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Remote Work · head to head

Kumospace vs Whereby

Kumospace logo

Kumospace

Remote Work

Spatial virtual office where proximity in a 2D map controls who you can hear

From
Free
Rated
-
Full reviewWebsite
Whereby logo

Whereby

Telecommunications

No downloads, no logins - just video meetings that work

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Kumospace reporting from late 2025 described the team as having shrunk to roughly eleven people with the chief executive publicly listed as leading a separate company, so continuity is a genuine question and should be checked before a multi-year commitment.; Whereby no breakout rooms, polls, or whiteboard tools
  • They diverge on capability: Kumospace covers Proximity audio and video, Whereby covers Browser-based meetings.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Kumospace and Whereby actually diverge.

Attributes where Kumospace and Whereby differ
AttributeKumospaceWhereby
Pricing modelPer user per monthsubscription
PlatformsWeb, Windows, macOS, iOS, AndroidWeb
CategoryRemote WorkTelecommunications
FoundedUnknown2013

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Kumospace

  • Proximity audio and video
  • Persistent floor plans
  • Virtual events
  • Screen sharing and whiteboards
  • Team chat
  • Multiple floors
  • Enterprise controls

Only in Whereby

  • Browser-based meetings
  • No downloads required
  • Personal room URLs
  • Screen sharing
  • Google Calendar
  • Outlook
  • Slack
  • HubSpot

Both cover

  • Recording

What people use each for

The jobs each tool is most often brought in to do.

Kumospace

  • A fully distributed team that has lost incidental conversation and wants colleagues reachable in thirty seconds without booking a slot in a calendar.not Whereby
  • A support or operations team working a shared shift who want to overhear and jump into each other's calls the way they would across a desk.not Whereby
  • An agency running client work in separate rooms on one floor, where account teams can move between projects without leaving and rejoining meetings.not Whereby
  • A company running an internal all-hands or social event where people should be able to break into small groups and drift between them rather than sit in one grid.not Whereby

Whereby

  • Client meetingsnot Kumospace
  • Remote consultationsnot Kumospace
  • Team standupsnot Kumospace
  • Webinarsnot Kumospace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Kumospace

  • Reporting from late 2025 described the team as having shrunk to roughly eleven people with the chief executive publicly listed as leading a separate company, so continuity is a genuine question and should be checked before a multi-year commitment.
  • Product development has visibly slowed against the category; capabilities that rivals now treat as standard, such as an AI note taker and asynchronous video, are absent.
  • Leaving a spatial office open all day means continuous audio and video connections, which is heavier on laptop battery and bandwidth than an occasional call and is a real complaint from users on poor connections.
  • The free tier caps at five registered members, which is below the size at which a spatial office starts to be useful, so evaluating it properly requires paying.
  • Adoption is behavioural, not technical: teams that do not build a habit of being present in the space get nothing from it, and the licence quietly becomes an unused cost that shows up at renewal.

Whereby

  • No breakout rooms, polls, or whiteboard tools
  • Hard cap of 200 participants and performance drops with groups of 12+
  • No phone dial-in option for participants without internet
  • Occasional connectivity issues and laggy screen sharing reported

Pricing, plan by plan

Kumospace

Free
  • FreeFree
    • Up to 5 registered members
    • Desktop and mobile apps
    • Customisable spaces
  • Business$16/month
    • Unlimited registered members
    • Recording
    • Unlimited chat history
  • Enterprise$undefined/month
    • Single sign-on
    • Custom domains
    • Service level agreement

Whereby

Free
  • FreeFree
    • 1 meeting room
    • 100 participants
    • Screen sharing
  • Pro$6.99/month
    • 3 meeting rooms
    • Custom branding
    • Recording
  • Business$11.99/month
    • Unlimited rooms
    • SSO
    • Analytics

Which should you pick?

Choose Kumospace if

  • You need proximity audio and video.
  • You want to start without paying.
  • You work on Web, Windows, macOS, iOS, Android.
  • You also want persistent floor plans.
Kumospace review

Choose Whereby if

  • You need browser-based meetings.
  • You want to start without paying.
  • You also want no downloads required.
Whereby review

Questions people ask

Is Kumospace or Whereby better?
Neither clearly leads. Kumospace starts at Free and Whereby at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Kumospace or Whereby?
Kumospace starts at Free and Whereby at Free.
Does Kumospace or Whereby run on more platforms?
Kumospace runs on Web, Windows, macOS, iOS, Android. Whereby runs on Web.
Can I use Kumospace for free?
Both have a free tier, so you can try either at no cost before committing.
What is Kumospace best used for?
Kumospace is most often used for a fully distributed team that has lost incidental conversation and wants colleagues reachable in thirty seconds without booking a slot in a calendar., a support or operations team working a shared shift who want to overhear and jump into each other's calls the way they would across a desk., an agency running client work in separate rooms on one floor, where account teams can move between projects without leaving and rejoining meetings., a company running an internal all-hands or social event where people should be able to break into small groups and drift between them rather than sit in one grid.. Of those, a fully distributed team that has lost incidental conversation and wants colleagues reachable in thirty seconds without booking a slot in a calendar. and a support or operations team working a shared shift who want to overhear and jump into each other's calls the way they would across a desk. are not what Whereby is typically brought in for.
What can Kumospace do that Whereby cannot?
Kumospace covers Proximity audio and video, Persistent floor plans, Virtual events, Screen sharing and whiteboards. Whereby covers Browser-based meetings, No downloads required, Personal room URLs, Screen sharing. Both handle Recording.

Answered from the vendors’ own pages

Kumospace: Is Kumospace still trading?

Yes, the site and pricing page are live and the product is purchasable. However, reporting from late 2025 put the team at around eleven people, so verify staffing and roadmap before a long commitment.

Whereby: Does Whereby require software downloads?

No. Whereby is browser-based and requires no downloads or complex configuration. Participants join via a simple link without needing to install software.

Source
Kumospace: What does it cost?

A free tier for up to five registered members, Business at 16 US dollars per user per month with a 20 per cent annual discount, and a quoted Enterprise tier.

Whereby: What is Whereby's pricing model?

Whereby offers a free-forever plan and paid plans starting at $5.82/month when billed annually. Whereby does not offer a free trial.

Source
Kumospace: What is proximity audio?

You hear people whose avatars are near yours in the 2D map and stop hearing them as you move away, which allows unplanned conversation.

Kumospace: Did Kumospace acquire a competitor?

Yes, it bought Kosy Office in 2023 for a reported 10 million US dollars.

Kumospace: Can it replace Zoom or Teams?

For internal presence and informal conversation, yes. Most teams keep a conventional conferencing tool for external meetings.

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