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Nonprofits · head to head

QuickBooks for Nonprofits vs SmartSimple Cloud

QuickBooks for Nonprofits logo

QuickBooks for Nonprofits

Nonprofits

Accounting software for nonprofits

From
On request
Rated
-
Full reviewWebsite
SmartSimple Cloud logo

SmartSimple Cloud

Nonprofits

Configurable grants, research and case management platform for large funders

From
On request
Rated
-
Full reviewWebsite

The short version

  • They diverge on capability: QuickBooks for Nonprofits covers Accounting, SmartSimple Cloud covers Configurable object model.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which QuickBooks for Nonprofits and SmartSimple Cloud actually diverge.

Attributes where QuickBooks for Nonprofits and SmartSimple Cloud differ
AttributeQuickBooks for NonprofitsSmartSimple Cloud
Pricing modelsubscriptionquote
PlatformsWeb, IOS, Android, DesktopWeb
Founded1983Unknown

Identical on both: starting price (On request), free tier (No), user rating (Not yet rated), category (Nonprofits).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in QuickBooks for Nonprofits

  • Accounting
  • Invoice management
  • Expense tracking
  • Financial reporting
  • Donation tracking
  • PayPal
  • Stripe
  • Banking integrations

Only in SmartSimple Cloud

  • Configurable object model
  • Workflow and approval engine
  • Peer review
  • Budget and payments
  • Grantee portal
  • Report writer
  • Research administration

What people use each for

The jobs each tool is most often brought in to do.

QuickBooks for Nonprofits

  • Business operationsnot SmartSimple Cloud
  • Productivitynot SmartSimple Cloud
  • Automationnot SmartSimple Cloud

SmartSimple Cloud

  • A national research council running peer-reviewed funding calls with panel conflict rules and multi-year milestone paymentsnot QuickBooks for Nonprofits
  • A private foundation whose grant process differs enough between programmes that packaged software would need four separate instancesnot QuickBooks for Nonprofits
  • A government department that must show a full audit trail of every decision and payment against public fundsnot QuickBooks for Nonprofits
  • A health charity running grants and beneficiary case management in one system with shared contact recordsnot QuickBooks for Nonprofits

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

QuickBooks for Nonprofits

Nothing recorded yet. See the QuickBooks for Nonprofits review.

SmartSimple Cloud

  • Almost everything useful is configured rather than switched on, so first-year cost is dominated by professional services and a live system is typically months rather than weeks away.
  • Because each deployment is bespoke, upgrades and new platform features often need configuration work before they apply to your instance, which slows the benefit of paying an annual subscription.
  • Organisations that lose their internal configurator become dependent on the vendor or a partner for even routine form changes, which turns small requests into billable work.
  • The user interface is dense and utilitarian; occasional users such as grant reviewers and applicants need instructions, which increases support load during a funding round.
  • It is priced and scoped for large funders, so a small foundation running one annual round will pay for flexibility it never uses and would be served faster by a packaged tool.

Pricing, plan by plan

QuickBooks for Nonprofits

On request
  • Simple Start$20/month
    • Basic accounting
    • Invoice management
  • Plus$50/month
    • Project tracking
    • Time tracking
    • Nonprofit reporting

SmartSimple Cloud

On request
  • SmartSimple Cloud$undefined/year
    • Configurable grants, review and case management
    • Grantee and reviewer portals
    • Annual subscription plus separate implementation engagement

Which should you pick?

Choose QuickBooks for Nonprofits if

  • You need accounting.
  • You work on Web, IOS, Android, Desktop.
  • You also want invoice management.
QuickBooks for Nonprofits review

Choose SmartSimple Cloud if

  • You need configurable object model.
  • You also want workflow and approval engine.
SmartSimple Cloud review

Questions people ask

Is QuickBooks for Nonprofits or SmartSimple Cloud better?
Neither clearly leads. QuickBooks for Nonprofits starts at On request and SmartSimple Cloud at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, QuickBooks for Nonprofits or SmartSimple Cloud?
QuickBooks for Nonprofits starts at On request and SmartSimple Cloud at On request.
Does QuickBooks for Nonprofits or SmartSimple Cloud run on more platforms?
QuickBooks for Nonprofits runs on Web, IOS, Android, Desktop. SmartSimple Cloud runs on Web.
What is QuickBooks for Nonprofits best used for?
QuickBooks for Nonprofits is most often used for business operations, productivity, automation. Of those, business operations and productivity are not what SmartSimple Cloud is typically brought in for.
What can QuickBooks for Nonprofits do that SmartSimple Cloud cannot?
QuickBooks for Nonprofits covers Accounting, Invoice management, Expense tracking, Financial reporting. SmartSimple Cloud covers Configurable object model, Workflow and approval engine, Peer review, Budget and payments.

Answered from the vendors’ own pages

SmartSimple Cloud: How long does implementation take?

Plan in months, not weeks. Complex multi-programme funders routinely run six to twelve month implementations, and that work is billed separately from the subscription.

SmartSimple Cloud: Is pricing published?

No. It is quoted by modules, user counts and configuration scope. Ask specifically what future configuration changes cost, because that is the recurring surprise.

SmartSimple Cloud: Can it handle multi-currency, multi-year grants?

Yes. Tranche payments conditional on milestone reports and multi-currency awards are among the reasons large international funders choose it.

SmartSimple Cloud: Do we need our own administrator?

Practically, yes. Organisations without an internal configurator end up paying the vendor for routine form and workflow changes.

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