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Technology · head to head

Notion vs Wrike

Notion logo

Notion

Technology

All-in-one workspace for notes, tasks, wikis, and databases

From
Free
Rated
-
Full reviewWebsite
Wrike logo

Wrike

Marketing

Versatile & robust project management software

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Notion free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage; Wrike seats are sold in blocks rather than singly: groups of 5 up to 30 seats, groups of 10 up to 100, and groups of 25 above that, so adding one person can mean paying for five
  • They diverge on capability: Notion covers Rich text editing with blocks, Wrike covers Interactive Gantt charts.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Notion and Wrike actually diverge.

Attributes where Notion and Wrike differ
AttributeNotionWrike
PlatformsWeb, iOS, AndroidWeb, iOS, Android, Windows, macOS, Linux
CategoryTechnologyMarketing
Founded20162006

Identical on both: starting price (Free), pricing model (Unknown), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Notion

  • Rich text editing with blocks
  • Customizable databases
  • Kanban boards and calendars
  • Template library
  • File attachments
  • Web clipper
  • API access
  • Trello

Only in Wrike

  • Interactive Gantt charts
  • Custom workflows
  • Resource management
  • Time tracking
  • Proofing tools
  • Performance reports
  • Mobile apps
  • Salesforce

Both cover

  • Real-time collaboration
  • Slack
  • Google Drive
  • GitHub
  • GDPR
  • SOC2

What people use each for

The jobs each tool is most often brought in to do.

Notion

  • Project managementnot Wrike
  • Knowledge base creationnot Wrike
  • Note-taking and documentationnot Wrike
  • Team collaborationnot Wrike
  • Content planningnot Wrike

Wrike

  • Marketing campaignsnot Notion
  • Creative projectsnot Notion
  • Product developmentnot Notion
  • Professional servicesnot Notion
  • Event managementnot Notion

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Notion

  • Free plan limited to 1,000 blocks for 2+ member workspaces, restricting team usage
  • Free tier only includes trial AI capabilities; full Notion AI requires paid plan
  • Page history limited to 7 days on free plan
  • Per-member pricing increases costs for teams compared to flat-rate competitors
  • Limited automation capabilities compared to dedicated workflow platforms

Wrike

  • Seats are sold in blocks rather than singly: groups of 5 up to 30 seats, groups of 10 up to 100, and groups of 25 above that, so adding one person can mean paying for five
  • The Team plan is limited to 2 to 15 users and Business to 5 to 200
  • Business and above are annual subscriptions only
  • Pinnacle and Apex pricing is not published
  • AI actions are rationed by tier rather than unlimited

Pricing, plan by plan

Notion

Free
  • FreeFree
    • 1000 block limit (2+ members)
    • 7-day page history
    • 5MB file upload cap
  • Plus$10/month
    • Unlimited blocks
    • 30-day page history
    • Unlimited file uploads
  • Business$20/month
    • All Plus features
    • Notion Agent
    • AI Meeting Notes
  • Enterprise$undefined/custom
    • All Business features
    • Advanced controls
    • Audit logs

Wrike

Free
  • FreeFree
  • Team$10/month
    • Per user
    • Gantt charts
    • AI included
  • Business$25/month
    • Per user
  • Pinnacle$undefined/month

Which should you pick?

Choose Notion if

  • You need rich text editing with blocks.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want customizable databases.
Notion review

Choose Wrike if

  • You need interactive gantt charts.
  • You want to start without paying.
  • You work on Web, iOS, Android, Windows, macOS, Linux.
  • You also want custom workflows.
Wrike review

Questions people ask

Is Notion or Wrike better?
Neither clearly leads. Notion starts at Free and Wrike at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Notion or Wrike?
Notion starts at Free and Wrike at Free.
Does Notion or Wrike run on more platforms?
Notion runs on Web, iOS, Android. Wrike runs on Web, iOS, Android, Windows, macOS, Linux.
Can I use Notion for free?
Both have a free tier, so you can try either at no cost before committing.
What is Notion best used for?
Notion is most often used for project management, knowledge base creation, note-taking and documentation, team collaboration. Of those, project management and knowledge base creation are not what Wrike is typically brought in for.
What can Notion do that Wrike cannot?
Notion covers Rich text editing with blocks, Customizable databases, Kanban boards and calendars, Template library. Wrike covers Interactive Gantt charts, Custom workflows, Resource management, Time tracking. Both handle Real-time collaboration, Slack, Google Drive, GitHub.

Answered from the vendors’ own pages

Notion: What features are included in the free Notion plan?

The free plan ($0/member/month) includes trial AI capabilities, basic forms and sites, Notion Calendar access, unlimited databases, up to 10 external guests, and 7-day page history.

Source
Wrike: Are Gantt charts included in all plans?

Gantt charts are available in the Team plan ($10/user/month) and higher. The free plan has limited project visualization.

Source
Notion: What is the difference between Plus and Business plans?

Plus ($10/member/month) adds custom forms, unlimited file uploads, and 30-day history. Business ($20/member/month) adds Notion Agent for autonomous tasks, AI Meeting Notes, and advanced security features.

Source
Wrike: Is AI included in the pricing?

Yes. As of January 2026, Wrike includes AI Agents and AI Priority Inbox in all plans at no extra cost, a major differentiator from competitors charging $20-40/user/month for AI.

Source
Notion: How does Notion calculate billing when team members join mid-month?

New members added mid-month incur prorated charges for the current billing period and are included in future billings.

Source
Notion: What is the refund policy for Notion subscriptions?

New users receive a full refund within 3 days for monthly plans or 30 days for annual plans. EU/UK customers get a 14-day refund window per regional policy.

Source
Notion: What happens if a payment fails on my Notion account?

Failed payments are retried up to 8 times before the account automatically downgrades to the free plan.

Source
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