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Productivity · head to head

Hubstaff vs SimplePractice

Hubstaff logo

Hubstaff

Productivity

Time tracking and team management for remote teams

From
$5.99/month
Rated
-
Full reviewWebsite
S

SimplePractice

Healthcare & Medical

Practice management and EHR for mental health and therapy

From
$49/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Hubstaff billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle; SimplePractice no API or webhook support for integrations, preventing connections to Zapier or custom automation tools
  • They diverge on capability: Hubstaff covers Time tracking with timer, SimplePractice covers Scheduling.

Where they differ

Only the attributes on which Hubstaff and SimplePractice actually diverge.

Attributes where Hubstaff and SimplePractice differ
AttributeHubstaffSimplePractice
Starting price$5.99/month$49/month
Pricing modelsubscriptionUnknown
PlatformsWeb, IOS, Android, MacOS, WindowsWeb, iOS, Android
CategoryProductivityHealthcare & Medical
Founded20122011

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Hubstaff

  • Time tracking with timer
  • Activity monitoring
  • GPS location tracking
  • Screenshots
  • Reports and analytics
  • Invoicing
  • Team management
  • Mobile apps

Only in SimplePractice

  • Scheduling
  • Client Portal
  • Notes
  • Billing
  • Telehealth
  • Documents
  • Stripe
  • PayPal

What people use each for

The jobs each tool is most often brought in to do.

Hubstaff

  • Productivitynot SimplePractice
  • Collaborationnot SimplePractice
  • Task managementnot SimplePractice
  • Organizationnot SimplePractice

SimplePractice

  • Patient Carenot Hubstaff
  • Medical Recordsnot Hubstaff
  • Practice Managementnot Hubstaff
  • Telehealthnot Hubstaff

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Hubstaff

  • Billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle

SimplePractice

  • No API or webhook support for integrations, preventing connections to Zapier or custom automation tools
  • Lacks AI clinical documentation in base plan, requiring manual note typing which takes 15-30 minutes per session
  • Reporting and customization features are limited compared to competitors, with weak insurance workflow support
  • Hidden costs beyond base pricing, with real cost often 3x higher after add-ons and annual increases
  • Telehealth component reported as unstable and frequently unreliable by some users

Pricing, plan by plan

Hubstaff

$5.99/month
  • FreeFree
    • Basic time tracking
    • Limited to 1 user
    • Basic reports
  • Starter$5.99/month
    • Time tracking
    • Team management
    • Reports
  • Pro$9.99/month
    • Everything in Starter
    • GPS tracking
    • Activity monitoring

SimplePractice

$49/month
  • Starter$49/month
    • Scheduling
    • Documentation
    • Client portal
  • Essential$79/month
    • Billing and payments
    • Insurance claim filing
    • Telehealth
  • Plus$99/month
    • Website builder
    • Advanced reporting
    • ePrescribe integration

Which should you pick?

Choose Hubstaff if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Hubstaff review

Choose SimplePractice if

  • You need scheduling.
  • You work on Web, iOS, Android.
  • You also want client portal.
SimplePractice review

Questions people ask

Is Hubstaff or SimplePractice better?
Neither clearly leads. Hubstaff starts at $5.99/month and SimplePractice at $49/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Hubstaff or SimplePractice?
Hubstaff starts at $5.99/month and SimplePractice at $49/month.
Does Hubstaff or SimplePractice run on more platforms?
Hubstaff runs on Web, IOS, Android, MacOS, Windows. SimplePractice runs on Web, iOS, Android.
What is Hubstaff best used for?
Hubstaff is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what SimplePractice is typically brought in for.
What can Hubstaff do that SimplePractice cannot?
Hubstaff covers Time tracking with timer, Activity monitoring, GPS location tracking, Screenshots. SimplePractice covers Scheduling, Client Portal, Notes, Billing.

Answered from the vendors’ own pages

SimplePractice: What does SimplePractice pricing include?

SimplePractice tiers start at $49 (Starter), $79 (Essential), and $99 (Plus) per clinician per month. Add-ons cost extra, including AI Note Taker at $35/month and ePrescribe at $49/month plus $89 setup.

Source
SimplePractice: Does SimplePractice include telehealth?

Yes, all SimplePractice tiers include HIPAA-compliant integrated telehealth, allowing therapists to conduct secure video sessions directly from the platform.

Source
SimplePractice: Is AI documentation included in SimplePractice?

No, AI clinical notes are not included in base pricing. SimplePractice offers an optional AI Note Taker add-on for $35/month that provides basic transcription, though it lacks advanced note generation features of competitors.

Source
SimplePractice: Does SimplePractice support international or non-US workflows?

No, SimplePractice is designed for US practices only and does not support non-US workflows, insurance structures, or currencies, limiting its use for international practitioners.

Source
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