Softwr

Productivity · head to head

Hubstaff vs Resource Guru

Hubstaff logo

Hubstaff

Productivity

Time tracking and team management for remote teams

From
$5.99/month
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendar & Time Management

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Hubstaff billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Hubstaff covers Time tracking with timer, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which Hubstaff and Resource Guru actually diverge.

Attributes where Hubstaff and Resource Guru differ
AttributeHubstaffResource Guru
Starting price$5.99/month$5/month
Pricing modelsubscriptionUnknown
PlatformsWeb, IOS, Android, MacOS, WindowsWeb
CategoryProductivityCalendar & Time Management

Identical on both: free tier (No), user rating (Not yet rated), founded (2012).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Hubstaff

  • Time tracking with timer
  • Activity monitoring
  • GPS location tracking
  • Screenshots
  • Reports and analytics
  • Invoicing
  • Team management
  • Mobile apps

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Hubstaff

  • Productivitynot Resource Guru
  • Collaborationnot Resource Guru
  • Task managementnot Resource Guru
  • Organizationnot Resource Guru

Resource Guru

  • Schedulingnot Hubstaff
  • Appointment bookingnot Hubstaff
  • Time trackingnot Hubstaff
  • Resource managementnot Hubstaff
  • Team coordinationnot Hubstaff

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Hubstaff

  • Billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Hubstaff

$5.99/month
  • FreeFree
    • Basic time tracking
    • Limited to 1 user
    • Basic reports
  • Starter$5.99/month
    • Time tracking
    • Team management
    • Reports
  • Pro$9.99/month
    • Everything in Starter
    • GPS tracking
    • Activity monitoring

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Hubstaff if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Hubstaff review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Hubstaff or Resource Guru better?
Neither clearly leads. Hubstaff starts at $5.99/month and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Hubstaff or Resource Guru?
Hubstaff starts at $5.99/month and Resource Guru at $5/month.
Does Hubstaff or Resource Guru run on more platforms?
Hubstaff runs on Web, IOS, Android, MacOS, Windows. Resource Guru runs on Web.
What is Hubstaff best used for?
Hubstaff is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Resource Guru is typically brought in for.
What can Hubstaff do that Resource Guru cannot?
Hubstaff covers Time tracking with timer, Activity monitoring, GPS location tracking, Screenshots. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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Related pages

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