Cybersecurity · head to head
DataGrail vs Passbolt
DataGrail
Cybersecurity
Privacy platform that finds shadow data systems and automates data subject requests across them
- From
- On request
- Rated
- -
Passbolt
Cybersecurity
Open-source password manager for teams with self-hosted or cloud deployment
- From
- Free
- Rated
- -
The short version
- Only Passbolt has a free tier, so it costs nothing to try first.
- Each has a real cost: DataGrail no pricing is published, and while benchmarking suggests it undercuts OneTrust for comparable scope, cost still scales with request volume and connected systems, which grow with the business.; Passbolt pro Edition requires a minimum of 10 users, making it costlier for very small teams.
- They diverge on capability: DataGrail covers Live data discovery, Passbolt covers Password sharing and folders.
- Prices and features above were last checked on 31 August 2026.
Where they differ
Only the attributes on which DataGrail and Passbolt actually diverge.
Identical on both: user rating (Not yet rated), category (Cybersecurity).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in DataGrail
- Live data discovery
- Request automation
- Audit trail
- Consent management
- Integration catalogue
- Risk monitoring
- Consumer request portal
- Reporting
Only in Passbolt
- Password sharing and folders
- Groups and role-based access
- Browser extensions and CLI
- Open API
- LDAP provisioning and SSO
- Activity audit log
What people use each for
The jobs each tool is most often brought in to do.
DataGrail
- A consumer brand whose deletion requests keep missing data in marketing tools the privacy team did not know existednot Passbolt
- A company processing hundreds of CCPA requests a month where manual fulfilment has become a full-time jobnot Passbolt
- A privacy team leaving OneTrust because the platform tracked requests but staff still completed them by handnot Passbolt
- An organisation needing evidence for a regulator that deletion actually occurred in every system, not that a ticket was closednot Passbolt
Passbolt
- Self-hosting a team password manager for data sovereigntynot DataGrail
- Provisioning vault access from an existing LDAP/AD directorynot DataGrail
- Sharing credentials across engineering or IT teams via folders and groupsnot DataGrail
- Automating credential retrieval through the CLI or open APInot DataGrail
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
DataGrail
- No pricing is published, and while benchmarking suggests it undercuts OneTrust for comparable scope, cost still scales with request volume and connected systems, which grow with the business.
- Automated fulfilment only works for systems with a supported connector, so homegrown applications and legacy databases still need manual handling, and those are usually where the awkward data lives.
- Discovery works by observing integrations and traffic patterns, so genuinely isolated systems, offline data and files on employee machines remain invisible and outside the data map.
- It is narrower than the enterprise privacy suites, lacking the assessment, third-party risk and wider GRC modules a large regulated organisation will also need, so it may be one of two platforms rather than the only one.
- Deletion automation is irreversible and mistakes are unrecoverable, so teams need real confidence in identity verification before enabling it, and that caution often keeps deletion semi-manual for months after purchase.
Passbolt
- Pro Edition requires a minimum of 10 users, making it costlier for very small teams.
- Community Edition lacks SSO and LDAP provisioning, which many organizations need for onboarding at scale.
- Self-hosting the Community Edition requires infrastructure and maintenance effort compared to fully managed competitors.
- Enterprise-tier support and HA consulting require custom, quote-based pricing rather than transparent rates.
Pricing, plan by plan
DataGrail
On request- DataGrail Platform$undefined/year
- Data discovery and mapping
- Data subject request automation
- Consent management
Passbolt
Free- Community EditionFree
- Unlimited users
- Password sharing and folders
- Role-based access control
- Pro Edition$4.9/month
- Minimum 10 users, billed annually
- LDAP/AD provisioning
- Single sign-on
- Enterprise Edition$undefined/month
- High availability and disaster recovery consulting
- White-glove migration
- Custom feature development
Which should you pick?
Choose DataGrail if
- You need live data discovery.
- You work on Web, API.
- You also want request automation.
Choose Passbolt if
- You need password sharing and folders.
- You want to start without paying.
- You work on web, windows, mac, linux, api.
- You also want groups and role-based access.
Questions people ask
- Is DataGrail or Passbolt better?
- Neither clearly leads. DataGrail starts at On request and Passbolt at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, DataGrail or Passbolt?
- Passbolt has a free tier; the other does not. Paid plans start at On request for DataGrail and Free for Passbolt.
- Does DataGrail or Passbolt run on more platforms?
- DataGrail runs on Web, API. Passbolt runs on web, windows, mac, linux, api.
- Can I use Passbolt for free?
- Yes. Passbolt has a free tier, so you can try it without paying. DataGrail starts at On request.
- What is DataGrail best used for?
- DataGrail is most often used for a consumer brand whose deletion requests keep missing data in marketing tools the privacy team did not know existed, a company processing hundreds of ccpa requests a month where manual fulfilment has become a full-time job, a privacy team leaving onetrust because the platform tracked requests but staff still completed them by hand, an organisation needing evidence for a regulator that deletion actually occurred in every system, not that a ticket was closed. Of those, a consumer brand whose deletion requests keep missing data in marketing tools the privacy team did not know existed and a company processing hundreds of ccpa requests a month where manual fulfilment has become a full-time job are not what Passbolt is typically brought in for.
- What can DataGrail do that Passbolt cannot?
- DataGrail covers Live data discovery, Request automation, Audit trail, Consent management. Passbolt covers Password sharing and folders, Groups and role-based access, Browser extensions and CLI, Open API.
Answered from the vendors’ own pages
DataGrail: How is DataGrail different from OneTrust?
OneTrust orchestrates the workflow; DataGrail focuses on connecting to systems and completing the request, and benchmark data suggests it prices materially below OneTrust for comparable scope.
Passbolt: Is Passbolt free to use?
Yes. The Community Edition is free forever with unlimited users, including password sharing, folders, groups, role-based access, browser extensions, a CLI, and an open API.
SourceDataGrail: Does it find systems we do not know about?
Yes. Continuous discovery of unsanctioned tools processing personal data is its main technical claim.
Passbolt: What does the Pro Edition cost and add?
Pro Edition costs $4.90 per user per month billed annually, with a 10-user minimum, and adds LDAP/AD provisioning, single sign-on, account recovery escrow, activity audit logs, and next-business-day support.
SourceDataGrail: What does it cost?
Not published. Pricing is quoted by request volume and connected systems, with multi-year commitments typically discounted.
Passbolt: What license is Passbolt distributed under?
All Passbolt editions, including Pro and Enterprise, are distributed under the AGPL v3 open-source license.
SourceDataGrail: Does it cover consent as well as requests?
Yes, it includes consent management, though publishers needing certified advertising consent usually use a specialist CMP.
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