Is Microsoft Power Automate or ProofHub better?

Neither clearly leads. Microsoft Power Automate starts at Free and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.

Which is cheaper, Microsoft Power Automate or ProofHub?

Microsoft Power Automate has a free tier; the other does not. Paid plans start at Free for Microsoft Power Automate and On request for ProofHub.

Does Microsoft Power Automate or ProofHub run on more platforms?

Microsoft Power Automate runs on Web, Cloud, Desktop. ProofHub runs on Web, Ios, Android.

Can I use Microsoft Power Automate for free?

Yes. Microsoft Power Automate has a free tier, so you can try it without paying. ProofHub starts at On request.

What is Microsoft Power Automate best used for?

Microsoft Power Automate is most often used for workflow automation, data integration, process automation, app integration. Of those, workflow automation and data integration are not what ProofHub is typically brought in for.

What can Microsoft Power Automate do that ProofHub cannot?

Microsoft Power Automate covers Automated flows, Instant flows, Scheduled flows, Desktop automation. ProofHub covers Tasks, Discussions, Proofing, Time tracking.

Automation & Integration · head to head

Microsoft Power Automate vs ProofHub

Microsoft Power Automate

Automation & Integration

Automate tasks across cloud and on-premises apps

From: Free
Rated: -

Full review Website

ProofHub

Project Management

All-in-one project management and team collaboration

From: On request
Rated: -

Full review Website

The short version

Only Microsoft Power Automate has a free tier, so it costs nothing to try first.
Each has a real cost: Microsoft Power Automate free plan limited to 750 flow runs/month and standard connectors only; premium connectors require paid plans; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
They diverge on capability: Microsoft Power Automate covers Automated flows, ProofHub covers Tasks.

Where they differ

Only the attributes on which Microsoft Power Automate and ProofHub actually diverge.

Attributes where Microsoft Power Automate and ProofHub differ
Attribute	Microsoft Power Automate	ProofHub
Starting price	Free	On request
Pricing model	Unknown	subscription
Free tier	Yes	No
Platforms	Web, Cloud, Desktop	Web, Ios, Android
Category	Automation & Integration	Project Management
Founded	2016	2011

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft Power Automate

Automated flows
Instant flows
Scheduled flows
Desktop automation
Process mining
Business process flows
Approval workflows
500+ connectors

Only in ProofHub

Tasks
Discussions
Proofing
Time tracking
Gantt charts
Slack
Google Drive
Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Microsoft Power Automate

Workflow Automationnot ProofHub
Data Integrationnot ProofHub
Process Automationnot ProofHub
App Integrationnot ProofHub
API Connectivitynot ProofHub

ProofHub

Project management with unlimited users on a flat monthly feenot Microsoft Power Automate
Proofing and reviewing files alongside task and discussion trackingnot Microsoft Power Automate

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft Power Automate

Free plan limited to 750 flow runs/month and standard connectors only; premium connectors require paid plans
Not suitable for long-running workflows; can fail unexpectedly without warning
Limited to simple linear logic; fails with complex workflows involving multiple stakeholders
Tasks cannot automate at scale when requiring more than approximately 60 users

ProofHub

The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
The Essential plan caps projects at 40 and storage at 15 GB
Storage is 100 GB even on the higher plan, which is low for a tool holding project files
There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Microsoft Power Automate

Free

FreeFree
- 750 flow runs/month
- Standard connectors only
- Basic cloud flows
Premium$15/user/month
- Cloud flows (DPA)
- Attended RPA
- 250 MB Dataverse database
Process$150/bot/month
- Unattended automation
- Cloud and desktop flows
- 50 MB Dataverse database
Hosted Process$215/bot/month
- Microsoft-managed virtual machine
- Unattended automation
- Same Dataverse entitlements as Process plan

ProofHub

On request

Essential$45/month
- 40 projects
- Unlimited users
- Core features
Ultimate Control$89/month
- Unlimited projects
- Advanced features
- White labeling

Which should you pick?

Choose Microsoft Power Automate if

You need automated flows.
You want to start without paying.
You work on Web, Cloud, Desktop.
You also want instant flows.

Microsoft Power Automate review

Choose ProofHub if

You need tasks.
You work on Web, Ios, Android.
You also want discussions.

ProofHub review

Questions people ask

Is Microsoft Power Automate or ProofHub better?: Neither clearly leads. Microsoft Power Automate starts at Free and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft Power Automate or ProofHub?: Microsoft Power Automate has a free tier; the other does not. Paid plans start at Free for Microsoft Power Automate and On request for ProofHub.
Does Microsoft Power Automate or ProofHub run on more platforms?: Microsoft Power Automate runs on Web, Cloud, Desktop. ProofHub runs on Web, Ios, Android.
Can I use Microsoft Power Automate for free?: Yes. Microsoft Power Automate has a free tier, so you can try it without paying. ProofHub starts at On request.
What is Microsoft Power Automate best used for?: Microsoft Power Automate is most often used for workflow automation, data integration, process automation, app integration. Of those, workflow automation and data integration are not what ProofHub is typically brought in for.
What can Microsoft Power Automate do that ProofHub cannot?: Microsoft Power Automate covers Automated flows, Instant flows, Scheduled flows, Desktop automation. ProofHub covers Tasks, Discussions, Proofing, Time tracking.

Answered from the vendors’ own pages

Microsoft Power Automate: Is Power Automate included with Microsoft 365?

Yes. If you have an eligible Microsoft 365 subscription, you can use Power Automate at no extra cost for flows relying only on standard connectors (SharePoint, Outlook, Teams). Premium connectors (Salesforce, SAP, Oracle) require paid plans.

Source

Microsoft Power Automate: How many flow runs are allowed on the free plan?

Power Automate's free tier (included with Microsoft 365) is limited to 750 flow runs per month and standard connectors only. Out of 900+ total connectors, the free plan only includes Microsoft ecosystem apps and limited third-party apps.

Source

Microsoft Power Automate: What's the difference between Premium and Process plans?

Premium ($15/user/month) provides attended automation with cloud flows and standard RPA. Process plan ($150/bot/month) enables unattended automation where bots run without human intervention on virtual machines for high-volume, repetitive tasks.

Source

Microsoft Power Automate: Does Power Automate support long-running workflows?

No. Power Automate is not suitable for long-lasting workflows because they can run without warning and fail unexpectedly. The platform is built for linear, branching logic (if-then) rather than complex, multi-step business processes involving multiple stakeholders.

Source

Microsoft Power Automate vs ProofHub

Microsoft Power Automate

ProofHub

The short version

Where they differ

What each one covers

Only in Microsoft Power Automate

Only in ProofHub

What people use each for

Microsoft Power Automate

ProofHub

Where each one falls short

Microsoft Power Automate

ProofHub

Pricing, plan by plan

Microsoft Power Automate

ProofHub

Which should you pick?

Choose Microsoft Power Automate if

Choose ProofHub if

Questions people ask

Answered from the vendors’ own pages

Related pages

More on Microsoft Power Automate

More on ProofHub

Keep looking

Other head to heads