Productivity · head to head
Microsoft OneNote vs Webex by Cisco
Microsoft OneNote
Productivity
Microsoft's free-form notebook, free with a Microsoft account and synced through OneDrive
- From
- Free
- Rated
- -
The short version
- Each has a real cost: Microsoft OneNote notes live in a proprietary notebook format on OneDrive or SharePoint and the only exports are a OneNote file, a PDF or a Word document, produced section by section, so a large notebook is effectively unmovable to any other tool.; Webex by Cisco listed on UK G-Cloud at £6 per user per month for Cisco Webex, via reseller Conscia Group UK Ltd (ITGL)
- They diverge on capability: Microsoft OneNote covers Free-form page canvas, Webex by Cisco covers Video and audio conferencing.
- Prices and features above were last checked on 30 August 2026.
Where they differ
Only the attributes on which Microsoft OneNote and Webex by Cisco actually diverge.
| Attribute | Microsoft OneNote | Webex by Cisco |
|---|---|---|
| Pricing model | freemium | subscription |
| Platforms | Web, IOS, Android, MacOS, Windows | Web, Windows, Macos, Linux, Ios, Android |
| Category | Productivity | Communication |
| Founded | 1975 | 1984 |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft OneNote
- Free-form page canvas
- Notebook hierarchy
- Indexed handwriting
- Audio recording
- Web clipper and Outlook capture
- Shared notebooks
- Cross-platform clients
- Tags and cross-notebook search
Only in Webex by Cisco
- Video and audio conferencing
- Screen sharing and annotation
- Virtual backgrounds
- Recording and playback
- Meeting transcription
- Chat and messaging
- Calendar integration
- Breakout sessions
What people use each for
The jobs each tool is most often brought in to do.
Microsoft OneNote
- Handwritten notes on a pen tablet that you still need to find months later by searching for a word you wrote.not Webex by Cisco
- Lecture or meeting notes where a recording needs to line up with what you were typing at the time.not Webex by Cisco
- A team already inside Microsoft 365 that needs a shared notebook without buying anything or seeking approval.not Webex by Cisco
- Collecting mixed material such as screenshots, clippings and sketches on one page, where a document editor would force a linear structure.not Webex by Cisco
Webex by Cisco
- Video conferencingnot Microsoft OneNote
- Webinarsnot Microsoft OneNote
- Virtual eventsnot Microsoft OneNote
- Trainingnot Microsoft OneNote
- Enterprise communicationnot Microsoft OneNote
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft OneNote
- Notes live in a proprietary notebook format on OneDrive or SharePoint and the only exports are a OneNote file, a PDF or a Word document, produced section by section, so a large notebook is effectively unmovable to any other tool.
- Personal notebooks consume OneDrive quota, which is 5 GB on a free Microsoft account, so a notebook full of scans, images and recordings quietly exhausts the whole account including the space Outlook needs for mail.
- Sync happens at section level and conflicts are resolved by placing both versions on the page, so simultaneous edits to a large or media-heavy section produce duplicated content that somebody has to merge by hand.
- Search behaves differently across clients, so what the Windows desktop app finds inside handwriting, images and attachments is not necessarily what the browser or mobile version finds, and the same query gives different answers on different devices.
- There is no relational structure, no database and no properties, so anything that needs a table of records with fields has to be maintained by hand or moved elsewhere, and OneNote's own tables cannot be queried or filtered.
Webex by Cisco
- Listed on UK G-Cloud at £6 per user per month for Cisco Webex, via reseller Conscia Group UK Ltd (ITGL)
Pricing, plan by plan
Microsoft OneNote
FreeNo published plan breakdown. See the Microsoft OneNote review.
Webex by Cisco
Free- FreeFree
- Unlimited 1:1 meetings
- Group meetings (40 min limit, 100 participants)
- HD video
- Pro$13.5/month
- Unlimited meetings (500 participants)
- Cloud recording and storage
- Advanced scheduling
- Business$18/month
- Everything in Pro
- Custom branding
- Advanced security
- Enterprise$undefined/month
- Unlimited everything
- Dedicated account manager
- Custom deployment
Which should you pick?
Choose Microsoft OneNote if
- You need free-form page canvas.
- You want to start without paying.
- You work on Web, IOS, Android, MacOS, Windows.
- You also want notebook hierarchy.
Choose Webex by Cisco if
- You need video and audio conferencing.
- You want to start without paying.
- You work on Web, Windows, Macos, Linux, Ios, Android.
- You also want screen sharing and annotation.
Questions people ask
- Is Microsoft OneNote or Webex by Cisco better?
- Neither clearly leads. Microsoft OneNote starts at Free and Webex by Cisco at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft OneNote or Webex by Cisco?
- Microsoft OneNote starts at Free and Webex by Cisco at Free.
- Does Microsoft OneNote or Webex by Cisco run on more platforms?
- Microsoft OneNote runs on Web, IOS, Android, MacOS, Windows. Webex by Cisco runs on Web, Windows, Macos, Linux, Ios, Android.
- Can I use Microsoft OneNote for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Microsoft OneNote best used for?
- Microsoft OneNote is most often used for handwritten notes on a pen tablet that you still need to find months later by searching for a word you wrote., lecture or meeting notes where a recording needs to line up with what you were typing at the time., a team already inside microsoft 365 that needs a shared notebook without buying anything or seeking approval., collecting mixed material such as screenshots, clippings and sketches on one page, where a document editor would force a linear structure.. Of those, handwritten notes on a pen tablet that you still need to find months later by searching for a word you wrote. and lecture or meeting notes where a recording needs to line up with what you were typing at the time. are not what Webex by Cisco is typically brought in for.
- What can Microsoft OneNote do that Webex by Cisco cannot?
- Microsoft OneNote covers Free-form page canvas, Notebook hierarchy, Indexed handwriting, Audio recording. Webex by Cisco covers Video and audio conferencing, Screen sharing and annotation, Virtual backgrounds, Recording and playback.
Answered from the vendors’ own pages
Microsoft OneNote: Is OneNote really free?
Yes. The application is free with a Microsoft account, with no time limit and no feature gate. What you may end up paying for is the OneDrive storage the notebooks consume.
Microsoft OneNote: Can I keep notebooks off Microsoft's cloud?
The Windows desktop app can keep local notebooks, but they will not sync to other devices and any shared access requires OneDrive or SharePoint.
Microsoft OneNote: How do I get my notes out?
Section by section as a OneNote file, a PDF or a Word document. A OneNote package preserves a whole notebook but only for another copy of OneNote. Third-party converters exist and the page layout usually does not survive them.
Microsoft OneNote: Which version should I install?
Microsoft consolidated onto a single OneNote application on Windows after retiring the Store version, so install the one distributed with Microsoft 365 rather than looking for an alternative.
Related pages
More on Microsoft OneNote
More on Webex by Cisco
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