Surveys · head to head
Fillout vs Softr
Fillout
Surveys
Form builder that reads and writes records in Airtable, Notion, HubSpot and Salesforce, with unlimited seats on every plan including the free one
- From
- Free
- Free plan
- Yes
Softr
No-Code
No-code platform for building web apps, client portals and directories from data
- From
- Free
- Free plan
- Yes
The short version
- Each has a real cost: Fillout the Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.; Softr pricing scales with the number of app users, which can get expensive for consumer-facing apps.
- They diverge on capability: Fillout covers Unlimited seats and forms, Softr covers Data source connectors.
- Prices and features above were last checked on 31 August 2026.
Where they differ
Only the attributes on which Fillout and Softr actually diverge.
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Fillout
- Unlimited seats and forms
- Database read and write
- Soft response limits
- Conditional logic and calculations
- EU hosting
- REST API and webhooks
Only in Softr
- Data source connectors
- Pre-built blocks
- User authentication & permissions
- Client portals
- Payments
- Custom domains
What people use each for
The jobs each tool is most often brought in to do.
Fillout
- A team already running on Airtable or Notion that wants forms which update existing records rather than appending new rowsnot Softr
- An organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worthnot Softr
- Replacing a survey tool, a scheduling tool and a payment link with one form that does all threenot Softr
- Public forms that must keep collecting through an unexpected traffic spike rather than shutting off at a quotanot Softr
Softr
- Client and partner portalsnot Fillout
- Internal tools on top of Airtablenot Fillout
- Directory and marketplace websitesnot Fillout
- MVP prototypes for startupsnot Fillout
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Fillout
- The Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.
- EU data residency begins on the Team plan at 250 USD per month, more than three times the Business price, and is not applied automatically; you must upgrade and then raise a support request to be moved.
- The Team plan is hidden behind a secondary tab that does not render without interaction, so buyers reading the pricing page see Business at 75 USD as the top self-serve tier and only discover the 250 USD step when they ask for single sign-on or EU hosting.
- The enterprise marketing page lists hosting in the United States, EU, United Kingdom, Australia and Canada, but the security documentation and subprocessor list name only the United States and the EU, so three of those five regions should be confirmed in writing before they are relied on.
- The vendor is SOC 2 Type 2 but claims neither ISO 27001 nor HIPAA anywhere in its documentation, and it is angel-funded with no disclosed institutional round while the parent company now trades as Zite and ships a separate AI application builder.
Softr
- Pricing scales with the number of app users, which can get expensive for consumer-facing apps.
- Complex custom logic requires workarounds since it lacks a full scripting layer.
- Deep customization of UI beyond provided blocks is limited compared to code-based builders.
- Performance depends heavily on the connected data source, e.g. Airtable API limits.
Pricing, plan by plan
Fillout
Free- FreeFree
- 1,000 responses per month
- Unlimited forms and unlimited seats
- 20 MB per file upload
- Starter$15/month
- 180 USD per year billed annually, a stated 20 percent saving on monthly billing
- 2,000 responses per month
- Unlimited forms and seats
- Pro$40/month
- 480 USD per year billed annually
- 5,000 responses per month
- Branding fully removed at this tier
- Business$75/month
- 900 USD per year billed annually
- Marketed as unlimited responses, subject to a fair use threshold near 30,000 per month
- 1 GB per file upload
Softr
Free- FreeFree
- Up to 3 app builders
- 5 combined app users
- No custom domain
- Basic$25/month
- 1 app builder
- 5 Team + 5 Client users
- 1 custom domain
- Pro$119/month
- 2 app builders
- Up to 50 Team + 250 Client users
- 1 custom domain
- Business$395/month
- 3 app builders
- Up to 100 Team + 500 Client users
- 1 custom domain
Which should you pick?
Choose Fillout if
- You need unlimited seats and forms.
- You want to start without paying.
- You work on Web, API.
- You also want database read and write.
Choose Softr if
- You need data source connectors.
- You want to start without paying.
- You work on web.
- You also want pre-built blocks.
Questions people ask
- Is Fillout or Softr better?
- Neither clearly leads. Fillout starts at Free and Softr at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Fillout or Softr?
- Fillout starts at Free and Softr at Free.
- Does Fillout or Softr run on more platforms?
- Fillout runs on Web, API. Softr runs on web.
- Can I use Fillout for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Fillout best used for?
- Fillout is most often used for a team already running on airtable or notion that wants forms which update existing records rather than appending new rows, an organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worth, replacing a survey tool, a scheduling tool and a payment link with one form that does all three, public forms that must keep collecting through an unexpected traffic spike rather than shutting off at a quota. Of those, a team already running on airtable or notion that wants forms which update existing records rather than appending new rows and an organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worth are not what Softr is typically brought in for.
- What can Fillout do that Softr cannot?
- Fillout covers Unlimited seats and forms, Database read and write, Soft response limits, Conditional logic and calculations. Softr covers Data source connectors, Pre-built blocks, User authentication & permissions, Client portals.
Answered from the vendors’ own pages
Fillout: Are seats really unlimited?
Yes. The vendor states there are no per-seat charges on any plan, including Free, and forms are unlimited too. Responses per month is the only meter below the Business tier.
Softr: What does Softr cost?
Softr offers Free, Basic ($25/mo), Pro ($119/mo), Business ($395/mo), and custom Enterprise plans, with annual billing giving roughly two months free.
SourceFillout: What happens when I exceed my response quota?
Nothing breaks. Forms keep collecting, and you can upgrade, buy bulk submissions or wait for the monthly reset.
Softr: Is there a free plan, and what are its limits?
The Free plan allows up to 3 app builders and 5 combined app users, with no custom domain included.
SourceFillout: Can I host respondent data in the EU?
Only from the Team plan at 250 USD per month, and only after contacting support to switch. Note that email and payment subprocessors remain in the United States regardless.
Softr: How is usage metered?
Softr charges based on the number of app builders and app users (Team and Client), not on the number of apps published; extra users and domains cost additional monthly fees.
SourceFillout: Is the Business plan really unlimited responses?
It is unmetered, not uncapped. The fair use policy names roughly 30,000 submissions a month as the point at which the vendor may intervene, so treat that as the practical ceiling.
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