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Nonprofits · head to head

QuickBooks for Nonprofits vs Xero

QuickBooks for Nonprofits logo

QuickBooks for Nonprofits

Nonprofits

Accounting software for nonprofits

From
On request
Rated
-
Full reviewWebsite
Xero logo

Xero

Accounting

Beautiful accounting software

From
$13/month
Rated
-
Full reviewWebsite

The short version

  • They diverge on capability: QuickBooks for Nonprofits covers Accounting, Xero covers Bank reconciliation.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which QuickBooks for Nonprofits and Xero actually diverge.

Attributes where QuickBooks for Nonprofits and Xero differ
AttributeQuickBooks for NonprofitsXero
Starting priceOn request$13/month
PlatformsWeb, IOS, Android, DesktopWeb, Ios, Android, Api
CategoryNonprofitsAccounting
Founded19832006

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in QuickBooks for Nonprofits

  • Accounting
  • Invoice management
  • Expense tracking
  • Donation tracking
  • Banking integrations
  • Bloomerang
  • Web support
  • IOS support

Only in Xero

  • Bank reconciliation
  • Invoicing
  • Bill payment
  • Expense claims
  • Inventory tracking
  • Project tracking
  • Mobile apps
  • Square

Both cover

  • Financial reporting
  • PayPal
  • Stripe

What people use each for

The jobs each tool is most often brought in to do.

QuickBooks for Nonprofits

  • Business operationsnot Xero
  • Productivitynot Xero
  • Automationnot Xero

Xero

  • Small business bookkeeping, invoicing and bank reconciliationnot QuickBooks for Nonprofits
  • Bill payment and purchase order managementnot QuickBooks for Nonprofits
  • Sharing books with an accountant or bookkeepernot QuickBooks for Nonprofits

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

QuickBooks for Nonprofits

Nothing recorded yet. See the QuickBooks for Nonprofits review.

Xero

  • The Early plan caps you at 20 invoices and 5 bills per month, and the invoice limit counts both approving and sending
  • Invoices created by connected app partners count against the Early plan invoice limit
  • Multiple currencies, project time and cost tracking, employee expense and mileage claims and industry benchmarking are restricted to the top Established plan at $90 per month
  • Cash flow forecasting is capped at 30 days on Early and 60 days on Growing, with 180 days only on Established
  • Payroll is not included in any plan and costs an extra $36 a month plus $6 per employee or contractor through Gusto
  • Inventory Plus is a paid optional add-on rather than part of any plan
  • The advertised 90% off applies only to the first 6 months, after which the regular $25, $55 or $90 monthly price auto-renews
  • The introductory discount excludes add-ons, usage charges and payment fees
  • Payment fees apply to online invoice payments and to bill payments other than standard domestic ACH, and are billed on top of the subscription
  • Subscriptions are billed monthly with no annual payment option, and after upgrading you must wait one month before downgrading to a cheaper plan
  • Xero states subscription prices are increasing from October 1, 2026

Pricing, plan by plan

QuickBooks for Nonprofits

On request
  • Simple Start$20/month
    • Basic accounting
    • Invoice management
  • Plus$50/month
    • Project tracking
    • Time tracking
    • Nonprofit reporting

Xero

$13/month
  • Early$13/month
    • Send 20 invoices
    • Enter 5 bills
    • Reconcile bank transactions
  • Growing$37/month
    • Unlimited invoices & bills
    • Bulk reconcile transactions
    • Short-term cash flow
  • Established$70/month
    • Everything in Growing
    • Use multiple currencies
    • Track projects

Which should you pick?

Choose QuickBooks for Nonprofits if

  • You need accounting.
  • You work on Web, IOS, Android, Desktop.
  • You also want invoice management.
QuickBooks for Nonprofits review

Choose Xero if

  • You need bank reconciliation.
  • You work on Web, Ios, Android, Api.
  • You also want invoicing.
Xero review

Questions people ask

Is QuickBooks for Nonprofits or Xero better?
Neither clearly leads. QuickBooks for Nonprofits starts at On request and Xero at $13/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, QuickBooks for Nonprofits or Xero?
QuickBooks for Nonprofits starts at On request and Xero at $13/month.
Does QuickBooks for Nonprofits or Xero run on more platforms?
QuickBooks for Nonprofits runs on Web, IOS, Android, Desktop. Xero runs on Web, Ios, Android, Api.
What is QuickBooks for Nonprofits best used for?
QuickBooks for Nonprofits is most often used for business operations, productivity, automation. Of those, business operations and productivity are not what Xero is typically brought in for.
What can QuickBooks for Nonprofits do that Xero cannot?
QuickBooks for Nonprofits covers Accounting, Invoice management, Expense tracking, Donation tracking. Xero covers Bank reconciliation, Invoicing, Bill payment, Expense claims. Both handle Financial reporting, PayPal, Stripe.
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