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Webinars · head to head

Citrix ShareFile vs Totara

Citrix ShareFile logo

Citrix ShareFile

Webinars

Secure file sharing and collaboration platform

From
On request
Rated
-
Full reviewWebsite
Totara logo

Totara

LMS

Open source learning, performance and collaboration platform derived from Moodle and sold through partners

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Citrix ShareFile integrated electronic signature is included only on the ShareFile Premium plans; Totara you cannot buy from the vendor. Every purchase runs through a partner who sets its own hosting, services and support pricing, so identical platforms are quoted at materially different totals and buyers must run a partner comparison as well as a product comparison.
  • They diverge on capability: Citrix ShareFile covers Secure file sharing, Totara covers Organisational hierarchies.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Citrix ShareFile and Totara actually diverge.

Attributes where Citrix ShareFile and Totara differ
AttributeCitrix ShareFileTotara
Pricing modelsubscriptionquote
PlatformsWindows, Mac, IOS, Android, WebWeb, iOS, Android, Linux
CategoryWebinarsLMS
Founded1989Unknown

Identical on both: starting price (On request), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Citrix ShareFile

  • Secure file sharing
  • Access controls
  • Versioning
  • Audit trails
  • Mobile apps
  • Microsoft 365
  • Salesforce
  • ServiceNow

Only in Totara

  • Organisational hierarchies
  • Compliance and certification
  • Totara Perform
  • Totara Engage
  • Self-hosting
  • Programs and learning plans

What people use each for

The jobs each tool is most often brought in to do.

Citrix ShareFile

  • Sending large client files securely with encrypted email and request linksnot Totara
  • Compliance oriented document exchange with external clientsnot Totara

Totara

  • Health services and government bodies that must evidence mandatory training by job role across a large hierarchynot Citrix ShareFile
  • Organisations with data residency rules that require the platform to run on their own infrastructurenot Citrix ShareFile
  • Moodle users who need appraisal, competency and compliance features the academic product does not carrynot Citrix ShareFile
  • Buyers who want exit rights over the platform code rather than dependence on a single hosted vendornot Citrix ShareFile

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Citrix ShareFile

  • Integrated electronic signature is included only on the ShareFile Premium plans
  • On-premises and hybrid storage are available only with the Enterprise plans
  • Only employee users are licensed and can manage the account; client users are unlimited but limited to uploading and downloading files

Totara

  • You cannot buy from the vendor. Every purchase runs through a partner who sets its own hosting, services and support pricing, so identical platforms are quoted at materially different totals and buyers must run a partner comparison as well as a product comparison.
  • Open source does not mean cheap. Subscription plus partner hosting plus implementation and version upgrade services commonly lands near commercial system cost, and the saving is in control and exit rights rather than in the invoice.
  • The administrative interface carries its Moodle lineage and is dense, so administrator training is a real project cost rather than an afterthought.
  • Major version upgrades are projects, especially where a partner has customised the deployment, and organisations that customise heavily find upgrades slower and dearer over time.
  • The learner facing experience is functional rather than engaging, and organisations wanting a consumer grade learning experience usually front it with something else.

Pricing, plan by plan

Citrix ShareFile

On request
  • Standard$13/month
    • 100 GB storage
    • Basic collaboration
  • Advanced$25/month
    • 500 GB storage
    • Advanced features
  • Enterprise$50/month
    • Unlimited storage
    • Custom support

Totara

On request
  • Totara subscription via partner$undefined/year
    • Sold only through distribution partners
    • Partner sets hosting, implementation and support pricing
    • Source available under the GPL, but subscription required for supported releases

Which should you pick?

Choose Citrix ShareFile if

  • You need secure file sharing.
  • You work on Windows, Mac, IOS, Android, Web.
  • You also want access controls.
Citrix ShareFile review

Choose Totara if

  • You need organisational hierarchies.
  • You work on Web, iOS, Android, Linux.
  • You also want compliance and certification.
Totara review

Questions people ask

Is Citrix ShareFile or Totara better?
Neither clearly leads. Citrix ShareFile starts at On request and Totara at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Citrix ShareFile or Totara?
Citrix ShareFile starts at On request and Totara at On request.
Does Citrix ShareFile or Totara run on more platforms?
Citrix ShareFile runs on Windows, Mac, IOS, Android, Web. Totara runs on Web, iOS, Android, Linux.
What is Citrix ShareFile best used for?
Citrix ShareFile is most often used for sending large client files securely with encrypted email and request links, compliance oriented document exchange with external clients. Of those, sending large client files securely with encrypted email and request links and compliance oriented document exchange with external clients are not what Totara is typically brought in for.
What can Citrix ShareFile do that Totara cannot?
Citrix ShareFile covers Secure file sharing, Access controls, Versioning, Audit trails. Totara covers Organisational hierarchies, Compliance and certification, Totara Perform, Totara Engage.

Answered from the vendors’ own pages

Citrix ShareFile: What are the pricing tiers for ShareFile?

ShareFile offers four plans: Advanced ($18.15/month or $16.50/year per user), Premium ($28.59/month or $26/year per user, marked Most Popular), Industry Advantage ($45.83/month or $41.66/year per user), and Virtual Data Room ($77/month or $69.30/year per user).

Source
Totara: Is Totara free because it is open source?

No. The source is available under the GPL, but supported releases require a subscription, and it is sold through partners who add hosting, implementation and support costs.

Citrix ShareFile: What is the minimum number of users required for ShareFile?

The Advanced, Premium, and Industry Advantage plans require a minimum of 3 users. The Virtual Data Room plan requires a minimum of 5 users.

Source
Totara: How is it different from Moodle?

Moodle is built around courses and academic delivery. Totara adds organisational hierarchies, role based automatic assignment, recurring certification and appraisal, which is what workplace compliance reporting needs.

Citrix ShareFile: How much storage do I get with ShareFile?

Advanced, Premium, and Industry Advantage plans include 3TB of account storage (1TB per license aggregated). The Virtual Data Room plan includes 1GB storage per license. Additional storage is available in 3TB packs.

Source
Totara: Can we host it ourselves?

Yes. Self hosting is a genuine option and is one of the main reasons regulated and public sector buyers choose it over a hosted only competitor.

Citrix ShareFile: Does ShareFile offer a free trial?

Yes, ShareFile offers free trials for multiple plans, including Advanced (Try Free option), Premium, and Industry Advantage. Trial links are provided on the plans page.

Source
Citrix ShareFile: Is data encrypted in ShareFile?

Yes, all communication between ShareFile and users is encrypted using either SSL or TLS encryption protocols, with up to AES 256-bit encryption available. Encryption is included across all pricing tiers.

Source
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