Softwr

Software · head to head

Clockify vs Outlook Calendar

Clockify logo

Clockify

Software

Free time tracker for teams

From
Free
Rated
-
Full reviewWebsite
Outlook Calendar logo

Outlook Calendar

Software

Professional calendar management for Microsoft 365

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Clockify the free plan stops at 5 users; Outlook Calendar offline support limited to only past 30 days of events, older events unavailable
  • They diverge on capability: Clockify covers Timer & manual time entry, Outlook Calendar covers Meeting scheduling.

Where they differ

Only the attributes on which Clockify and Outlook Calendar actually diverge.

Attributes where Clockify and Outlook Calendar differ
AttributeClockifyOutlook Calendar
Pricing modelfreemiumUnknown
PlatformsWeb, Windows, Macos, Linux, Ios, Android, Browser-extensionWeb, Windows, macOS, iOS, Android
Founded20171975

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Clockify

  • Timer & manual time entry
  • Timesheets
  • Calendar view
  • Projects & tasks
  • Reports & analytics
  • Team dashboard
  • Kiosk mode
  • Offline mode

Only in Outlook Calendar

  • Meeting scheduling
  • Shared calendars
  • Room booking
  • Availability sharing
  • Recurring events
  • Microsoft Teams
  • OneDrive
  • SharePoint

What people use each for

The jobs each tool is most often brought in to do.

Clockify

  • Employee time trackingnot Outlook Calendar
  • Project time budgetsnot Outlook Calendar
  • Client billingnot Outlook Calendar
  • Productivity analysisnot Outlook Calendar
  • Payroll calculationnot Outlook Calendar

Outlook Calendar

  • Schedulingnot Clockify
  • Appointment bookingnot Clockify
  • Time trackingnot Clockify
  • Resource managementnot Clockify
  • Team coordinationnot Clockify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Clockify

  • The free plan stops at 5 users
  • Free accounts are throttled to 30 API requests per hour and 3 webhooks
  • Reporting on the free plan only covers a 1 month range
  • Invoicing needs Standard at $5.49 per seat per month and GPS tracking needs Pro at $7.99
  • SSO, SCIM provisioning, a custom subdomain and the audit log are Enterprise only at $11.99 per seat per month

Outlook Calendar

  • Offline support limited to only past 30 days of events, older events unavailable
  • Shared calendars and group calendars not available offline
  • Cached Exchange Mode issues can limit available offline data
  • Occasional sync conflicts when coming back online

Pricing, plan by plan

Clockify

Free
  • FreeFree
    • Unlimited users
    • Unlimited projects
    • Time tracking
  • Basic$3.99/user/month
    • Bulk edit
    • Billable rates
    • Rounding
  • Standard$5.49/user/month
    • Timesheet approvals
    • Invoicing
    • Scheduled reports
  • Pro$7.99/user/month
    • Profit & loss
    • GPS tracking
    • Screenshots

Outlook Calendar

Free
  • FreeFree
    • Outlook.com email and calendar
    • 50MB attachment limit
    • 1GB cloud storage
  • Microsoft 365 Basic$19.99/year
    • Outlook with limited features
    • Cloud storage
  • Microsoft 365 Personal$99.99/year
    • Premium Outlook
    • Ad-free email
    • 100GB mailbox storage
  • Microsoft 365 Business Basic$6/month
    • Business-class email
    • 1TB cloud storage
    • Microsoft Teams

Which should you pick?

Choose Clockify if

  • You need timer & manual time entry.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Linux, Ios, Android, Browser-extension.
  • You also want timesheets.
Clockify review

Choose Outlook Calendar if

  • You need meeting scheduling.
  • You want to start without paying.
  • You work on Web, Windows, macOS, iOS, Android.
  • You also want shared calendars.
Outlook Calendar review

Questions people ask

Is Clockify or Outlook Calendar better?
Neither clearly leads. Clockify starts at Free and Outlook Calendar at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Clockify or Outlook Calendar?
Clockify starts at Free and Outlook Calendar at Free.
Does Clockify or Outlook Calendar run on more platforms?
Clockify runs on Web, Windows, Macos, Linux, Ios, Android, Browser-extension. Outlook Calendar runs on Web, Windows, macOS, iOS, Android.
Can I use Clockify for free?
Both have a free tier, so you can try either at no cost before committing.
What is Clockify best used for?
Clockify is most often used for employee time tracking, project time budgets, client billing, productivity analysis. Of those, employee time tracking and project time budgets are not what Outlook Calendar is typically brought in for.
What can Clockify do that Outlook Calendar cannot?
Clockify covers Timer & manual time entry, Timesheets, Calendar view, Projects & tasks. Outlook Calendar covers Meeting scheduling, Shared calendars, Room booking, Availability sharing.

Answered from the vendors’ own pages

Outlook Calendar: Is Outlook Calendar free?

Outlook.com with calendar is free via a Microsoft account. Outlook Calendar also comes with Microsoft 365 Personal ($99.99/year), Family ($129.99/year), or Business plans starting at $6/user/month.

Source
Outlook Calendar: Does Outlook Calendar work offline?

Outlook Calendar has limited offline support. New Outlook caches only the past 30 days of calendar items. Shared calendars and group calendars are not supported offline. Changes sync when you reconnect.

Source
Outlook Calendar: What platforms does Outlook Calendar support?

Outlook Calendar is available on Windows (desktop and web), macOS (desktop and web), iOS, and Android. Real-time synchronization works across all devices.

Source
Outlook Calendar: Does Outlook Calendar integrate with Slack?

Yes. Outlook Calendar integrates with Slack to sync your status and receive meeting notifications. You can RSVP to invites directly in Slack and join Microsoft Teams meetings from Slack reminders.

Source
Outlook Calendar: Can you share calendars and set delegate permissions?

Yes. Outlook Calendar supports calendar sharing with delegate permissions, color categories for organization, and the Scheduling Assistant to view attendee availability for meeting times.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Clockify

More on Outlook Calendar

Keep looking

Other head to heads