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No-Code · head to head

Caspio vs Fillout

Caspio logo

Caspio

No-Code

No-code database app platform charging by data records and DataPages rather than by user seats

From
On request
Free plan
No
Full reviewWebsite
Fillout logo

Fillout

Surveys

Form builder that reads and writes records in Airtable, Notion, HubSpot and Salesforce, with unlimited seats on every plan including the free one

From
Free
Free plan
Yes
Full reviewWebsite

The short version

  • Only Fillout has a free tier, so it costs nothing to try first.
  • Each has a real cost: Caspio data record limits are hard caps (1.25 million on Team, 4 million on Business), so a fast-growing dataset can force an upgrade even with the same small internal team using it.; Fillout the Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.
  • They diverge on capability: Caspio covers Visual app builder, Fillout covers Unlimited seats and forms.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Caspio and Fillout actually diverge.

Attributes where Caspio and Fillout differ
AttributeCaspioFillout
Starting priceOn requestFree
Pricing modelFlat monthly fee by data record volume and DataPage count, unlimited users includedPer month by response count
Free tierNoYes
PlatformsWebWeb, API
CategoryNo-CodeSurveys

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Caspio

  • Visual app builder
  • DataPages
  • Unlimited users
  • Workflow automation
  • HIPAA compliance add-on
  • Multi-currency billing

Only in Fillout

  • Unlimited seats and forms
  • Database read and write
  • Soft response limits
  • Conditional logic and calculations
  • EU hosting
  • REST API and webhooks

What people use each for

The jobs each tool is most often brought in to do.

Caspio

  • A public-facing organisation running intake forms or surveys with unpredictable, potentially large numbers of occasional external usersnot Fillout
  • A nonprofit or membership organisation embedding a portal into an existing website without paying per member seatnot Fillout
  • A team whose main constraint is data record volume rather than the number of people who need accessnot Fillout
  • A healthcare-adjacent use case needing HIPAA-eligible hosting as a defined add-on rather than a separate vendornot Fillout

Fillout

  • A team already running on Airtable or Notion that wants forms which update existing records rather than appending new rowsnot Caspio
  • An organisation with many occasional form builders, where per-seat pricing elsewhere would cost more than the forms are worthnot Caspio
  • Replacing a survey tool, a scheduling tool and a payment link with one form that does all threenot Caspio
  • Public forms that must keep collecting through an unexpected traffic spike rather than shutting off at a quotanot Caspio

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Caspio

  • Data record limits are hard caps (1.25 million on Team, 4 million on Business), so a fast-growing dataset can force an upgrade even with the same small internal team using it.
  • DataPage counts (100 on Team, 200 on Business) limit how many distinct app components can be built, which becomes a real constraint for an organisation running many small, separate apps rather than a few large ones.
  • The HIPAA compliance add-on costs 500 US dollars a month on top of the base plan with a one-year minimum term, a meaningful additional commitment for healthcare-adjacent buyers.
  • Its unlimited-user model is only cheaper than per-seat competitors when the user count is genuinely high relative to data volume; a small team with heavy data needs may find a per-seat platform cheaper.
  • The visual builder and DataPages approach is less suited to complex multi-step business process automation than platforms built around workflow engines, such as Appian or Mendix.

Fillout

  • The Business plan is marketed with unlimited responses but the fair use policy names thresholds of 30,000 submissions a month, 250,000 in total, 500 forms per account and 50 GB of uploads a month, above which the vendor may limit or suspend features, so unlimited means unmetered rather than uncapped.
  • EU data residency begins on the Team plan at 250 USD per month, more than three times the Business price, and is not applied automatically; you must upgrade and then raise a support request to be moved.
  • The Team plan is hidden behind a secondary tab that does not render without interaction, so buyers reading the pricing page see Business at 75 USD as the top self-serve tier and only discover the 250 USD step when they ask for single sign-on or EU hosting.
  • The enterprise marketing page lists hosting in the United States, EU, United Kingdom, Australia and Canada, but the security documentation and subprocessor list name only the United States and the EU, so three of those five regions should be confirmed in writing before they are relied on.
  • The vendor is SOC 2 Type 2 but claims neither ISO 27001 nor HIPAA anywhere in its documentation, and it is angel-funded with no disclosed institutional round while the parent company now trades as Zite and ships a separate AI application builder.

