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Restaurants · head to head

Craftable vs When I Work

Craftable logo

Craftable

Restaurants

Back of house inventory, invoice processing and costing built first for beverage led venues

From
On request
Rated
-
Full reviewWebsite
When I Work logo

When I Work

Restaurants

Scheduling and time tracking made simple

From
$2.5/user/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Craftable beverage and food are separately licensed modules, so a venue with a full bar and a full kitchen is quoted twice for the same address and the effective per venue cost is roughly double the headline.; When I Work aPI key access, webhooks and SAML single sign on require the Premium plan at $8 per user per month
  • They diverge on capability: Craftable covers Weight based bottle counting, When I Work covers Shift scheduling.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Craftable and When I Work actually diverge.

Attributes where Craftable and When I Work differ
AttributeCraftableWhen I Work
Starting priceOn request$2.5/user/month
Pricing modelquotesubscription
FoundedUnknown2010

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Restaurants).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Craftable

  • Weight based bottle counting
  • Invoice digitisation
  • Recipe and plate costing
  • Variance reporting
  • Purchasing and ordering
  • Accounts payable export

Only in When I Work

  • Shift scheduling
  • Time clock
  • Team messaging
  • Availability management
  • Shift swapping
  • Mobile apps
  • QuickBooks
  • ADP

What people use each for

The jobs each tool is most often brought in to do.

Craftable

  • A cocktail bar where liquor shrinkage is material and eyeballed bottle counts are not accurate enoughnot When I Work
  • A hotel food and beverage department running several outlets and one central storenot When I Work
  • A restaurant group that needs supplier invoices coded and exported to Sage Intacct without manual entrynot When I Work
  • An operator who wants pour cost variance reported by bartender rather than only by venuenot When I Work

When I Work

  • Scheduling hourly shift workers across locationsnot Craftable
  • Time clock and timesheet capture for payrollnot Craftable
  • Handling shift swaps, availability and time off requestsnot Craftable

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Craftable

  • Beverage and food are separately licensed modules, so a venue with a full bar and a full kitchen is quoted twice for the same address and the effective per venue cost is roughly double the headline.
  • Invoice digitisation only helps if your suppliers are covered and their documents are legible; a venue buying from small local producers with handwritten dockets will still key those in by hand.
  • Accurate variance depends on counting on a fixed cadence, and venues that slip from weekly to monthly counts get numbers too stale to act on, which is the most common reason implementations quietly fail.
  • Weight based counting needs connected scales at each venue, an unbudgeted hardware cost that grows with the number of bars in the building.
  • Implementation requires mapping every item to supplier catalogue codes and building recipes before the first useful report, typically several weeks of a manager time that nobody has allocated.

When I Work

  • API key access, webhooks and SAML single sign on require the Premium plan at $8 per user per month
  • Scheduling rules, role permissions and custom reporting require the Pro plan at $5 per user per month
  • There is no free plan; the trial lasts 14 days
  • Enterprise arrangements are priced by quote with no published rate

Pricing, plan by plan

Craftable

On request
  • Beverage module$undefined/year
    • Bar inventory, pour costing and variance by product
    • Priced per venue
    • Scale hardware quoted separately
  • Food module$undefined/year
    • Kitchen inventory, plate costing and purchasing
    • Priced per venue and quoted in addition to the beverage module
  • Invoice and accounts payable$undefined/year
    • Invoice digitisation with line item detail
    • Ledger coding and export to the accounting system
    • Volume of invoices affects the quote

When I Work

$2.5/user/month
  • Standard$2.5/user/month
    • Scheduling
    • Messaging
  • Advanced$6/user/month
    • Time clock
    • Labor forecasting

Which should you pick?

Choose Craftable if

  • You need weight based bottle counting.
  • You work on Web, iOS, Android.
  • You also want invoice digitisation.
Craftable review

Choose When I Work if

  • You need shift scheduling.
  • You work on Web, Ios, Android.
  • You also want time clock.
When I Work review

Questions people ask

Is Craftable or When I Work better?
Neither clearly leads. Craftable starts at On request and When I Work at $2.5/user/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Craftable or When I Work?
Craftable starts at On request and When I Work at $2.5/user/month.
Does Craftable or When I Work run on more platforms?
Craftable runs on Web, iOS, Android. When I Work runs on Web, Ios, Android.
What is Craftable best used for?
Craftable is most often used for a cocktail bar where liquor shrinkage is material and eyeballed bottle counts are not accurate enough, a hotel food and beverage department running several outlets and one central store, a restaurant group that needs supplier invoices coded and exported to sage intacct without manual entry, an operator who wants pour cost variance reported by bartender rather than only by venue. Of those, a cocktail bar where liquor shrinkage is material and eyeballed bottle counts are not accurate enough and a hotel food and beverage department running several outlets and one central store are not what When I Work is typically brought in for.
What can Craftable do that When I Work cannot?
Craftable covers Weight based bottle counting, Invoice digitisation, Recipe and plate costing, Variance reporting. When I Work covers Shift scheduling, Time clock, Team messaging, Availability management.

Answered from the vendors’ own pages

Craftable: Is Craftable the same product as Bevager and Foodager?

Yes. Those were the beverage and food product names before the platform was consolidated under the Craftable brand; they are now modules rather than separate products.

When I Work: What is the pricing structure?

Plans start at $2.50 per user per month, billed in user tiers of five, with pricing that scales flexibly with team size.

Source
Craftable: Does it replace my accounting system?

No. It codes and exports invoices into an existing ledger such as QuickBooks or Sage Intacct rather than becoming the ledger.

When I Work: Are there long-term contracts required?

No long-term contracts, no hidden surprises, and no enterprise-only paywalls. The platform scales as your business grows without binding agreements.

Source
Craftable: Do I need the scale hardware?

Only for beverage. Weighing partial bottles is what makes liquor variance reliable; without it you are back to tenth of a bottle estimates.

When I Work: Is there a free trial available?

Try When I Work free for 14 days with full access to all core features. No credit card is required for the trial period.

Source
Craftable: Can it handle multiple venues under one group?

Yes, with consolidated reporting across venues, but each venue is priced individually.

When I Work: Can I adjust or cancel my plan anytime?

You can upgrade, downgrade, or cancel at any time and adjust your plan at any time or use hibernation options during seasonal downtime.

Source
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