Softwr

Consulting · head to head

Harvest vs Todoist

Harvest logo

Harvest

Consulting

Time tracking software for teams that care about where their time goes

From
Free
Rated
-
Full reviewWebsite
Todoist logo

Todoist

All industries

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Harvest the free plan is one seat and two projects, so it suits a solo freelancer and nothing larger; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Harvest covers Time tracking, Todoist covers Natural language input.

Where they differ

Only the attributes on which Harvest and Todoist actually diverge.

Attributes where Harvest and Todoist differ
AttributeHarvestTodoist
PlatformsWeb, macOS, Windows, iOS, AndroidWeb, iOS, Android, macOS, Windows
CategoryConsultingAll industries
Founded20062007

Identical on both: starting price (Free), pricing model (Unknown), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Harvest

  • Time tracking
  • Expense tracking
  • Invoicing
  • Project budgets
  • Team capacity
  • Detailed reports
  • Mobile apps
  • Browser extension

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

Both cover

  • Slack
  • 2FA

What people use each for

The jobs each tool is most often brought in to do.

Harvest

  • Time tracking against projects and clientsnot Todoist
  • Turning tracked time into invoicesnot Todoist
  • Expense capture alongside billable hoursnot Todoist
  • Team capacity and utilisation reporting on the paid plansnot Todoist
  • Feeding billed time into QuickBooks or Xeronot Todoist

Todoist

  • Personal task managementnot Harvest
  • Team project coordinationnot Harvest
  • Goal trackingnot Harvest
  • Habit buildingnot Harvest
  • Daily planningnot Harvest

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Harvest

  • The free plan is one seat and two projects, so it suits a solo freelancer and nothing larger
  • Team reporting and unlimited projects require the Teams plan at $9 per seat per month
  • Profitability reporting, timesheet approvals and custom reports need Enterprise at $14 per seat per month
  • SAML single sign-on is Enterprise only
  • QuickBooks, Xero and Stripe integrations are withheld from the free plan

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Harvest

Free

No published plan breakdown. See the Harvest review.

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Harvest if

  • You need time tracking.
  • You want to start without paying.
  • You work on Web, macOS, Windows, iOS, Android.
  • You also want expense tracking.
Harvest review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Harvest or Todoist better?
Neither clearly leads. Harvest starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Harvest or Todoist?
Harvest starts at Free and Todoist at Free.
Does Harvest or Todoist run on more platforms?
Harvest runs on Web, macOS, Windows, iOS, Android. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Harvest for free?
Both have a free tier, so you can try either at no cost before committing.
What is Harvest best used for?
Harvest is most often used for time tracking against projects and clients, turning tracked time into invoices, expense capture alongside billable hours, team capacity and utilisation reporting on the paid plans. Of those, time tracking against projects and clients and turning tracked time into invoices are not what Todoist is typically brought in for.
What can Harvest do that Todoist cannot?
Harvest covers Time tracking, Expense tracking, Invoicing, Project budgets. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Both handle Slack, 2FA.

Answered from the vendors’ own pages

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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Related pages

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