Pricing, plan by plan

Caspio

On request
  • Team$300/month
    • Unlimited users
    • 5 app authors
    • 100 DataPages
  • Business$600/month
    • Unlimited users
    • Unlimited app authors
    • 200 DataPages
  • Enterprise$undefined/year
    • Custom quote
    • Unlimited DataPages
    • 2,000,000+ data records

Fillout

Free
  • FreeFree
    • 1,000 responses per month
    • Unlimited forms and unlimited seats
    • 20 MB per file upload
  • Starter$15/month
    • 180 USD per year billed annually, a stated 20 percent saving on monthly billing
    • 2,000 responses per month
    • Unlimited forms and seats
  • Pro$40/month
    • 480 USD per year billed annually
    • 5,000 responses per month
    • Branding fully removed at this tier
  • Business$75/month
    • 900 USD per year billed annually
    • Marketed as unlimited responses, subject to a fair use threshold near 30,000 per month
    • 1 GB per file upload

Which should you pick?

Choose Caspio if

  • You need visual app builder.
  • You also want datapages.
Caspio review

Choose Fillout if

  • You need unlimited seats and forms.
  • You want to start without paying.
  • You work on Web, API.
  • You also want database read and write.
Fillout review

Questions people ask

Is Caspio or Fillout better?
Neither clearly leads. Caspio starts at On request and Fillout at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Caspio or Fillout?
Fillout has a free tier; the other does not. Paid plans start at On request for Caspio and Free for Fillout.
Does Caspio or Fillout run on more platforms?
Caspio runs on Web. Fillout runs on Web, API.
Can I use Fillout for free?
Yes. Fillout has a free tier, so you can try it without paying. Caspio starts at On request.
What is Caspio best used for?
Caspio is most often used for a public-facing organisation running intake forms or surveys with unpredictable, potentially large numbers of occasional external users, a nonprofit or membership organisation embedding a portal into an existing website without paying per member seat, a team whose main constraint is data record volume rather than the number of people who need access, a healthcare-adjacent use case needing hipaa-eligible hosting as a defined add-on rather than a separate vendor. Of those, a public-facing organisation running intake forms or surveys with unpredictable, potentially large numbers of occasional external users and a nonprofit or membership organisation embedding a portal into an existing website without paying per member seat are not what Fillout is typically brought in for.
What can Caspio do that Fillout cannot?
Caspio covers Visual app builder, DataPages, Unlimited users, Workflow automation. Fillout covers Unlimited seats and forms, Database read and write, Soft response limits, Conditional logic and calculations.

Answered from the vendors’ own pages

Caspio: Does Caspio charge per user?

No. Every published tier includes unlimited users; the price scales with data record volume and DataPage count instead.

Fillout: Are seats really unlimited?

Yes. The vendor states there are no per-seat charges on any plan, including Free, and forms are unlimited too. Responses per month is the only meter below the Business tier.

Caspio: What is a DataPage?

An individually configured, embeddable app component, such as a form or report, that can be placed inside an existing website.

Fillout: What happens when I exceed my response quota?

Nothing breaks. Forms keep collecting, and you can upgrade, buy bulk submissions or wait for the monthly reset.

Caspio: Is HIPAA compliance included?

No, it is a separate add-on priced at 500 US dollars a month with a minimum one-year term.

Fillout: Can I host respondent data in the EU?

Only from the Team plan at 250 USD per month, and only after contacting support to switch. Note that email and payment subprocessors remain in the United States regardless.

Fillout: Is the Business plan really unlimited responses?

It is unmetered, not uncapped. The fair use policy names roughly 30,000 submissions a month as the point at which the vendor may intervene, so treat that as the practical ceiling.

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