cloud storage, databases, REST APIs, and SaaS platforms like Salesforce, enabling seamless integration with your existing tech stack.

Source
Caspio: Is HIPAA compliance included?

No, it is a separate add-on priced at 500 US dollars a month with a minimum one-year term.

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