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Communication · head to head

Microsoft Teams vs Welcome

Microsoft Teams logo

Microsoft Teams

Communication

Meet, chat, call, and collaborate in just one place

From
Free
Rated
-
Full reviewWebsite
Welcome logo

Welcome

Webinars

Enterprise event experience platform for memorable virtual events

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Microsoft Teams has a free tier, so it costs nothing to try first.
  • Each has a real cost: Microsoft Teams resource-heavy application; slow to load and consumes significant CPU/memory compared to alternatives; Welcome the Internet Archive's capture of Welcome's homepage on 3 January 2021 confirmed its virtual events platform is sold only via 'Book a demo', with no price figure published, only customer case metrics (an average NPS score of 92 cited for one client).
  • They diverge on capability: Microsoft Teams covers Chat & channels, Welcome covers Immersive event spaces.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Microsoft Teams and Welcome actually diverge.

Attributes where Microsoft Teams and Welcome differ
AttributeMicrosoft TeamsWelcome
Starting priceFreeOn request
Free tierYesNo
PlatformsWeb, Windows, macOS, iOS, AndroidWeb, IOS, Android
CategoryCommunicationWebinars
Founded19752020

Identical on both: pricing model (subscription), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft Teams

  • Chat & channels
  • Video conferencing
  • Screen sharing
  • File collaboration
  • Office integration
  • Live events
  • Phone system
  • Apps & workflows

Only in Welcome

  • Immersive event spaces
  • Networking lounges
  • Breakout sessions
  • Event analytics
  • White-label options
  • Salesforce
  • HubSpot
  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Microsoft Teams

  • Remote meetingsnot Welcome
  • Team collaborationnot Welcome
  • Document sharingnot Welcome
  • Project managementnot Welcome
  • Webinarsnot Welcome

Welcome

  • Virtual Eventsnot Microsoft Teams
  • Enterprise Eventsnot Microsoft Teams
  • Networkingnot Microsoft Teams

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft Teams

  • Resource-heavy application; slow to load and consumes significant CPU/memory compared to alternatives
  • Limited channel structure; maximum of 200 public and 30 private channels per team
  • Cannot invite guest users to specific channels; guest access grants full team visibility
  • Unable to chat during screen sharing; limits real-time collaborative communication
  • Limited customization options for branding and interface; cluttered UX compared to Slack
  • Channels cannot be moved between teams; requires manual replication for reorganization

Welcome

  • The Internet Archive's capture of Welcome's homepage on 3 January 2021 confirmed its virtual events platform is sold only via 'Book a demo', with no price figure published, only customer case metrics (an average NPS score of 92 cited for one client).

Pricing, plan by plan

Microsoft Teams

Free
  • FreeFree
    • Unlimited chat
    • 100 participants in meetings
    • 5GB file storage
  • Microsoft Teams Essentials$4/month
    • 300 participants in meetings
    • 10GB cloud storage
    • Phone & web support
  • Microsoft 365 Business Basic$6/month
    • Everything in Essentials
    • 1TB OneDrive storage
    • Web & mobile Office apps
  • Microsoft 365 Business Standard$12.5/month
    • Everything in Basic
    • Desktop Office apps
    • Webinar hosting

Welcome

On request
  • Professional$999/month
    • Up to 1000 attendees
    • Custom event spaces
    • Basic analytics
  • Business$2499/month
    • Up to 5000 attendees
    • Advanced customization
    • Networking features
  • Enterprise$4999/month
    • Unlimited attendees
    • White-label solution
    • Dedicated support

Which should you pick?

Choose Microsoft Teams if

  • You need chat & channels.
  • You want to start without paying.
  • You work on Web, Windows, macOS, iOS, Android.
  • You also want video conferencing.
Microsoft Teams review

Choose Welcome if

  • You need immersive event spaces.
  • You work on Web, IOS, Android.
  • You also want networking lounges.
Welcome review

Questions people ask

Is Microsoft Teams or Welcome better?
Neither clearly leads. Microsoft Teams starts at Free and Welcome at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft Teams or Welcome?
Microsoft Teams has a free tier; the other does not. Paid plans start at Free for Microsoft Teams and On request for Welcome.
Does Microsoft Teams or Welcome run on more platforms?
Microsoft Teams runs on Web, Windows, macOS, iOS, Android. Welcome runs on Web, IOS, Android.
Can I use Microsoft Teams for free?
Yes. Microsoft Teams has a free tier, so you can try it without paying. Welcome starts at On request.
What is Microsoft Teams best used for?
Microsoft Teams is most often used for remote meetings, team collaboration, document sharing, project management. Of those, remote meetings and team collaboration are not what Welcome is typically brought in for.
What can Microsoft Teams do that Welcome cannot?
Microsoft Teams covers Chat & channels, Video conferencing, Screen sharing, File collaboration. Welcome covers Immersive event spaces, Networking lounges, Breakout sessions, Event analytics.

Answered from the vendors’ own pages

Microsoft Teams: Does Microsoft Teams have a free tier?

Yes. Microsoft Teams offers a free Home tier with unlimited chat, 60-minute group meetings for up to 100 people, 5GB cloud storage, and basic file sharing, though limits are restrictive for growing teams.

Source
Microsoft Teams: What are Microsoft Teams' paid plans?

Microsoft Teams Essentials costs $4/user/month (chat, calling, meetings, 10GB storage). Microsoft 365 Business Basic costs $7/user/month (includes desktop Office apps, 1TB storage). Premium plans with Copilot start at $23.50/user/month.

Source
Microsoft Teams: What are Microsoft Teams' primary features?

Teams provides real-time chat, video and voice calling, meetings with up to 300 participants, file sharing and storage integration with OneDrive, recording and transcripts, and deep integration with Microsoft 365 apps (Word, Excel, PowerPoint, Outlook).

Microsoft Teams: What integrations does Teams support?

Microsoft Teams integrates with calendar apps (Outlook, Google Calendar), project management tools (Trello), and works with Zapier for custom workflow automation. Teams also has native connectors to many Microsoft 365 apps and third-party services.

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Related pages

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