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Government · head to head

NEXGEN Asset Management vs Passbolt

NEXGEN Asset Management logo

NEXGEN Asset Management

Government

Combined EAM and CMMS for utilities and municipalities with Esri GIS at the centre of the asset register

From
On request
Free plan
No
Full reviewWebsite
Passbolt logo

Passbolt

Cybersecurity

Open-source password manager for teams with self-hosted or cloud deployment

From
Free
Free plan
Yes
Full reviewWebsite

The short version

  • Only Passbolt has a free tier, so it costs nothing to try first.
  • Each has a real cost: NEXGEN Asset Management pricing keys off asset count, so a routine GIS resegmentation that splits mains into more records can raise your subscription without adding a single user or work order.; Passbolt pro Edition requires a minimum of 10 users, making it costlier for very small teams.
  • They diverge on capability: NEXGEN Asset Management covers Esri GIS integration, Passbolt covers Password sharing and folders.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which NEXGEN Asset Management and Passbolt actually diverge.

Attributes where NEXGEN Asset Management and Passbolt differ
AttributeNEXGEN Asset ManagementPassbolt
Starting priceOn requestFree
Pricing modelquoteopen-source
Free tierNoYes
PlatformsWeb, iOS, Androidweb, windows, mac, linux, api
CategoryGovernmentCybersecurity

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in NEXGEN Asset Management

  • Esri GIS integration
  • Risk and criticality
  • Condition assessment
  • Capital planning
  • Work orders
  • Mobile field app
  • Service requests
  • Inventory and purchasing

Only in Passbolt

  • Password sharing and folders
  • Groups and role-based access
  • Browser extensions and CLI
  • Open API
  • LDAP provisioning and SSO
  • Activity audit log

What people use each for

The jobs each tool is most often brought in to do.

NEXGEN Asset Management

  • A water utility that must show a board why a specific main is being replaced this year rather than nextnot Passbolt
  • A city public works department consolidating a GIS asset inventory and a paper work order process into one systemnot Passbolt
  • An airport authority tracking condition assessments across airside and landside assets with capital forecastingnot Passbolt
  • A district that needs citizen service requests to become tracked work orders with an auditable historynot Passbolt

Passbolt

  • Self-hosting a team password manager for data sovereigntynot NEXGEN Asset Management
  • Provisioning vault access from an existing LDAP/AD directorynot NEXGEN Asset Management
  • Sharing credentials across engineering or IT teams via folders and groupsnot NEXGEN Asset Management
  • Automating credential retrieval through the CLI or open APInot NEXGEN Asset Management

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

NEXGEN Asset Management

  • Pricing keys off asset count, so a routine GIS resegmentation that splits mains into more records can raise your subscription without adding a single user or work order.
  • Nothing is published and the vendor is small, so the reference set you can call is limited and mostly Californian and North American public agencies.
  • The interface is dated compared with modern CMMS products, which hurts adoption among field crews who compare it to consumer apps on their own phones.
  • GIS integration is the product strength and also its dependency; agencies without a maintained ArcGIS asset layer face a data preparation project before NEXGEN is useful.
  • As a small vendor it carries acquisition risk, and in this segment acquisitions have repeatedly meant a product frozen while it is folded into a larger portfolio.

Passbolt

  • Pro Edition requires a minimum of 10 users, making it costlier for very small teams.
  • Community Edition lacks SSO and LDAP provisioning, which many organizations need for onboarding at scale.
  • Self-hosting the Community Edition requires infrastructure and maintenance effort compared to fully managed competitors.
  • Enterprise-tier support and HA consulting require custom, quote-based pricing rather than transparent rates.

Pricing, plan by plan

NEXGEN Asset Management

On request
  • NEXGEN Asset Management$undefined/year
    • Tiered pricing based on the number of assets under management
    • Implementation, GIS integration and data migration quoted separately
    • Mobile module licensed alongside the core platform

Passbolt

Free
  • Community EditionFree
    • Unlimited users
    • Password sharing and folders
    • Role-based access control
  • Pro Edition$4.9/month
    • Minimum 10 users, billed annually
    • LDAP/AD provisioning
    • Single sign-on
  • Enterprise Edition$undefined/month
    • High availability and disaster recovery consulting
    • White-glove migration
    • Custom feature development

Which should you pick?

Choose NEXGEN Asset Management if

  • You need esri gis integration.
  • You work on Web, iOS, Android.
  • You also want risk and criticality.
NEXGEN Asset Management review

Choose Passbolt if

  • You need password sharing and folders.
  • You want to start without paying.
  • You work on web, windows, mac, linux, api.
  • You also want groups and role-based access.
Passbolt review

Questions people ask

Is NEXGEN Asset Management or Passbolt better?
Neither clearly leads. NEXGEN Asset Management starts at On request and Passbolt at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, NEXGEN Asset Management or Passbolt?
Passbolt has a free tier; the other does not. Paid plans start at On request for NEXGEN Asset Management and Free for Passbolt.
Does NEXGEN Asset Management or Passbolt run on more platforms?
NEXGEN Asset Management runs on Web, iOS, Android. Passbolt runs on web, windows, mac, linux, api.
Can I use Passbolt for free?
Yes. Passbolt has a free tier, so you can try it without paying. NEXGEN Asset Management starts at On request.
What is NEXGEN Asset Management best used for?
NEXGEN Asset Management is most often used for a water utility that must show a board why a specific main is being replaced this year rather than next, a city public works department consolidating a gis asset inventory and a paper work order process into one system, an airport authority tracking condition assessments across airside and landside assets with capital forecasting, a district that needs citizen service requests to become tracked work orders with an auditable history. Of those, a water utility that must show a board why a specific main is being replaced this year rather than next and a city public works department consolidating a gis asset inventory and a paper work order process into one system are not what Passbolt is typically brought in for.
What can NEXGEN Asset Management do that Passbolt cannot?
NEXGEN Asset Management covers Esri GIS integration, Risk and criticality, Condition assessment, Capital planning. Passbolt covers Password sharing and folders, Groups and role-based access, Browser extensions and CLI, Open API.

Answered from the vendors’ own pages

NEXGEN Asset Management: How is NEXGEN priced?

On a tiered model based on the number of assets under management, quoted per agency. Nothing is published.

Passbolt: Is Passbolt free to use?

Yes. The Community Edition is free forever with unlimited users, including password sharing, folders, groups, role-based access, browser extensions, a CLI, and an open API.

Source
NEXGEN Asset Management: Do we need Esri ArcGIS?

Not strictly, but the product is designed around it and most of the value assumes a maintained GIS asset layer.

Passbolt: What does the Pro Edition cost and add?

Pro Edition costs $4.90 per user per month billed annually, with a 10-user minimum, and adds LDAP/AD provisioning, single sign-on, account recovery escrow, activity audit logs, and next-business-day support.

Source
NEXGEN Asset Management: Does it handle capital planning?

Yes. Risk, criticality and condition scores feed multi-year renewal forecasts intended for board and council submissions.

Passbolt: What license is Passbolt distributed under?

All Passbolt editions, including Pro and Enterprise, are distributed under the AGPL v3 open-source license.

Source
NEXGEN Asset Management: Is there a mobile app?

Yes, a map-based field application with offline capability, licensed alongside the core platform.

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