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Scheduling · head to head

Bookedin vs Resource Guru

Bookedin logo

Bookedin

Scheduling

Appointment scheduling priced per calendar rather than per business

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendars

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Bookedin has a free tier, so it costs nothing to try first.
  • Each has a real cost: Bookedin pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Bookedin covers Per calendar pricing, Resource Guru covers Resource scheduling.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Bookedin and Resource Guru actually diverge.

Attributes where Bookedin and Resource Guru differ
AttributeBookedinResource Guru
Starting priceFree$5/month
Pricing modelPer calendar per monthUnknown
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb
CategorySchedulingCalendars
FoundedUnknown2012

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bookedin

  • Per calendar pricing
  • Public booking page
  • Reminders
  • Deposits and payments
  • Class scheduling
  • Free tier
  • Mobile apps
  • Booking forms

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Bookedin

  • A solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management systemnot Resource Guru
  • A barber shop with two chairs that wants an Instagram booking link and automated SMS reminders running by the end of the daynot Resource Guru
  • A tutor running both one-to-one sessions and small group classes from the same booking pagenot Resource Guru
  • A pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrivesnot Resource Guru

Resource Guru

  • Schedulingnot Bookedin
  • Appointment bookingnot Bookedin
  • Time trackingnot Bookedin
  • Resource managementnot Bookedin
  • Team coordinationnot Bookedin

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bookedin

  • Pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.
  • The free plan stops at 50 bookings a month across appointments and classes together, which a modestly busy single operator exceeds in a fortnight, making it an extended trial rather than a usable free tier.
  • It is a scheduler, not a business system: there is no inventory, commission tracking, payroll or point of sale, so growing businesses hit a wall and face a migration to a salon or clinic platform.
  • Payments run through Stripe, Square or PayPal, so you carry their processing fees on top of the subscription and get no negotiated rate from the vendor.
  • Client marketing is limited to reminders and basic notifications, with none of the campaign, loyalty or rebooking automation that competitors in the salon space treat as core.

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Bookedin

Free
  • FreeFree
    • 50 bookings per month total
    • One booking page
    • Appointment and class scheduling
  • Plus$19/month
    • Per calendar, billed annually; about USD 24 billed monthly
    • Unlimited bookings
    • SMS and email reminders
  • Pro$39/month
    • Per calendar per month
    • Everything in Plus
    • Advanced customisation and branding
  • Enterprise$undefined/month
    • Quoted pricing for multi-location businesses
    • Dedicated support
    • Consolidated management across sites

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Bookedin if

  • You need per calendar pricing.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want public booking page.
Bookedin review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Bookedin or Resource Guru better?
Neither clearly leads. Bookedin starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bookedin or Resource Guru?
Bookedin has a free tier; the other does not. Paid plans start at Free for Bookedin and $5/month for Resource Guru.
Does Bookedin or Resource Guru run on more platforms?
Bookedin runs on Web, iOS, Android. Resource Guru runs on Web.
Can I use Bookedin for free?
Yes. Bookedin has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Bookedin best used for?
Bookedin is most often used for a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system, a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day, a tutor running both one-to-one sessions and small group classes from the same booking page, a pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrives. Of those, a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system and a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day are not what Resource Guru is typically brought in for.
What can Bookedin do that Resource Guru cannot?
Bookedin covers Per calendar pricing, Public booking page, Reminders, Deposits and payments. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting.

Answered from the vendors’ own pages

Bookedin: How much is Bookedin for a team?

Charged per calendar. Plus is about USD 19 per calendar billed annually or 24 monthly, and Pro about 39, so a five-person team on Plus is roughly USD 95 to 120 a month.

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Bookedin: Is the free plan usable long term?

Only for very low volume. It caps at 50 bookings per month across appointments and classes combined.

Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Bookedin: Does it take payments?

Yes, deposits or full payment at booking through Stripe, Square or PayPal, with those processors fees applying on top of your subscription.

Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Bookedin: Who makes it?

Coldwin Software Inc., a Canadian company that has run the product since 2010.

Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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