Softwr

All industries · head to head

Google Workspace vs Outlook Calendar

Google Workspace logo

Google Workspace

All industries

Everything you need to get work done, all in one place

From
€3.4/month
Rated
-
Full reviewWebsite
Outlook Calendar logo

Outlook Calendar

Calendar & Time Management

Professional calendar management for Microsoft 365

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Outlook Calendar has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; Outlook Calendar offline support limited to only past 30 days of events, older events unavailable
  • They diverge on capability: Google Workspace covers Gmail business email, Outlook Calendar covers Meeting scheduling.

Where they differ

Only the attributes on which Google Workspace and Outlook Calendar actually diverge.

Attributes where Google Workspace and Outlook Calendar differ
AttributeGoogle WorkspaceOutlook Calendar
Starting price€3.4/monthFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWebWeb, Windows, macOS, iOS, Android
CategoryAll industriesCalendar & Time Management
Founded20061975

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in Outlook Calendar

  • Meeting scheduling
  • Shared calendars
  • Room booking
  • Availability sharing
  • Recurring events
  • Microsoft Teams
  • OneDrive
  • SharePoint

Both cover

  • Slack
  • Zoom

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and calendar managementnot Outlook Calendar
  • Collaborative document editingnot Outlook Calendar
  • Video conferencing and meetingsnot Outlook Calendar
  • Secure document storage and sharingnot Outlook Calendar

Outlook Calendar

  • Schedulingnot Google Workspace
  • Appointment bookingnot Google Workspace
  • Time trackingnot Google Workspace
  • Resource managementnot Google Workspace
  • Team coordinationnot Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Outlook Calendar

  • Offline support limited to only past 30 days of events, older events unavailable
  • Shared calendars and group calendars not available offline
  • Cached Exchange Mode issues can limit available offline data
  • Occasional sync conflicts when coming back online

Pricing, plan by plan

Google Workspace

€3.4/month

No published plan breakdown. See the Google Workspace review.

Outlook Calendar

Free
  • FreeFree
    • Outlook.com email and calendar
    • 50MB attachment limit
    • 1GB cloud storage
  • Microsoft 365 Basic$19.99/year
    • Outlook with limited features
    • Cloud storage
  • Microsoft 365 Personal$99.99/year
    • Premium Outlook
    • Ad-free email
    • 100GB mailbox storage
  • Microsoft 365 Business Basic$6/month
    • Business-class email
    • 1TB cloud storage
    • Microsoft Teams

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose Outlook Calendar if

  • You need meeting scheduling.
  • You want to start without paying.
  • You work on Web, Windows, macOS, iOS, Android.
  • You also want shared calendars.
Outlook Calendar review

Questions people ask

Is Google Workspace or Outlook Calendar better?
Neither clearly leads. Google Workspace starts at €3.4/month and Outlook Calendar at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or Outlook Calendar?
Outlook Calendar has a free tier; the other does not. Paid plans start at €3.4/month for Google Workspace and Free for Outlook Calendar.
Does Google Workspace or Outlook Calendar run on more platforms?
Google Workspace runs on Web. Outlook Calendar runs on Web, Windows, macOS, iOS, Android.
Can I use Outlook Calendar for free?
Yes. Outlook Calendar has a free tier, so you can try it without paying. Google Workspace starts at €3.4/month.
What is Google Workspace best used for?
Google Workspace is most often used for business email and calendar management, collaborative document editing, video conferencing and meetings, secure document storage and sharing. Of those, business email and calendar management and collaborative document editing are not what Outlook Calendar is typically brought in for.
What can Google Workspace do that Outlook Calendar cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. Outlook Calendar covers Meeting scheduling, Shared calendars, Room booking, Availability sharing. Both handle Slack, Zoom.

Answered from the vendors’ own pages

Outlook Calendar: Is Outlook Calendar free?

Outlook.com with calendar is free via a Microsoft account. Outlook Calendar also comes with Microsoft 365 Personal ($99.99/year), Family ($129.99/year), or Business plans starting at $6/user/month.

Source
Outlook Calendar: Does Outlook Calendar work offline?

Outlook Calendar has limited offline support. New Outlook caches only the past 30 days of calendar items. Shared calendars and group calendars are not supported offline. Changes sync when you reconnect.

Source
Outlook Calendar: What platforms does Outlook Calendar support?

Outlook Calendar is available on Windows (desktop and web), macOS (desktop and web), iOS, and Android. Real-time synchronization works across all devices.

Source
Outlook Calendar: Does Outlook Calendar integrate with Slack?

Yes. Outlook Calendar integrates with Slack to sync your status and receive meeting notifications. You can RSVP to invites directly in Slack and join Microsoft Teams meetings from Slack reminders.

Source
Outlook Calendar: Can you share calendars and set delegate permissions?

Yes. Outlook Calendar supports calendar sharing with delegate permissions, color categories for organization, and the Scheduling Assistant to view attendee availability for meeting times.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Google Workspace

More on Outlook Calendar

Keep looking

Other head to heads