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No-Code · head to head

Caspio vs Quickbase

Caspio logo

Caspio

No-Code

No-code database app platform charging by data records and DataPages rather than by user seats

From
On request
Rated
-
Full reviewWebsite
Quickbase logo

Quickbase

No-Code

No-code application platform with published per-user pricing and enforced minimum seat counts

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Caspio data record limits are hard caps (1.25 million on Team, 4 million on Business), so a fast-growing dataset can force an upgrade even with the same small internal team using it.; Quickbase both paid tiers carry an enforced minimum seat count, 20 for Team and 40 for Business, so a small team pays for seats it does not have people to fill.
  • They diverge on capability: Caspio covers Visual app builder, Quickbase covers Relational app builder.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Caspio and Quickbase actually diverge.

Attributes where Caspio and Quickbase differ
AttributeCaspioQuickbase
Pricing modelFlat monthly fee by data record volume and DataPage count, unlimited users includedPer user per month, billed annually, with an enforced minimum seat count per tier
PlatformsWebWeb, iOS, Android

Identical on both: starting price (On request), free tier (No), user rating (Not yet rated), category (No-Code).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Caspio

  • Visual app builder
  • DataPages
  • Unlimited users
  • HIPAA compliance add-on
  • Multi-currency billing

Only in Quickbase

  • Relational app builder
  • Reporting and dashboards
  • Pipelines integration engine
  • Mobile apps
  • App governance

Both cover

  • Workflow automation

What people use each for

The jobs each tool is most often brought in to do.

Caspio

  • A public-facing organisation running intake forms or surveys with unpredictable, potentially large numbers of occasional external usersnot Quickbase
  • A nonprofit or membership organisation embedding a portal into an existing website without paying per member seatnot Quickbase
  • A team whose main constraint is data record volume rather than the number of people who need accessnot Quickbase
  • A healthcare-adjacent use case needing HIPAA-eligible hosting as a defined add-on rather than a separate vendornot Quickbase

Quickbase

  • An operations team of at least 20 people replacing spreadsheet-based process tracking with a structured, auditable appnot Caspio
  • A mid-sized company wanting published, comparable per-user pricing rather than an opaque quote-only processnot Caspio
  • A project management office standardising workflow automation and reporting across several departmentsnot Caspio
  • A business that already knows it needs 40 or more seats, where the Business tier's minimum is not a real constraintnot Caspio

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Caspio

  • Data record limits are hard caps (1.25 million on Team, 4 million on Business), so a fast-growing dataset can force an upgrade even with the same small internal team using it.
  • DataPage counts (100 on Team, 200 on Business) limit how many distinct app components can be built, which becomes a real constraint for an organisation running many small, separate apps rather than a few large ones.
  • The HIPAA compliance add-on costs 500 US dollars a month on top of the base plan with a one-year minimum term, a meaningful additional commitment for healthcare-adjacent buyers.
  • Its unlimited-user model is only cheaper than per-seat competitors when the user count is genuinely high relative to data volume; a small team with heavy data needs may find a per-seat platform cheaper.
  • The visual builder and DataPages approach is less suited to complex multi-step business process automation than platforms built around workflow engines, such as Appian or Mendix.

Quickbase

  • Both paid tiers carry an enforced minimum seat count, 20 for Team and 40 for Business, so a small team pays for seats it does not have people to fill.
  • Integration Reads packages, support tier upgrades and professional services are not publicly priced, so the visible per-user rate is only part of the real annual cost.
  • It sits in an awkward middle ground: more structure than a spreadsheet or simple form tool, but less process automation depth than Appian or OutSystems for genuinely complex workflows.
  • Reporting and dashboarding are capable but not as visually sophisticated as a dedicated business intelligence tool, so heavy analytics users often still export data elsewhere.
  • App complexity that grows significantly over time can hit performance and design limitations common to no-code relational tools, requiring a rebuild on a more code-first platform.

Pricing, plan by plan

Caspio

On request
  • Team$300/month
    • Unlimited users
    • 5 app authors
    • 100 DataPages
  • Business$600/month
    • Unlimited users
    • Unlimited app authors
    • 200 DataPages
  • Enterprise$undefined/year
    • Custom quote
    • Unlimited DataPages
    • 2,000,000+ data records

Quickbase

On request
  • Team$35/month
    • Minimum 20 users required (roughly $8,400/year floor)
    • Core app building, workflow automation and reporting
    • Standard support
  • Business$55/month
    • Minimum 40 users required (roughly $26,400/year floor)
    • Advanced automation, governance and integration features
    • Priority support
  • Enterprise$undefined/year
    • Custom quote
    • Advanced governance, security and integration read package volumes
    • Dedicated account management

Which should you pick?

Choose Caspio if

  • You need visual app builder.
  • You also want datapages.
Caspio review

Choose Quickbase if

  • You need relational app builder.
  • You work on Web, iOS, Android.
  • You also want reporting and dashboards.
Quickbase review

Questions people ask

Is Caspio or Quickbase better?
Neither clearly leads. Caspio starts at On request and Quickbase at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Caspio or Quickbase?
Caspio starts at On request and Quickbase at On request.
Does Caspio or Quickbase run on more platforms?
Caspio runs on Web. Quickbase runs on Web, iOS, Android.
What is Caspio best used for?
Caspio is most often used for a public-facing organisation running intake forms or surveys with unpredictable, potentially large numbers of occasional external users, a nonprofit or membership organisation embedding a portal into an existing website without paying per member seat, a team whose main constraint is data record volume rather than the number of people who need access, a healthcare-adjacent use case needing hipaa-eligible hosting as a defined add-on rather than a separate vendor. Of those, a public-facing organisation running intake forms or surveys with unpredictable, potentially large numbers of occasional external users and a nonprofit or membership organisation embedding a portal into an existing website without paying per member seat are not what Quickbase is typically brought in for.
What can Caspio do that Quickbase cannot?
Caspio covers Visual app builder, DataPages, Unlimited users, HIPAA compliance add-on. Quickbase covers Relational app builder, Reporting and dashboards, Pipelines integration engine, Mobile apps. Both handle Workflow automation.

Answered from the vendors’ own pages

Caspio: Does Caspio charge per user?

No. Every published tier includes unlimited users; the price scales with data record volume and DataPage count instead.

Quickbase: Can I buy fewer than 20 seats?

No. The Team plan enforces a 20-user minimum and Business enforces 40, so smaller teams pay for the floor regardless of actual headcount.

Caspio: What is a DataPage?

An individually configured, embeddable app component, such as a form or report, that can be placed inside an existing website.

Quickbase: Is per-user pricing genuinely published?

Yes, unlike most enterprise low-code vendors, Quickbase publishes real per-user monthly rates for Team and Business; Enterprise remains quote-only.

Caspio: Is HIPAA compliance included?

No, it is a separate add-on priced at 500 US dollars a month with a minimum one-year term.

Quickbase: What is not included in the per-user price?

Integration Reads packages, support tier upgrades and professional services are priced separately and are not publicly listed.

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