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Software · head to head

Google Tasks vs Google Workspace

Google Tasks logo

Google Tasks

Software

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
Google Workspace logo

Google Workspace

Software

Everything you need to get work done, all in one place

From
€3.4/month
Rated
-
Full reviewWebsite

The short version

  • Only Google Tasks has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Tasks no team collaboration or task assignment features; cannot share task lists; Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • They diverge on capability: Google Tasks covers Task creation, Google Workspace covers Gmail business email.

Where they differ

Only the attributes on which Google Tasks and Google Workspace actually diverge.

Attributes where Google Tasks and Google Workspace differ
AttributeGoogle TasksGoogle Workspace
Starting priceFree€3.4/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, Android, GmailWeb
Founded19982006

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Due dates
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Workspace
  • Web support

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites
  • Microsoft Office

Both cover

  • Google Calendar

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Schedulingnot Google Workspace
  • Appointment bookingnot Google Workspace
  • Time trackingnot Google Workspace
  • Resource managementnot Google Workspace
  • Team coordinationnot Google Workspace

Google Workspace

  • Business email and calendar managementnot Google Tasks
  • Collaborative document editingnot Google Tasks
  • Video conferencing and meetingsnot Google Tasks
  • Secure document storage and sharingnot Google Tasks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Google Workspace

€3.4/month

No published plan breakdown. See the Google Workspace review.

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Questions people ask

Is Google Tasks or Google Workspace better?
Neither clearly leads. Google Tasks starts at Free and Google Workspace at €3.4/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Google Workspace?
Google Tasks has a free tier; the other does not. Paid plans start at Free for Google Tasks and €3.4/month for Google Workspace.
Does Google Tasks or Google Workspace run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Google Workspace runs on Web.
Can I use Google Tasks for free?
Yes. Google Tasks has a free tier, so you can try it without paying. Google Workspace starts at €3.4/month.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Google Workspace is typically brought in for.
What can Google Tasks do that Google Workspace cannot?
Google Tasks covers Task creation, Subtasks, Due dates, Multiple lists. Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Meet video conferencing. Both handle Google Calendar.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
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Related pages

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